Instances display in PUI

[Tessa Wakefield]

Hello!

We've noticed an inconsistency in how instances are displayed after running a search in the PUI (see attached screenshot).

Sometimes, the full instance is listed (box, folder, etc.) plus the collection series number and other times, just the instance (File 33, Box 1, etc.). In the staff interface, both example are filled out identically, so we're a bit stumped as to what's happening.

Has anyone else come across this?

Thanks!

Tessa

[Paul Sutherland]

On first glance I'm wondering if File vs Item makes a difference in display. I can't see why it would intentionally.

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Paul Sutherland

Archivist of Indigenous Materials
Center for Native American and Indigenous Research (CNAIR)
American Philosophical Society Library & Museum
105 S. 5th Street, 2nd Floor
Philadelphia, PA 19106

Lenapehoking

215-440-3408

amphilsoc.org/library/CNAIR

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I respectfully acknowledge that I work and reside in Lenapehoking, the homeland of the Lenape people in past, present, and future generations. I ​am grateful for the past and ongoing generosity of numerous Indigenous communities and individuals who have offered guidance, expertise, and opportunities for collaboration that make my work possible.

Learn more about ...

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[Eli Peters]

Two other factors I would be curious about would be whether the series in the instance have CUIs, and how many different series are contained in that instance.

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Eli Peters

Archivist

Fleet Library at RISD

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[Tessa Wakefield]

Hi all,

I appreciate these responses and the ones I've received directly. To answer the questions, no, none of these have CUIs and oftentimes, the instances are not shared across collections. I've attached another screenshot showing how this issue happens with "File" as well. It's happening inconsistently, even if within the same collection.

It's an adventure!

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Tessa Wakefield (she/her)

University Archivist & Special Collections Coordinator

University of Northern Iowa

Rod Library

319-273-2132

LIB 341  /  Cedar Falls, IA 50614

uni.edu  /  #1UNI

To schedule an appointment, please visit LibCal.

 

[Kottman, Miloche]

The Donald Rod result is from a subseries, i.e. the search result is in the subseries Six cassette audiotapes…. which is in the series History of the UNI Library…..  The series History of the UNI Library has and Identifier 13/04/01 which is inherited by the items and subseries.

 

The series, New buildings and works of art for the Donald O Rod record does not have an identifier in the series field.

 

--Miloche

 

 

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Miloche Kottman

Head of Cataloging & Archival Processing

University of Kansas Libraries

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