EAD error code

[Monica Horowitz]

hi folks!

Newish AS user here and during attempts to use the Load by Spreadsheet tool, my bulk imports keep coming back with the same error code - "This form's resource is missing an EAD code." I have been using the EAD identifier found in the basic information Identifier field, formatted XXX-000

The same error code keeps coming up despite tweaking the format of the EAD, copying to a new sheet, using the Resource URI instead, etc. 

Any thoughts on other troubleshooting approaches, or what I might be missing?

Thanks! 

Monica 

[Valerie Addonizio]

Hi Monica,

 

That value maps to EAD ID found in the Finding Aid Data section. If you don’t use EAD IDs, I recommend sticking with using only the URI, which should be formatted as /repositories/2/resources/932 where “2” and “932” will need to be unique to your repo and resource. I hope that helps!

 

-Valerie

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[Dan Michelson]

Hi Monica,

The EAD code is the EAD ID field (first text field under Finding Aid Data).  That said, you should also be able to use the resource URI (e.g. /repositories/4/resources/26) instead of the EAD ID. 

All the best,

Dan

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Dan Michelson

Collections Archivist

Smith College Special Collections

[Katherine Pawley]

Kia Ora Monica,

 

I find creating an EAD identifier for the resource and adding to the upload spreadsheet works best but  you need to also have the EAD identifier saved in the Finding Aid data of the Resource record.  Usually when one of my uploads fails it is because I have forgotten to add the EADId to the Finding Aid data and ArchivesSpace doesn’t know where to upload the data to. 😊

 

After looking at the description of an EAD identifier on the Library of Congress tag library  we decided to use our Library’s interloan code, the collections repository name and  collection number to create a unique and meaningful EAD id.  So the EAD id for this collection of architectural drawings by Keith and Rodney Draffin is NZAU-ARCH-2019-01  

 

 

Hope this helps

 

Katherine Pawley (she/her)

Kaitiaki Pūranga | Archivist

He Māra Mahara | Cultural Collections

Student and Scholarly Services

 

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