In-person Board meetings 2025

[Avi D (BoD & OWASP Israel)]

Hello all! And especially the incoming Board of Directors for 2025 😊

 

As you may know, we try to meet as a full Board for in-person meetings several times a year. This greatly increases the amount of work and extended discussions we can generate. Very good value for the cost of everyone’s travel…

 

I’ve found that it is very useful to set these far enough in advance, both for scheduling and for travel costs – so I’d like to start getting the 2025 inperson meetings on the calendar now-ish. (Fwiw for me personally, flight costs tend to double around 2 months before travel, and incredibly hard to even find available flights 1 month before….)

 

We typically meet at both Global AppSec conferences, spending one or two days in a conference room with a tight agenda. (Plus there are other Board responsibilities during the event…). Additionally, the board has also been meeting in person for a 3-4 day Board Summit early in the year, to align work focus and agree on strategy and such.

 

As such, please make sure to put these on your calendar – and confirm you will be able to attend:

1. Global AppSec EU – Barcelona, week of May 26-30.

@Andrew van der Stock has proposed we meet for a two-day closed in person strategy Board meeting on Tuesday 27^th - Wednesday 28^th

There will also be a public Board meeting later on the 28^th,  before the networking events.

This means arriving on Sunday or Monday (depending on your jetlag recovery preferences) and leaving on Saturday 31st May.

 

2. Global AppSec US – Washington DC, week of November 3-7.

No specific plans yet, but we will probably want to dedicate 2 days to this again if we can, so please do block out that week.

 

In addition – we should also start scheduling our In-Person Board Summit for Q1.

Question 1: Timing.

January is not really feasible, takes a while for the new board to find its footing and cant really plan an agenda before officers are voted in. So, February or March (or possibly early April, if we have to).

Please send me your preferences and/or constraints asap and I will try to propose some viable options with minimal friction.

 

Question 2: Location.

This year we met in JFK, since the majority of the Board was US-centric. Last year we met in Amsterdam…

Considering that this year the Board is more global, with 3 of us non-US region (UK, IL, IN) perhaps Europe would be a good option again.

Please send me your suggestions / preferences / limitations for city of choice.

Main considerations should be cost, visa accessibility (though I think most of us have access to most reasonable countries), direct flights, and minimized (or balanced) pain of travel. (Good food or alcohol should not be our primary driver, as much as some of us would like 😉 )

 

Cheers!

Avi D

 

 

[Bil Corry - Treasurer]

I'm not on the board next year, but my suggestions:

1. Meeting at the two Global Appsecs is good, maybe consider going to the third one in APAC, if it happens.
2. Meet in February to plan for the year, and combine it with a staff offsite.  One thing that hindered us when we did the last one is there were staff that had answers, but were not readily available.  I'm not suggesting everyone meet together all the time, the board can do its thing and the staff can do their thing, but some sessions can be combined to 1) help the board understand the staff positions, and 2) help the staff to understand what the board wants to achieve.
3. Location for the offsite will skew more to the US if you include the staff.  I suggest either a US east coast city or Ireland/UK/Netherlands.

- Bil

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[ashwini siddhi]

Hi All,

I will be there for the Barcelona event in May . 

Nov should be good too but just too far away to commit fully . 

For Q1 meeting, March is a good time but I can do April too . I have limited availability in February.

I would need a different visa for UK or Ireland but Netherlands works well for me or for that matter any Schengen country should do.

Looking forward to meeting you all in person.

Regards

Ashwini 

--

[Louis Griffith]

Thanks Bil.

Sent from my iPhone

On Dec 10, 2024, at 1:02 PM, Bil Corry - Treasurer <bil....@owasp.org> wrote:



To view this discussion visit https://groups.google.com/a/owasp.org/d/msgid/global-board/CACtAMnPpqs8MySoV0C%3D3Ho49DGa2PZL4Z7HnM_t2DzAWwaKn%3DA%40mail.gmail.com.

[Avi D (BoD & OWASP Israel)]

Thanks Bil, good ideas.

1. In principle APAC is a good idea – not this coming year, as we voted to drop it for now – IF it is not very close to US, lately it has been a couple weeks before so that would not be optimal.
2. Interesting thought about staff. Might make things more difficult and create challenges – eg Andrew needs to be in both – but it does raise an interesting point.

 

 

From: Bil Corry - Treasurer <bil....@owasp.org>
Sent: Tuesday, December 10, 2024 19:02
To: Avi D (BoD & OWASP Israel) <avi.d...@owasp.org>
Cc: Global-board <global...@owasp.org>; Andrew van der Stock <andrew.va...@owasp.com>
Subject: Re: [global-board] In-person Board meetings 2025

 

I'm not on the board next year, but my suggestions:

1.      Meeting at the two Global Appsecs is good, maybe consider going to the third one in APAC, if it happens.

2.      Meet in February to plan for the year, and combine it with a staff offsite.  One thing that hindered us when we did the last one is there were staff that had answers, but were not readily available.  I'm not suggesting everyone meet together all the time, the board can do its thing and the staff can do their thing, but some sessions can be combined to 1) help the board understand the staff positions, and 2) help the staff to understand what the board wants to achieve.

