Re: First organizing meeting for Hax 7.0 (2026) - Tuesday 7pm

[Mark Jenkins]

Correction, I got the 7pm meeting time wrong in the subject line.

On Mon, Dec 8, 2025 at 7:45 AM Mark Jenkins <ma...@parit.ca> wrote:
>
> First organizing meeting for Hax 7.0 (2026)
>
> The Hax festival is our annual celebration of our hackerspace and
> broad hacker culture. This weekend long event puts the broad
> experience of our space into an entire weekend.
>
> One highlight is having lots of talks and workshops, the complete
> history of which is here:
> https://hax.skullspace.ca/talkshistory.html
>
> Tomorrow (Tuesday), at 7pm is our first planning meeting. This will be
> in person at the space, a hybrid video conference is not planned
> unless someone asks to be brought in that way.
>
> Top agenda item will be selecting a new organizing committee chair for
> this edition. This job entails facilitating the meetings, keeping a
> coherent view of the festival as a whole, being the primary point of
> contact, introducing speakers, and being the decider of last resort if
> there is a lack of consensus on the organizing committee.
>
> I will probably still serve as a deputy chair, retaining my emphasis
> on booking talks, exhibits and workshops and also stepping in to chair
> meetings if the new chair is absent.
>
>
> Other agenda items for the first meeting:
>
> 1. Picking a weekend. Options:
> - May 1-3
> - May 15-17 (Victoria Day Long weekend)
> - May 22-24
> - May 29-31
> - Another month like April, not ideal for post-secondary students
>
> 2. Setting a meeting schedule for the months ahead (more frequent as
> event weekend approaches)
>
> 3. Dance fundraiser same weekend or not? Friday night timing means
> most of our best people are unavailable Saturday day time.
>
> 4. Chill Sunday options
>
> 5. Pursuit of sponsors
>
> 6. Any other new business
>
>
> Some folks may be attending another meeting at 7:30pm so we may have
> to table decisions on some topics.
>
>
> Mark Jenkins
> past chair