privacy question

[Sally R. Evans]

Recently, an issue has arisen at my institution (George Mason University), and I'm hoping someone has input or experience about it (or a similar situation).

I hesitate to go into a great deal of detail at this point, so I'll ask as simply and basically as I can:

If your institution has embargoed ETDs, is there any sort of a campus-only or system-only option in place for patrons to view the embargoed ETDs?

If so: how are the embargoed ETDs accessed? What population(s) have access? What records, information, etc. can/do you collect about users who access the embargoed ETDs? Would you share patrons' information with the author of an embargoed ETD if the author requested it?

I'm happy to provide particulars about my situation, but in typing it out, I realized it's a bit overwhelming.

Any assistance is greatly appreciated. You can either respond in this thread, or separately.

Thank you,

Sally

Sally R. Evans

Coordinator

University Dissertation & Thesis Services

George Mason University

[Jody Bailey]

Hi Sally,

If anyone (whether they are affiliated with Emory or not) wants to see an embargoed dissertation in our repository, we tell the requester that we will send their request to the alumna/us along with the requestor's email address, and the alum can decide whether to share their thesis or dissertation privately with the requestor. That's the extent of our involvement.

Best,

Jody

____

Jody Bailey

Head of Scholarly Communications Office

Emory University Libraries

jody....@emory.edu 

[Rhonda Marker]

Hi Sally,

For now, while we make our ETDs discoverable in our Fedora-based repository, any ETD that is embargoed has a "Request a Copy" button that facilitates the ability of a user to request a one-time-use link to the PDF. Our system exchanges messages between the user and the author without disclosing the author's email address. The author can allow or deny the request.

Before we had this capability, we had to manage this kind of request manually, making sure to shield the author from potential online harassment as much as possible.

Rhonda

Rhonda J. Marker (she/her)
Interim Associate University Librarian

Rutgers University - Newark

185 University Avenue

Newark, NJ  07102

973- 353-5160

https://www.libraries.rutgers.edu/newark

---

From: Sally R. Evans <sally...@gmail.com>
Sent: Tuesday, August 24, 2021 2:40 PM
To: Etd <e...@ndltd.org>
Subject: [etd] privacy question

 

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