Fwd: Recap for "Impromptu Zoom Meeting"
Zero Waste Strategies
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From: Fathom <no-r...@fathom.video>
Date: Fri, Jul 19, 2024 at 3:28 PM
Subject: Recap for "Impromptu Zoom Meeting"
To: Stacy Savage <st...@0waste.org>
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Adrian Hernandez
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Zero Waste Strategies
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Jeremy Starritt
I would agree with this. We might find other issues tied to the ones we have already found. Would just be more time effective if we give it to the lawyer all at once I would think.
Jeremy Starritt
Assistant Director of Public Works
Environmental Services & Sustainability
City of Frisco
From: Zero Waste Strategies <st...@0waste.org>
Sent: Friday, July 19, 2024 7:53 PM
To: boarddev...@recyclingstar.org
Cc: Alexandra Gyarfas <agya...@balconesresources.com>; Jeremy Starritt <JSta...@friscotexas.gov>
Subject: Re: [STAR Board Development Committee] Fwd: Recap for "Impromptu Zoom Meeting"
CAUTION: External Email.
Thanks, Adrian!
I would prefer legal assistance after we have made our recommendations, but before it goes to the board for a vote.
Any thoughts from others?
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On Fri, Jul 19, 2024 at 7:45 PM Adrian Hernandez <ch...@recyclingstar.org> wrote:
Thank you for getting this kicked off! There are some great notes and points to consider. I'm really glad this is getting done and there is a committee dedicated to regular review. To address a question that was asked early in the process of forming this committee, at what point would you like the attorney to join the conversation? It seems like there are some questions that could benefit from his input already. Would you like to have him join on a future call or wait until recommendations are completed by the committee and have him review the recommendations?
On Fri, Jul 19, 2024 at 3:34 PM Zero Waste Strategies <st...@0waste.org> wrote:
Folks,
Here is the recording of today's STAR Bylaws Committee meeting.
Jeremy and I discussed the current Guiding Principles document and made some suggested changes on this "COPY" document. The red lettering indicates added or clarifying language and the yellow highlighting indicates sections that generated questions for us that should be answered legally.
Please review and add any comments or notes to the side.
Thank you,
Stacy Savage (She/Her/Hers)
Founder & CEO, Zero Waste Strategies
"We'll Stop at Nothing."
IMPORTANT: The contents of this email and any attachments are confidential. They are intended for the named recipient(s) only. If you have received this email by mistake, please notify the sender immediately and do not disclose the contents to anyone or make copies thereof.
---------- Forwarded message ---------
From: Fathom <no-r...@fathom.video>
Date: Fri, Jul 19, 2024 at 3:28 PM
Subject: Recap for "Impromptu Zoom Meeting"
To: Stacy Savage <st...@0waste.org>
Accessing meeting documents @ 0:00 Jeremy had trouble accessing the Google Docs for the meeting, and Stacy explained that the meeting invitation did not provide a Zoom link or document access. They discussed the challenges of sharing documents externally due to security concerns. Reviewing the guiding principles @ 3:00 Stacy and Jeremy reviewed the organization's guiding principles, focusing on the responsibilities of the executive director (ED) and the board. They noted that the principles emphasize the need for the ED to be accountable to the board, and for the board to provide oversight and direction. Concerns about the current ED/board chair structure @ 16:39 Stacy and Jeremy identified a potential conflict of interest in the current situation where the acting ED, Adrian, is also serving as the board chair. They discussed the need to separate these roles and ensure proper oversight and accountability, as the principles indicate the ED should report directly to the board chair. Recommendations for bylaw updates @ 25:00 Stacy and Jeremy discussed potential updates to the bylaws to address the current situation, such as: - Clarifying the process for hiring a new ED when the current ED is also the board chair - Specifying the required frequency and documentation of check-ins between the ED and board chair - Reinforcing the principle that the board and ED have distinct roles and responsibilities Next steps @ 48:20 Stacy and Jeremy agreed to continue the bylaw review process, with Stacy meeting with Alex first, and then scheduling a follow-up meeting with the full team the week of August 5th. They also discussed the recent departure of a board member, Lauren, and the need to address the process for board nominations.
Impromptu Zoom Meeting
July 19, 2024 • 54 mins • View Recording & Summary
The following summary and action items were generated by AI
Jeremy had trouble accessing the Google Docs for the meeting, and Stacy explained that the meeting invitation did not provide a Zoom link or document access. They discussed the challenges of sharing documents externally due to security concerns.
Stacy and Jeremy reviewed the organization's guiding principles, focusing on the responsibilities of the executive director (ED) and the board. They noted that the principles emphasize the need for the ED to be accountable to the board, and for the board to provide oversight and direction.
Stacy and Jeremy identified a potential conflict of interest in the current situation where the acting ED, Adrian, is also serving as the board chair. They discussed the need to separate these roles and ensure proper oversight and accountability, as the principles indicate the ED should report directly to the board chair.
Stacy and Jeremy discussed potential updates to the bylaws to address the current situation, such as:
· Clarifying the process for hiring a new ED when the current ED is also the board chair
· Specifying the required frequency and documentation of check-ins between the ED and board chair
· Reinforcing the principle that the board and ED have distinct roles and responsibilities
Stacy and Jeremy agreed to continue the bylaw review process, with Stacy meeting with Alex first, and then scheduling a follow-up meeting with the full team the week of August 5th. They also discussed the recent departure of a board member, Lauren, and the need to address the process for board nominations.
© Fathom 2024. All Rights Reserved. Unsubscribe
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Brittny Luther
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