CFDA Number Validations

[Tammy-Lu Vandevender]

Hi All,

We have encountered some issues with the baseline KFS that did not exist in our KFS4.1 release (or we overrode it) and we would like to understand how these situations would be managed in KFS and how others handle these situations.

According to the KFS User Guide, the definition for the CFDA Number is: Required if the fund group code or sub-fund group code identifies the account as a Contracts and Grants account, otherwise not allowed. Enter the Code of Federal Domestic Assistance number used to identify Contracts and Grants accounts for a Federal A-123 audit.

1. If the sub fund is identified in the Parameter for KFS-COA - Chart of Accounts / CG_DENOTING_VALUE, then it would be required.  Since Sub-Funds for C&G Accounts with Federal & Non-Federal funds are identified under this parameter, we are not able to leave that field blank when we used to be able to for accounts without Federal funding.

2. It appears that KFSOLD-22177 is now forcing the CFDA number to be a valid value on the CFDA table whereas prior versions only required it to be non-blank (KFSOLD-15110).  Has anyone overridden this validation to require a non-blank (free form text) value?  Or do people just maintain the CFDA table?  UH had issues with the automated program that updated the table.

Thanks in advance for your feedback.

tammy

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Tammy Vandevender | Director | University of Hawaii System  |  Financial Management Office - Fiscal Services Office
1406 Lower Campus Road, Room 43 | Honolulu, HI  96822
phone: 808-956-0383 |  ta...@hawaii.edu

[Janet Strait]

We don’t have any customizations surrounding this field.  The current user guide indicates the CFDA Number is optional and that has been our experience.  In fact, we have CFDA numbers on non-CG accounts as well.

 

There is a validation that if CFDA is entered, it must be a valid CFDA Number in the table.  Nulls are permitted though.

 

We haven’t had issues with the automatic updates in a while – the parameter is a direct connection to ftp://ftp.cfda.gov/programs - Our batch runs quarterly to update the CFDA table from that site.

 

This caution surrounding the contract and grant tab in the guide is not a system validation.  There are attributes within the Contract and Grant tab that can only be entered on accounts denoted as CG – namely the Indirect attributes - but otherwise the other attributes can be populated on non-CG denoted accounts.

 

 

Also, I will note that the user guide should probably reference Federal A-133 audit rather than A-123.  In fact, with Uniform Guidance it should now be updated to Federal Single Audit (formally A-133).

 

 

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[Tammy-Lu Vandevender]

Janet,

Thank you for your feedback.  It looks like the field was made optional in a more recent version of KFS (after 5.4).  Since our version is requiring it on CG accounts, we weren't sure what people were using for grant accounts that were not federally funded (e.g., private sponsors).  Perhaps our solution will be to make it optional since that is where the base code headed.

tammy

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