Search results returns from words in private note on public interface

[Sarah Shepherd]

Hi all,

I had a quick question on whether this issue is fixable or an AS known quirk. We are launching our public interface soon (our official announcement is to come next week!) and are doing some in-depth searching and testing ahead of our launch. We noticed that if we search for something on the public interface (such as a name of a past archivist), several records come up. However, this name only appears in the repository processing note which is private by default on AS. A patron looking at the records would be confused and have no idea why these records came up since the name does not appear on the public side. Is there a way to set which fields are used by the search engine? I'm not sure why the repository processing note would be on the list since there is no way to make that note public. 

We are using AS 4.0.0.

Thanks!

Best,

Sarah 

	Sarah Shepherd (she/her)
	Scottish Rite Masonic Museum & Library
	Archivist
	Phone (781) 457-4129
	Web www.SRMML.org
	33 Marrett Road, Lexington, MA 02421 ____________________________________________________________________________________
This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you received this email in error please forward to the correct person, or contact the sender.

[Dan Michelson]

Hi Sarah,

My understanding is that there is only a single index that covers both the public and staff interfaces, so it's not possible for something to be discoverable in the staff interface and not discoverable in the public interface.

Removing the repository processing note from the indexer would mean the text in it would not be discoverable via search in the staff interface.

All the best,

Dan

--
You received this message because you are subscribed to the Google Groups "Archivesspace_Users_Group" group.
To unsubscribe from this group and stop receiving emails from it, send an email to Archivesspace_User...@lyrasislists.org.
To view this discussion visit https://groups.google.com/a/lyrasislists.org/d/msgid/Archivesspace_Users_Group/CH0PR19MB7935070D767B220FAC7D1893A596A%40CH0PR19MB7935.namprd19.prod.outlook.com.

--

Dan Michelson

Collections Archivist

Smith College Special Collections