KFS CGB/AR - Cash Control - Entries / Lockbox template

[Janet Strait]

In our exploration of Contract & Grant billing, we discovered that the cash control edoc does not generate GLPEs when the cash control edoc is created by the Lockbox Manager.  This is the case even though the payment application and cash control edocs created by the lockbox manager are approved to FINAL.

 

If another user creates the cash control doc, the lockbox manager can log into their action list and generate GLPEs from the cash control edoc.  This is as expected.

 

Is this intended to function this way – that the lockbox manager cannot generate GLPE’s on the cash control doc they create – separation of duties perhaps.  I don’t see any information in the documentation surrounding a potential restriction. 

 

Additionally, is there a usable excel template from which to generate the lockbox upload file. We have the format instructions for the lockbox upload, but if anyone has an excel file that converts to this format it would be extremely helpful.

 

Instructions for upload template-

https://kfs-cgb.kuali.cornell.edu/kfs/static/help/WordDocuments/lockboxupload.htm

 

Thanks,

Janet

 

 

[Kymber Taylor]

Hi Janet, you might try "Reload"ing the document which should then display the Generate entries button. Reloading will move the document to the next route node and if the person has access to generate the entries at that route, the button will display. 

Thanks, Kymber

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Kymber Taylor  Financials Business Analyst 520-404-6442 kuali.co Best place to work 2016

[Janet Strait]

Thanks, Kymber.

 

Reload or even saving the doc doesn’t generate the GLPE’s when the lockbox manager creates the Cash Control doc, and even going to final, the entries aren’t created at all.

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[Kymber Taylor]

Hi Janet, can you try reproducing in monsters-sbx? I created a few logged in as a lockbox manager (wwren). Submitted and reloaded and got the Generate button and couldn't approve until it had entries. 

Would you also send me a screenshot of your lockbox manager role, wondering if there's a permission or responsibility that is controlling this that might be missing. 

Thanks, Kymber

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[Janet Strait]

Thanks, Kymber.  I’ve found that the ability to generate the entries is when the cash control edoc is enroute and the lockbox manager can’t generate GLPE’s prior to submission of the cash control. 

 

The lockbox manager will need to submit the doc, reload the doc to generate the entries, and then approve.  We must have set the doc to go to final with the lockbox manager submission.

 

Is this functionally as expected?  The requirement that a lockbox manager submit a cash control doc and then reload to generate the GLPE’s prior to approving.  Or going into the action list and reopening the enroute doc.  Is there a functional need surrounding this requirement.  Trying to understand so that we establish proper roles and routing requirements.

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[Kymber Taylor]

Hi Janet, it's more of a technical requirement. In order to see the Approve button and the Generate button, which only shows up when the document is being approved by the lockbox manager, you have to click the reload button, or go to your action list. 

After you submit the document the system displays the buttons it normally shows after submit and then reloading the document shows the approval buttons.  

Thanks, Kymber

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Kymber Taylor  Financials Business Analyst 520-404-6442 kuali.co Best place to work 2016

 

 

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