3.      Location for the offsite will skew more to the US if you include the staff.  I suggest either a US east coast city or Ireland/UK/Netherlands.

 

 

- Bil

 

On Tue, Dec 10, 2024 at 9:16 AM Avi D (BoD & OWASP Israel) <avi.d...@owasp.org> wrote:

Hello all! And especially the incoming Board of Directors for 2025 😊

 

As you may know, we try to meet as a full Board for in-person meetings several times a year. This greatly increases the amount of work and extended discussions we can generate. Very good value for the cost of everyone’s travel…

 

I’ve found that it is very useful to set these far enough in advance, both for scheduling and for travel costs – so I’d like to start getting the 2025 inperson meetings on the calendar now-ish. (Fwiw for me personally, flight costs tend to double around 2 months before travel, and incredibly hard to even find available flights 1 month before….)

 

We typically meet at both Global AppSec conferences, spending one or two days in a conference room with a tight agenda. (Plus there are other Board responsibilities during the event…). Additionally, the board has also been meeting in person for a 3-4 day Board Summit early in the year, to align work focus and agree on strategy and such.

 

As such, please make sure to put these on your calendar – and confirm you will be able to attend:

1.      Global AppSec EU – Barcelona, week of May 26-30.

@Andrew van der Stock has proposed we meet for a two-day closed in person strategy Board meeting on Tuesday 27^th - Wednesday 28^th

There will also be a public Board meeting later on the 28^th,  before the networking events.

This means arriving on Sunday or Monday (depending on your jetlag recovery preferences) and leaving on Saturday 31st May.

 

2.      Global AppSec US – Washington DC, week of November 3-7.

No specific plans yet, but we will probably want to dedicate 2 days to this again if we can, so please do block out that week.

 

In addition – we should also start scheduling our In-Person Board Summit for Q1.

Question 1: Timing.

January is not really feasible, takes a while for the new board to find its footing and cant really plan an agenda before officers are voted in. So, February or March (or possibly early April, if we have to).

Please send me your preferences and/or constraints asap and I will try to propose some viable options with minimal friction.

 

Question 2: Location.

This year we met in JFK, since the majority of the Board was US-centric. Last year we met in Amsterdam…

Considering that this year the Board is more global, with 3 of us non-US region (UK, IL, IN) perhaps Europe would be a good option again.

Please send me your suggestions / preferences / limitations for city of choice.

Main considerations should be cost, visa accessibility (though I think most of us have access to most reasonable countries), direct flights, and minimized (or balanced) pain of travel. (Good food or alcohol should not be our primary driver, as much as some of us would like 😉 )

 

Cheers!

Avi D

 

 

[Avi D (BoD & OWASP Israel)]

Great, that makes sense for me.

Anyone else have thoughts on timing or location?

 

Looking forward!

Avi D

 

 

From: ashwini siddhi <ashwini...@owasp.org>
Sent: Tuesday, December 10, 2024 22:14
To: Avi D (BoD & OWASP Israel) <avi.d...@owasp.org>
Cc: Global-board <global...@owasp.org>; Andrew van der Stock <andrew.va...@owasp.com>
Subject: Re: [global-board] In-person Board meetings 2025

 

Hi All,

 

I will be there for the Barcelona event in May . 

Nov should be good too but just too far away to commit fully . 

 

For Q1 meeting, March is a good time but I can do April too . I have limited availability in February.

I would need a different visa for UK or Ireland but Netherlands works well for me or for that matter any Schengen country should do.

Looking forward to meeting you all in person.

 

Regards

Ashwini 

 

On Tue, 10 Dec 2024 at 5:16 PM, Avi D (BoD & OWASP Israel) <avi.d...@owasp.org> wrote:

Hello all! And especially the incoming Board of Directors for 2025 😊

 

As you may know, we try to meet as a full Board for in-person meetings several times a year. This greatly increases the amount of work and extended discussions we can generate. Very good value for the cost of everyone’s travel…

 

I’ve found that it is very useful to set these far enough in advance, both for scheduling and for travel costs – so I’d like to start getting the 2025 inperson meetings on the calendar now-ish. (Fwiw for me personally, flight costs tend to double around 2 months before travel, and incredibly hard to even find available flights 1 month before….)

 

We typically meet at both Global AppSec conferences, spending one or two days in a conference room with a tight agenda. (Plus there are other Board responsibilities during the event…). Additionally, the board has also been meeting in person for a 3-4 day Board Summit early in the year, to align work focus and agree on strategy and such.

