(1) Upon submission of a completed doctoral dissertation in the Graduate School of Arts and Sciences, a student may request an embargo for not more than two years without special permission. To request an extension beyond two years, but for no more than five years, a student must submit a written rationale to the relevant GSAS Embargo Committee--humanities, social sciences, or natural sciences and mathematics--in which the student's department is located. Requests for more than five years will be granted by an Embargo Committee only for extraordinary reasons.
(2) Embargo Committees are composed of graduate program directors who sit on cases in their respective areas of expertise in the humanities, social sciences, and natural sciences and mathematics.
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Bill Donovan, Ph.D./M.L.S.
Digital Imaging & Curation Manager/ETD administrator
Boston College
Hi Talea,
Our policy is here:
Cheers,
Max Read
Associate Director, Student Academic Services
Graduate and Postdoctoral Studies
The University of British Columbia
Phone 604 822 0283
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Under circumstances determined by the student’s school, college, and/or program, a student may petition to embargo all or part of his/her thesis/dissertation, preventing online access to it for a period of time (6 months, 1 year, or 5 years). A student may choose to embargo his/her work in order to avoid potential contract disputes with future publishers or to protect intellectual property. Not all schools, colleges, and/or programs will permit a student to embargo his/her work, and the both the student’s thesis/dissertation chair and the graduate associate dean of the school/college must approve the student’s petition. Upon approval of an embargo, the thesis/dissertation chair, the graduate associate dean and the student must all sign the embargo approval form. The student must turn in this completed, signed embargo form to UDTS at the time of submission of his/her thesis and all other materials. The UDTS Coordinator will confirm with both the chair/director and the associate dean that they have signed the submitted form. A hard copy of the confirmation will be retained by the UDTS Coordinator.
Only under extreme circumstances will a student’s work be considered for an indefinite embargo. A student must have proof that publication of his/her work poses a danger to themselves, national security, or similar scenario. An indefinite embargo requires the approval of the dissertation chair, graduate associate dean, Graduate Council, and the Provost.
To view this discussion on the web visit https://groups.google.com/a/ndltd.org/d/msgid/etd/06C743665780724A96240C4800F08ACC016ACE3C99%40s-itsv-mbx06p.ead.ubc.ca.