Billing at UM LNF

[Joe Velez]

I've been looking into NEMO's billing processes; it looks like NEMO is configured to send invoices directly to the addressee of each project.

Because the LNF is part of the University of Michigan, invoices need to be processed through the university.  I'm curious about other labs' approaches to this issue.

[Daniel Woodie]

Joe,

We just started using integrated billing in NEMO a few months ago, and we don't email out the invoices through NEMO (in our version it is not automatically done, it is a menu option). We download the invoices in PDF form and then they can be sent through whatever process you need. You can also download the billing information in Excel to use how you wish. We put the account information in each project and then download the internal billing lines (line items for each charge - tool, stockroom, entrance fee, etc.) and upload it into the internal accounting software each month to initiate transfers. So far we have been very happy with the results and it has saved our financial staff a lot of time. I am happy to share more of our experience in starting this up if you want. Feel free to reach out directly (daniel...@princeton.edu).

Dan