Note Order Display Questions

[Jane]

Hello all,

I have a few questions (below) about the display of the Existence and Location of Copies note. I am currently working my way through the ArchivesSpace Help Center too.

1. In the Repository Preferences, I moved the Existence and Location of Copies note to the top. I also moved the note to the top of the Notes section for a resource record to test how it would display. The note appears first under the Notes section on the admin interface, but it still appears in its original position on the public interface. Am I missing a step(s) that are needed for the Existence and Location of Copies note to appear at the top of a resource record on the public interface?
   
   
2. Is it possible to update the settings in ArchivesSpace so that any resource record that is created will have the Existence and Location of Copies note displayed at the top of the record? If so, what are the steps for doing this?
   
   
3. Is it possible to make a global update to existing resource records with the Existence and Location of Copies note so that it appears at the top of the record, or will I need to update the existing records manually? If it is possible to do a global update, what are the steps for doing this?

Some background context: We are currently moving to a new DAM and want to use this note in ArchivesSpace to indicate if a specific resource is available online via the DAM.

Thank you for your insight/advice!

Respectfully,

Jane Bartley

Virginia Military Institute 

[Valerie Addonizio]

Hi Jane,

For #1, it could be a few things: Did you click Save after changing the order? Also, the PUI trails behind the staff interface, so it may just be that you need to wait a few minutes and refresh the page on the PUI. If that don't work, navigate to the Resource record in question in Edit mode, scroll to the Note section,  and click Apply Standard Note Order and click Save.  Wait a few minutes, refresh the page on the PUI, and hopefully it will show in the order you expect. If it still isn't showing after all that, you may need to ask your IT or hosting provider to re-index, because changes not displaying in the PUI is often a sign that your indexer is stuck (very common).

For #2, you could set up a template. For that, click Browse > Resources > and on that screen look for Edit Default Values > Resource. Here is where you can create a template for all Resource records. You could put two blank notes in the order you want there. To use this feature, you must also navigate to Preferences and select Pre-populate Records? After that, any new Resource you create will have those blank notes in the order you want them.

For #3, unfortunately no. You must do each manually by clicking Apply Standard Note Order, which you customized already.

-Valerie

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[Bartley, Jane E]

Valerie,

 

Thank you so much for your detailed response! It looks like using a combination of the resource templates and global note order settings will work for us.

 

I am new to the admin side of ArchiveSpace, so your #2 explanation was extremely helpful!

 

Respectfully,

Jane Bartley