OCLC Connexion MARC to Archivesspace

[McLaughlin, Brianna Jean]

Hi everyone,

 

I am trying to help a collection manager with a MARCXML import, but I am not very well-versed in MARC. The collection manager exported finding aid data from OCLC Connexion and used MARC Edit to convert the MARC to MARCXML. When she tries to import the MARCXML into ArchivesSpace using the MARCXML Bibliographic (Resource) import type, she gets an error that there is no EAD ID.

 

I would appreciate any direction! I have looked at the MARCàArchivesSpace mapping resources and see no reference to the EAD ID. I’ve included the MARC XML in case that’s helpful

 

Thank you in advance!

 

Bri McLaughlin, she/her/hers

Digital Collections Librarian

Indiana University 

812-856-3321

Please note that my e-mail address has changed from brij...@indiana.edu to brij...@iu.edu

 

 

 

 

[Rachel Aileen Searcy]

Hi Bri,

I'm not a MARC expert, but I think the error message might be slightly misleading. I think what ArchivesSpace is looking for in the import (and not finding) is the resource record identifier -- a requirement for the record type --rather than the EAD ID field in the Finding Aid Data area of the record. The first thing I'd suggest is for your colleague to add a line to her file in MARC Edit using the 099 field. Depending on how your call numbers are constructed, I'd use periods as a delimiter if needed. So for example, if your call number is TEST 123, I'd enter it TEST.123 ( in MARC Edit it would look like this: =099 \\$aTEST.123)

At NYU we've modified our MARC export to play nicely with some other systems, so our MARC records are a bit different than the standard export and our resource record identifiers/call numbers/ show up in the 024, 035, and 099 fields. I'm happy to share a few exports with you, with the caveat that they do diverge from the out-of-the-box export.

Hope this helps, but happy to talk off the list too. Best,

Rachel

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Rachel Searcy
Accessioning Archivist, Archival Collections Management

New York University Libraries

212.998.2539 | rachel...@nyu.edu

My pronouns are she/her/hers