SIG Release Meeting Updates

[Jeremy Rickard]

Hey kubefolx,

SIG Release would like to make some changes to our existing meeting cadence and times in order to make meetings more effective and more accessible. We've discussed this at the last couple of meetings and we opened an issue to track https://github.com/kubernetes/sig-release/issues/1912 

First, we’d like to combine the bi-weekly SIG Release and Release Engineering subproject meetings. We often have a need to discuss topics on off weeks and doing this will allow us greater flexibility to address topics as they occur. We'll combine our meeting notes and update the invites to reflect this. 

Next, we’d like to stagger the times. One week, we will meet at a time that is more friendly to contributors in US time zones and the next week, we will meet at a time that is more friendly to contributors in APAC/Europe. We intend to keep the meetings on Tuesdays, but will alternate the times from week to week.

Please see the following Doodle polls and help us select new times:

APAC / EU Friendly Times: https://doodle.com/meeting/participate/id/e1jp5vVa

US Friendly Times:
https://doodle.com/meeting/participate/id/er0qKlKb

Finally, we will more strictly adhere to our existing agenda closed meeting reminder and cancel meetings on MONDAY if there is no agenda. We’ll explicitly add some backlog review topics to the agenda so we can do this occasionally.

We'll also work to identify some criteria to help us determine if this is successful or if we need to make any additional changes after executing this way for a little while. If you have any feedback, questions, or concerns please feel free to comment on the issue (https://github.com/kubernetes/sig-release/issues/1912), or reach out on the #sig-release channel on Slack.

Thanks! 

Jeremy Rickard on behalf of SIG Release

[Jeremy Rickard]

Hey kubefolx,

I'm following up on my previous email about SIG Release meeting updates! 

We have now consolidated the meeting invites, so you may have seen some calendar traffic! We now need to determine if we will change the meeting times. The previous Doodle I sent out quickly passed the proposed dates and didn't end up being super effective at capturing input so we've converted that to a Google form! 

Please fill the form out and give us input on your preferred meeting times: https://forms.gle/a1oYUZ3tzMUfVPK86 

Thanks again! 

Jeremy Rickard on behalf of SIG Release

[Jeremy Rickard]

Hey kubefolx,

I wanted to give a quick update on SIG Release meeting times! Thanks to everyone who took the time to complete our google survey,  we were able to identify two clear winners in terms of timeslots.

The proposed time slots are:

Europe Aligned Time (week A): 4:00 - 5:00 PM CENTRAL EUROPEAN TIME Note: this is roughly the current time for the SIG Release meetings - https://everytimezone.com/s/d64c2a50

US Aligned Time Slot (week B): 10:00 AM - 11:00 AM PACIFIC TIME https://everytimezone.com/s/2c06c4c8

We'll set a lazy consensus deadline of 23rd August 2022 08:00 AM PDT for acceptance of these new time slots, with the change taking effect 30th August 2022 with the Europe Aligned Time slot, followed by 06th September 2022 with US Aligned Time Slot

Jeremy Rickard on behalf of SIG Release

[Josh Berkus]

On 8/16/22 07:19, Jeremy Rickard wrote:
> We'll set a lazy consensus deadline of *23rd August 2022 08:00 AM PDT
> *for acceptance of these new time slots, with the change taking effect
> *30th August 2022 with the Europe Aligned Time slot,* followed by *06th
> September 2022 with US Aligned Time Slot*
>

+1 from me

--
-- Josh Berkus
Kubernetes Community Architect
OSPO, OCTO

[Carlos Tadeu Panato Jr]

+1

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[Jeremy Rickard]

Final update here! We'll begin our new us aligned meeting time this week (Sept 6th) at 10:00 AM Pacific Time. 

The calendar invites have been updated, so you should find the new time slot on your calendar!

Thanks everyone.  

I've also raised a PR to update the community documentation https://github.com/kubernetes/community/pull/6859

[Jeremy Rickard]

Hey Kube Folks!

I'm back with one more update regarding the SIG Release meeting times. We discovered that the current schedule of alternating weeks will conflict with SIG Testing (biweekly) and SIG Docs (monthly, both of which we need to attend from time to time! To accommodate this, we're going to swap the alternating schedule.

What this means for meeting times:

We will meet at 10:00 AM PDT / 17:00 UTC / 19:00 CEST on Tuesday, Sept 13th. 

We will meet at 7:30 AM PDT / 14:30 UTC / 16:30 CEST on Tuesday, Sept 20th.

From there, we will follow the alternating schedules. I will update the calendar invites today. 

Thanks so much! 

Jeremy Rickard // on behalf of SIG Release