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August 2026
Accounts Payable
Aramark Has a New Vendor ID Number for ENTs
 If
you initiate or approve Entertainment Reimbursements (ENT) in KFS, please note that Aramark has a new vendor ID number:
5076-1. The new number should be used effective immediately.
This updated number follows the guidelines that require the address in a KFS eDoc to match the remit address on the vendor invoice. KFS eDocs using the previous number (18122-0) will be discontinued on Sept. 1,
2026. After that date, ENT eDocs using the old number will be returned to the initiator to select the new Vendor ID number and resubmit.
Accounts Payable
Vendor ID Number for Wedgewood at the University Club
 As
a reminder, the correct vendor ID number for Wedgewood at the University Club is:
24341-2. When using this vendor number, the
remit address shown on the invoice should be:
801 E PELTASON DR,
IRVINE, CA 92697-0001.
If the remit address is missing on the invoice, the document will be returned because the address in the KFS document must match the address on the vendor invoice.
Travel Accounting
New Email Notifications: CTS Ghost Card Reconciliation
 CTS
Ghost cardholders, along with their supervisors and fiscal officers, will now receive an email from KFS regarding newly imported expenses that require reconciliation. These expenses can be reconciled by creating a KFS Travel Reimbursement document.
It is important to note that all CTS charges must be processed (reconciled) within 45 days of the KFS email notification of newly imported charges. Three reminders will be issued: one 15 days before the 45-day
deadline, one at the 45-day mark, and another at 60 days. If there is a three-month delay a report will be sent to the Controller for review, and the CTS ghost cardholder and department will be advised to provide a follow-up explanation and meet any necessary
requirements.
News from UC Central Travel Management
Summer Travel Tips: Make the Most of Your Next Trip
As summer travel ramps up, take advantage of UC's travel contracts, negotiated by the Central Travel Office, to maximize your travel budget while enjoying exclusive benefits and a smoother travel experience. Before
your next trip, explore the tips, tools, and opportunities available through the ConnexUC Travel Portal to save money, access valuable traveler benefits, and make your journey more efficient.
 ✈️
Pre-Trip Checklist
✅ Passport Validity
Make sure your passport has 6+ months before expiration—many countries will deny entry if it's too close to expiry.
✅ Book Early, Travel Smart
Airfare and hotel prices are climbing. Book early to secure better rates and availability.
Travel Smarter
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Fly early in the day to reduce the chance of delays.
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Choose nonstop flights when possible to lower emissions.
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Stick to one airline to your destination point. (It is not the airline's responsibility to adjust your connecting flight on a competing airline.)
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Download airline apps to confirm seats and check-in online ahead of time.
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Ensure your TSA Pre-Check/Global Entry number is entered in your profile at the airline site for a smoother security experience. Curious about which to register for?
Read
more.
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For international trips, make sure your passport details are in your profile.
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Arrive at airport early (download the TSA app for updated timings) to navigate longer lines.
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Carry-on only? Save time at check-in and skip baggage claim.
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Use smart tags and snap a photo of checked luggage to assist with claims if bags get lost.
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Fully charge devices and bring a power bank (check airline sites for restrictions).
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Photograph travel docs (ID/passport/credit cards) in case of loss.
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Monitor schedule changes and avoid making instant adjustments unless your flight is within 48 hours. (Review our webinar recording on schedule changes that dives into why you should allow yourself time to research
your options from full cancellations to destination changes to airline switches.)
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Loyalty Has Its Perks
Joining airline, hotel, rental car, and rideshare loyalty programs often unlocks additional benefits and faster service. UC’s travel contracts already offer great perks, and combining these with your loyalty program
status can potentially get you:
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 Preferred
seats (can only be confirmed at airline site) -
Free checked bags
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Priority boarding
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Expedited car rental pickup
- Upgrades (when available)
Short Haul Travel
For trips under 300 miles, consider alternatives to flying that can reduce stress and help avoid delays and disruptions at airports.
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Consider Amtrak: UC has a negotiated 15% discount on three popular California routes – Capitol Corridor, Pacific Surfliner and Gold Runner (formerly San Joaquins).
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Car rental v. personal vehicle: UC's contracts with Hertz, National, Enterprise, Dollar & Thrifty include full coverage for business travel within the USA and offer the opportunity to drive EV/hybrid vehicles while avoiding wear & tear on your personal
cars.
UC Status Match & Program Perks
 Already
a loyalty member and looking for a bump in status? You may qualify for a UC-specific status match with:
Additional programs that allow you to link your personal
loyalty accounts to UC and gain significant benefits, include:
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United “Break for Business” gives up to 10% discount when booking directly at united.com
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Hertz and Enterprise allow access to all UC contracted rates when reserving a vehicle on their websites
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Marriott upgrades UC travelers to Silver Elite, which includes priority late checkout (when available)
- Uber Business
provides Priority Pick-up where our travelers are prioritized over others, especially at peak/high demand times or areas (such as conventions or airports)
All links can also be found in the ConnexUC
travel portal.
Stay Connected & Explore More in ConnexUC
Visit the
ConnexUC Travel Portal for more tools, tips, and travel updates tailored for UC employees.
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Weekend rates with CQ (Club Quarters) Hotels
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New Sustainability section: Try the "Should I Stay or Should I Go?" decision guide
- Upcoming webinars: Don’t miss our new
Office
Hours by topic starting in July
What's in a name? A lot! The name on the ticket must match the name on the government-issued ID used for travel. Be sure to add accurate Secure Flight Data (DOB, name
on government-issued ID) to your ConnexUC
profile in order to meet TSA requirements.
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Good Stewardship
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Be accurate and ethical. Report actual costs honestly.
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Be prudent. Avoid unnecessary or excessive expenses.
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Stay mission focused. Expenses must serve a clear business purpose.
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Follow the
UC Policy G-28 and IRS regulations. Reimbursements must not be considered taxable income, see page five of the policy.
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Use the Corporate Travel Card. Pay for travel-related expenses with the
UCI Corporate Travel card whenever possible.
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Choose the best value. UC reimburses for the most economical and commonly used travel options.
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