Thoughts on Preparation for the Info Meeting on May 20

[Alfred Roy]

WPCA/BOG-

Please allow me to share some thoughts prior to the meeting on Tuesday, most of which are probably already on your radar.

Meeting Objective, Format and Structure

1. Introduction/Objective
1. Briefly describe the purpose of the vote and related consequences
1. YES = We proceed with obtaining bids. Nothing more until a comprehensive analysis of bids is completed.
   If the costs exceed the Bond Cap - we go back to DEEP and state our case, having demonstrated expected due diligence by conducting the referendum vote
   
   
2. NO = Puts OLSBS in the line of fire from DEEP, OCB, MBA, and SV
   Unknown legal actions, DEEP enforcement actions, and financial exposures
   These are honest and likely outcomes
   
   
2. Meeting etiquette and guardrails
3. DEEP Presentation (narrated by a neutral presenter)
4. Panel Discussion?
5. Open Forum Q&A?
   Either way, consider the following:
1. Ground rules
1. Residents participate in the form of questions
2. Board members refrain from disagreement among presenters/board members
3. Board members refrain from sharing personal opinion, especially unverified assumptions and inaccurate information (No Soap Boxes!)
4. No open-ended lectures or pontifications; this is not the time nor the place
2. Consider assigning designated spokespersons who would respond to questions (consider identifying a couple of fact checkers)
6. Concise wrap-up, restating the intent and purpose of the vote

As a reminder, I sent this for consideration several days ago. (excerpt from "20 year total owning costs for buying $400k home - $880,000!!!")

If the current (unofficial?) estimates of costs will be shared on Tuesday, I believe some consideration of these following elements is highly appropriate.

If it is shared: Consider indicating it is a work in progress not yet vetted or endorsed by the entire WPCA Board.  There may be down-stream legal exposures related to how this financial information is presented.

Timing will not allow completion of Item 2.  At minimum, a verbal consensus among the full WPCA would be appropriate. (I am unaware of any discussions, feedback, deliberations among and between WPCA board members)

1. Clearly articulate the differences between "Economically Feasible" (legal term) and "Economically Affordable" (personal circumstances)
2. Vote to approve and completely endorse the analysis, label the analysis as WPCA authorized
3. Present the analysis as an informed, authorized WPCA position
4. Identify logical outcomes and cost exposures if the current estimated costs, extraneous to core capital obligations, will remain included and precipitate a no vote.
   If the intent is to illustrate every possible all-in cost for construct - AND - all possible "total owning costs" summarized for 20 years, the WPCA must balance all that with offsets and avoided costs!
1. Replacement costs for failed systems
2. Remediation/replacement costs for known (self-identified) inadequate systems and/or as identified by  Ledge Light
3. Likelihood of increased oversight from DEEP and Ledge Light
4. Costs for routine inspection and pump out (likely to ramp up compliance)
5. Loss of incremental increase in property valuation
6. Legal costs - DEEP, beaches
7. Projected additional costs for delayed construction start 4 years out after litigation
8. Improvements to current stormwater management (BOG due diligence requirement)