Outreach and Retention Committee Meeting Notes
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J.R. Logan
Sep 27, 2023, 7:20:36 PM9/27/23
to Outreach-Committee, bo...@makehaven.org
Attending: JR, Kate
Upcoming Events:
Pizza Party and Night Market are scheduled for this Saturday.
Event Details: https://www.makehaven.org/event/autumn-pizza-maker-celebration-potluck
Note: Volunteers are needed, especially since Kate will be busy setting up for the Night Market.
Pizza Party and Night Market are scheduled for this Saturday.
Event Details: https://www.makehaven.org/event/autumn-pizza-maker-celebration-potluck
Note: Volunteers are needed, especially since Kate will be busy setting up for the Night Market.
Website Analytics:
Reviewed Google Analytics for the MakeHaven website.
Google has transitioned to a new version; more time is required to configure the account and understand the data.
Reviewed Google Analytics for the MakeHaven website.
Google has transitioned to a new version; more time is required to configure the account and understand the data.
A volunteer task has been created to assist with this: https://www.makehaven.org/task/configure-and-optimize-google-analytics-account-makehavenorg
If successful, similar assistance may be sought for analytics related to Instagram, Facebook, and Google ads.
If successful, similar assistance may be sought for analytics related to Instagram, Facebook, and Google ads.
Photo Album for Outreach:
JR initiated an album for photos from tabling and other outreach events.
Photo Album Link: https://photos.app.goo.gl/KKefiP1qRpukLowL9
JR initiated an album for photos from tabling and other outreach events.
Photo Album Link: https://photos.app.goo.gl/KKefiP1qRpukLowL9
The aim is to have institutional memory and track outreach efforts.
Staff and volunteers are encouraged to contribute photos.
Discussion topic: Should we include photos from on-campus meetings with specific outreach goals or only from off-campus outreach?
Meeting Attendance:
There were concerns about the lower attendance than expected for this meeting. Suggestions to improve attendance include automatic notifications for calendar invites. JR setup notification for future committee meetings:
Members, especially the chair and staff, are encouraged to review the overall structure and quarterly topics in advance for better planning.
Planning Structure Link: https://www.makehaven.org/volunteer-leadership-structure
Staff and volunteers are encouraged to contribute photos.
Discussion topic: Should we include photos from on-campus meetings with specific outreach goals or only from off-campus outreach?
Meeting Attendance:
There were concerns about the lower attendance than expected for this meeting. Suggestions to improve attendance include automatic notifications for calendar invites. JR setup notification for future committee meetings:
- Email notification 1 week before the meeting.
- Email notification 6 hours before the meeting.
- Calendar notification 10 minutes before the meeting.
Members, especially the chair and staff, are encouraged to review the overall structure and quarterly topics in advance for better planning.
Planning Structure Link: https://www.makehaven.org/volunteer-leadership-structure
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J.R. Logan
Executive Director
Executive Director
MakeHaven
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