Notes from “Outreach & Retention Committee ”
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The content was auto-generated on June 1, 2026, 2:40 PM EDT and may contain errors.
Summary
Committee explored potential branding refreshments and operational pilot programs alongside resource allocation strategies for upcoming organizational projects.Potential Brand Refresh Strategy
Discussions centered on refining visual identity through subtle adjustments rather than complete redesigns to maintain community recognition. Expertise in brand rollout phases was evaluated for future implementation.
Operational Pilot Program Launch
Logistics for a physical greeter desk pilot were confirmed for July. The team reviewed marketing materials and digital outreach tools to improve member engagement and community representation.
Capacity And Budget Governance
The team established the formal use of a project management board to align committee capacity with operational workloads. Ambiguity regarding budget approval authority was identified as a priority.
Suggested next steps
 | [The group] Review Portfolio: Evaluate the design case studies to determine if a branding refresh is worth pursuing. Reach a collective decision on moving forward with these initiatives. |
| [Terence Dew] Share Portfolio: Distribute the design portfolio to the larger committee group for review. |
| [The group] Define Audience: Identify the target demographic for organizational communications and branding efforts. |
| [The group] Volunteer Shifts: Sign up for the greeter desk pilot sessions occurring from July 13 to July 26. |
| [Terence Dew] Post Pilot Info: Share the pilot sign up details within the Slack channel. |
| [Terence Dew] Update List: Add Katie Levit to the member photography list. |
| [The group] Update Photo List: Review the photography shoot document and suggest additional shot ideas. |
| [Terence Dew] Coordinate Photography: Discuss specific platform needs for photography types with Ashley. Coordinate these requirements to ensure social media and flyer needs are met. |
| [Terence Dew] Contact Volunteers: Reach out to potential new committee members to follow up on their interest. |
| [Terence Dew] Consolidate Feedback: Post banner design concepts in the Slack outreach channel to gather centralized team feedback. |
| [Terence Dew] Post Shop Photo: Upload the machine shop photograph to social media to showcase member diversity. |
| [Terence Dew] Clarify Spending Authority: Present the budget approval process topic at the staff meeting to establish clear decision authority. |
| [Terence Dew] Update Project Board: Formalize the project management board in Slack to track member capacity and workload commitments. |
 | We've updated the Decisions section based on your feedback. What do you think? |
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