LiveLox access question

[Matt Craig]

Pinging Blaik and Gord as most likely to answer, but when setting up a LiveLox event and access restrictions are the password option and the "go public at time X:Y" interdependent?

What I'd like is that coaches at a JROTC event can see kids live during the event and then the public can view it when it publishes at 1pm after all the runners should be done.

Our documentation doesn't make it clear whether one must manually remove the password before the public can view. https://docs.google.com/document/d/1k2CWKHlOebrWqIvPHP2-5hhDL5pXmVwZ/edit#heading=h.ynglrhw26a0o

Matt

[Blaik Mathews]

I'm not 100% clear on exactly what the "publication date/time" does myself, but I *think* it's when the event shows up in the searches page and can be seen to exist by other Livelox users.

But being visible in searches doesn't mean others can actually access the event and see maps/courses/tracks/results, either before the event, live during it, or after the event has ended.  Setting up a password in the Access Restrictions section of the event blocks ALL of these until the password is removed, unless you know the password.

For any competitive (i.e., non-training) event, I typically set a unique password and don't share it or remove it until after the event is over.  If you do give out the password ahead of the event, just be aware that anyone who gets their hands on it has full access to everything except editing the event itself.  If the password should fall into the hands of a competitor, they would be able to open live tracking on their phone in the field and see their real-time location on their course map, as well as those of their rivals.

Not sure what a password recipient can see BEFORE the event if you give it out early.  There's obviously no runner telemetry to see before the event starts, but the concern is, could they get a preview of the map or courses?  My suspicion is they would not be able to see any map or course until the event publication date/time, but would be able to see them after that - BUT I have never actually tested that theory.

Getting a preview of your map & course before the event starts, or worse yet being able to navigate directly on the course map via your phone's GPS are obviously serious forms of cheating.  And once the password is out of your hands you lose control over who has access to it.  Your average "spectator" group may not even be aware of the dangers of sharing the password in a way that might find its way back to a competitor.  That's why I don't typically release any event password - I just use it to block access until after the event is over and then remove it.  I have on rare occasions shared a password with a small and well-trusted group of observers, but it's very uncommon.

-- Blaik

-- Blaik

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[Cristina Luis]

Nobody except the administrator(s) of the event can see the maps/courses/live tracking before its publication time, so it seems that the use of a password in Blaik's case is redundant. If nobody except the admin needs to see the details of the event, you can just set the event to publish after the last start (or course closing time) and never have to think about it again. The admin can still view the live tracking earlier than the publication time. Using a password offers an extra security step, but it's also one more thing to have to remember to undo as you're trying to wrap up the event. 

Addressing Matt's original question, you will need to set the publication time of the event for when you want the password-holders to be able to see the maps and routes (event start?), and then manually remove the password when you want the rest of the world to be able to access it. 

Cristina 

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[Michael Avery]

Visibility of the event in the search list is independent of the event publication time that's set in the event's Access Restrictions.  If the 'searchable' checkbox in the event's General Info section is checked and a viewer has the date filter in the event list set so that it overlaps with either the start or end dates of the event, the event will show up in the event list.

As Cristina said, the publication date/time determines when everybody except the event admins can first start to view maps, courses, live tracking and route replays from the event.  Event administrators are able to view everything about the event at any time.  If a password is set, then only those in possession of the password will be able to view maps, courses, live tracking and route replays, subject to the publication time/date that has been set.  Publication date/time can be set generally for the entire event, or specifically for each class.

Mike

Sent from my Pixel 8

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[Matt Craig]

Thanks for the answers.  In this case, we've got JROTC coaches rather than club admins who may want to find lost cadets, etc. Hopefully the password doesn't escape into the wild once shared.

The cadets will have to wait until someone has time to make the event go public before they see their routes.

Maybe they'll have to play cards on the bus home instead of jumping right into a course review like they're all going to want to do.

Matt

[Gord Hunter]

For all but the NREs I'm in favor of throwing the access to Livelox open right from the start. After all, we generally accept all kinds of collusion, group running, information sharing during our local events. 

At least I find a lot more interest by the parents in how their kids are doing in the forest when there is access to a real live Livelox monitor at/near the Downloads table. 

And I've seen enough Livelox tracked and tracked myself enough with OCAD Sketch to know that a dropped signal is a minor annoyance during those occasions but could likely be a disaster for anyone depending on Livelox for navigation. The faster one is moving it seems the more likely a signal is to be dropped.

For the NREs I think it is a good trade off to have the competitors that haven't yet started spend time in a 'quarantine' while those who have finished and all friends get to see who are having the good runs out there.

I've had several chances to watch the live tracking of IOF world championship events. Three events have really pulled me in. One was watching Canada's Emily Kemp's icon moving around a course in Europe while she was in contention for a 'podium finish', watching while she ran with a champion then watching proudly while she broke off from the champ and chose her own route home.  Another was watching live tracking while an American guy named Boris made an incredibly 'off the straight line' route choice that allowed him to avoid a lot of steep terrain and insightfully gave him one of the fastest times for that leg. The third was not so enjoyable but I was sitting at my computer in Canada while two good orienteers got caught up by the best at the time and the three 'icons' raced across my computer screen to the eventual top three medal positions. Incredible to me that the two 'wagons' did not get dropped from the results.

But the point of this WOC live tracking is that by using Livelox at our local events we are able to give a bit of a World Championships feel to our events down home. The kids love it and so do their parents! Turns out it's great marketing.

Gord Hunter

https://groups.google.com/a/orienteeringusa.org/d/msgid/clubnet/CAA95eGyN9R-7nzZG8CvY9aLOV%2BQza8O%3DJ7c2Z%3DDwkfwVW1JHQg%40mail.gmail.com

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[Blaik Mathews]

It takes almost no time to delete the password in Livelox, and I normally do it after the JROTC award ceremony at our events, so the lockout is released for the ride home route comparisons.

-- Blaik

[Michael Avery]

Less than 30 seconds, if you have your phone and a good Internet connection...

Mike

Sent from my Pixel 8

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[Matt Craig]

That’s the key. Livelox is not setup on my phone. 

With a long password in keepass I’ve never bothered to try to accurately type it into a phone. Maybe one of the other club members will be able to clear it. 

On Nov 21, 2025, at 14:17, Michael Avery <maver...@gmail.com> wrote:



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[Ruth Bromer]

We've got it figured out.  Thanks for all of your help.  The competition is in the morning (Saturday), and it's the NJROTC Area 5 champs.

Ruth Bromer

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