Deadline for Deposits & CODs is noon on June 26 || PREQs Must be Final to Post to Ledger

[Accounting and Fiscal Services]

Financial Services Fiscal Year-End Close Deadline for Deposits & CODs is Noon on June 26 All deposits and information for CODs (Cash Online Deposits) must be submitted by noon on Friday, June 26 to be recorded for FY 2026. Please check your deposits for accuracy before submitting to avoid rejections and errors. The Central Cashier team is expecting to receive a significant number of deposits on June 26, so deposits received after the cutoff may be credited to the next fiscal year. To ensure same day processing, bring your deposits to the Central Cashier office window located at 228 Aldrich Hall (2nd floor) from 9 a.m. to noon on Friday, June 26. Payments and deposits may also be received in our dedicated drop box located outside the doors of the 2nd floor main entrance of Aldrich Hall. Deposits received at Aldrich Hall by noon will be processed to meet the fiscal year cutoff. Central Cashier window will be closed from noon to 5 p.m. on June 26 to allow staff to process and post campus deposits received by noon. For questions, please contact Payment Services at cash...@uci.edu. Fiscal Year-End Close Deadline for University Invoices is Noon on June 26 University Invoices (sundry debtor bills) for goods & services rendered through June 30 must be submitted online through KFS AR no later than noon on June 26 so that FY 2026 accounts can be credited. University invoices received or approved after June 26 will be recorded in FY 2027. The deadline to submit and department approve (ad-hoc’d) Invoices in KFS AR is by noon to guarantee posting/approvals by June 30. Questions can be directed to nonstu...@uci.edu. Deadline For CBSO Student Invoices Bills for Student Invoices (only) through June 30 must be submitted online through CBSO and forwarded to Financial Services no later than noon on June 26 so that FY 2026 accounts can be credited. University student invoices received in CBSO AFTER June 26 will be recorded in FY 2027. The deadline to submit invoices in CBSO is noon on June 26 to guarantee approvals by June 30. For more information, review a complete list of all Financial Services deadlines on deadlines and dates page of the fiscal year-end close website.

Accounts Payable Fiscal Year-End Close PREQs Must be Final to Post to Ledger Payment Requests (PREQs) that are enroute and waiting on fiscal officer approval do not post to the ledger until they become Final or Processed. During fiscal year end, please be mindful of invoices from vendors dated June 30 and earlier. These prior-fiscal-year-dated invoices must be fully approved and in FINAL status by 4 p.m. on July 2 to post to the general ledger for Period 12. All PREQs for amounts of $10K and greater require approval by the department’s fiscal officer to finalize. Subaward PREQ documents require fiscal officer approval no matter the amount, as well. This approval holds up payment. All PREQs must be FINAL to hit the current fiscal year general ledger. If you have any questions, please contact the vendor payments team in Accounts Payable at accounts...@uci.edu.

UC Irvine Accounting & Fiscal Services 228 Aldrich Hall | Irvine, CA 92697-1050 | accounting.uci.edu

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