 

As such, please make sure to put these on your calendar – and confirm you will be able to attend:

1.      Global AppSec EU – Barcelona, week of May 26-30.

@Andrew van der Stock has proposed we meet for a two-day closed in person strategy Board meeting on Tuesday 27^th - Wednesday 28^th

There will also be a public Board meeting later on the 28^th,  before the networking events.

This means arriving on Sunday or Monday (depending on your jetlag recovery preferences) and leaving on Saturday 31st May.

 

2.      Global AppSec US – Washington DC, week of November 3-7.

No specific plans yet, but we will probably want to dedicate 2 days to this again if we can, so please do block out that week.

 

In addition – we should also start scheduling our In-Person Board Summit for Q1.

Question 1: Timing.

January is not really feasible, takes a while for the new board to find its footing and cant really plan an agenda before officers are voted in. So, February or March (or possibly early April, if we have to).

Please send me your preferences and/or constraints asap and I will try to propose some viable options with minimal friction.

 

Question 2: Location.

This year we met in JFK, since the majority of the Board was US-centric. Last year we met in Amsterdam…

Considering that this year the Board is more global, with 3 of us non-US region (UK, IL, IN) perhaps Europe would be a good option again.

Please send me your suggestions / preferences / limitations for city of choice.

Main considerations should be cost, visa accessibility (though I think most of us have access to most reasonable countries), direct flights, and minimized (or balanced) pain of travel. (Good food or alcohol should not be our primary driver, as much as some of us would like 😉 )

 

Cheers!

[Harold Blankenship]

I am happy to go wherever. Whenever is sometimes a problem with children and pets. Specifically, the Barcelona Appsec comes right on the heels of my daughter's graduation from High School. I will probably have to attend that. :D However, that is a Saturday and I suppose if I fly out on Sunday, I will arrive on Monday and so the Tuesday meeting should still be good. Hopefully, that works out.

Otherwise, I like Bil's idea about a semi-combined meeting as well. 

Cheers,

Harold

To view this discussion visit https://groups.google.com/a/owasp.org/d/msgid/global-board/053f01db4d59%24c5428260%244fc78720%24%40owasp.org.

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Harold L. Blankenship

harold.bl...@owasp.org
Events Committee
Developer Guide Project

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[Andrew van der Stock]

Hi all,

I would prefer after mid-March, as I must renew my passport before traveling again. But any time after March. 

I would encourage a joint Board / staff meeting in the same location. To minimize the overall travel costs for the Foundation does mean the east-ish coast of the US, somewhere also easily reachable by the international Board members, which is typically:

- JFK / EWR / LGA (NYC area)

- IAD (DC area)

- Atlanta 

- IAH (Houston) - there are direct flights from Melbourne to Houston, which also makes it easy for me.

@ashwini siddhi , please contact me privately for a visa letter. Once I have your passport and address details, I'll create and sign it for you.

Thanks,

Andrew

[Avi D (BoD & OWASP Israel)]

Following up with this, and apologies for the delay….

 

Please see the attached google form, to poll on options for the Board Summit. Location, format, timing….

https://forms.gle/TsEj1UQQuH9SmhfSA

 

Please try to get this filled out by early next week, so we can start getting this organized sooner than later. Say, before 15/1 ? (‘Murikans, that’s January 15th 😉 )

 

Cheers,

Avi D

 

 

From: Avi D (BoD & OWASP Israel) <avi.d...@owasp.org>
Sent: Tuesday, December 10, 2024 18:17
To: 'Global-board' <global...@owasp.org>
Cc: 'Andrew van der Stock' <andrew.va...@owasp.com>
Subject: In-person Board meetings 2025

 

Hello all! And especially the incoming Board of Directors for 2025 😊

 

As you may know, we try to meet as a full Board for in-person meetings several times a year. This greatly increases the amount of work and extended discussions we can generate. Very good value for the cost of everyone’s travel…

 

I’ve found that it is very useful to set these far enough in advance, both for scheduling and for travel costs – so I’d like to start getting the 2025 inperson meetings on the calendar now-ish. (Fwiw for me personally, flight costs tend to double around 2 months before travel, and incredibly hard to even find available flights 1 month before….)

 

We typically meet at both Global AppSec conferences, spending one or two days in a conference room with a tight agenda. (Plus there are other Board responsibilities during the event…). Additionally, the board has also been meeting in person for a 3-4 day Board Summit early in the year, to align work focus and agree on strategy and such.

 

As such, please make sure to put these on your calendar – and confirm you will be able to attend:

1.     Global AppSec EU – Barcelona, week of May 26-30.

@Andrew van der Stock has proposed we meet for a two-day closed in person strategy Board meeting on Tuesday 27^th - Wednesday 28^th

There will also be a public Board meeting later on the 28^th,  before the networking events.

This means arriving on Sunday or Monday (depending on your jetlag recovery preferences) and leaving on Saturday 31st May.

 

2.     Global AppSec US – Washington DC, week of November 3-7.