[Archivesspace_Users_Group] Determining which AO notes are published to the PUI (?)

[Liz Neely]

Hello,

 

We are experimenting with using a Related Materials note to include the link to a record in another system that gives access to the related digital materials. I published both the note and subnote, but they are not showing up on the archival object record in the PUI.

 

I’m testing this with ArchivesSpace 3.4.1.

 

This is a note type ‘Related Materials’ with a label of View Digital Materials. In the subnote I include the HTML for the link. Both are published.

 

 

But in the PUI, I only see the Ownership and Rights and Explanation of Rights notes. Is there a way that I can have all published notes show on this record? I looked in the config.db but didn’t see anything at this level of specificity.

 

 

Any advice would be greatly appreciated!

 

Thank you,

Liz

 

 

Liz Neely (she/her)
Curator of Digital Experience
Georgia O’Keeffe Museum 

Santa Fe, New Mexico

lne...@gokm.org

[Courtney Rookard]

Hi Liz,

 

In the ArchivesSpace sandbox, I had to reload the webpage in order for changes made on the staff interface to show up on the public interface.

 

If that doesn’t work, could the issue be related to the save/refresh rate of whatever is hosting your ArchivesSpace instance?

 

Best,

Courtney Rookard (she/her) | Processing Archivist

The National WWII Museum

New Orleans, LA

504-528-1944  x532

 

From: archivesspace_us...@lyralists.lyrasis.org <archivesspace_us...@lyralists.lyrasis.org> On Behalf Of Liz Neely
Sent: Tuesday, December 05, 2023 11:38
To: archivesspac...@lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] Determining which AO notes are published to the PUI (?)

 

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[Valerie Addonizio]

Hi Liz,

 

This is a shot in the dark, but try including some text in addition to the link, as a test.

 

From: archivesspace_us...@lyralists.lyrasis.org <archivesspace_us...@lyralists.lyrasis.org> On Behalf Of Liz Neely
Sent: Tuesday, December 5, 2023 12:38 PM
To: archivesspac...@lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] Determining which AO notes are published to the PUI (?)

 

Hello,

[Deborah Kloiber]

Hi Liz,

External links can show up in the Related Materials note, or I suspect in any type of note.  The problem you're having is the way you've constructed the link.  In ArchivesSpace you need to use an "extref" tag instead of an "a" tag.  For example:

The first journal, covering the Crozier's travels from the US to Japan and China is held by the <extref href="https://archiveswest.orbiscascade.org/ark:80444/xv675457">American Heritage Center</extref> at the University of Wyoming.

You can see the active link in the PUI here.

Best,

Deborah

_______________________________

Deborah Kloiber, M.S.I.S, CA, DAS

College Archivist

Linda Lear Center for Special Collections and Archives

Connecticut College

Shain Library

270 Mohegan Avenue

New London, CT  06320

860-439-2686

dklo...@conncoll.edu

Lear Center | Archives

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