Template(s) for Meeting Minutes

[Ben Wilson]

All,

Based on an AI analysis of about 10 of our more recent CABF meetings, here is a draft template for meeting minutes.  

We can convert this to markdown and save it to the wiki or GitHub after we have discussed it further.

Let's discuss and then circulate this on the management list, too.

Thanks,

Ben

Meeting Minutes Template (General Framework)

Meeting Title: [Full Meeting Name, e.g., CA/Browser Forum Plenary Meeting]
Date: [YYYY-MM-DD]
Chair: [Name]
Note Taker: [Name]

---

Summary

[Four-sentence summary of the meeting, including key topics, decisions, and outcomes. Used for search engines and snippet previews.]

---

1. Note Well and Antitrust Statement

• Note Well or Antitrust Statement reminder was read by [Name].

2. Roll Call

• Taken from live meeting (F2F) or recording (Webex). See "Attendees" below.

---

3. Approval of Prior Minutes

• Minutes from [date(s)] were [approved/deferred/pending revision].

---

4. Agenda Review

• The agenda was reviewed. [Note any changes or additions.]

---

5. Discussion Topics

Topic 1: [Name or Title of Topic]

• [Discussion notes, outcomes, assigned actions. Include links to referenced documents or ballots, as applicable.]

• Decisions made or deferred:  [clearly separate agreements, consensus, or decisions deferred from discussion summaries]
  

Topic 2: [Name or Title of Topic]

• [Same format as above.]

[Repeat as needed.]

---

6. Ballot Status Updates (if applicable)

• Upcoming Drafts / In Development: [List ballots]
  

• In Discussion Period: [List ballots]

• In Voting Period: [List ballots]

• Under IPR Review: [List ballots]

• Approved and Effective: [List ballots and effective dates]

• Implementation Discussions?

---

7. Action Items

• [Person] to [action], due by [date].

• [Person] to [action], due by [date].

---

8. Next Meeting

Date: [YYYY-MM-DD]
Location: [e.g., Teleconference or City/Country for F2F]

---

9. Any Other Business

• [List any AOB items, or state 'None.']

---

10. Adjournment

• The meeting was adjourned.

---

Attendees

[List names and organizations, ideally alphabetized or grouped by affiliation.]

---

Template Variations by Group

A. Plenary Meetings

• Add section: Working Group Reports

• Server Certificate Working Group

• Validation Subcommittee

• S/MIME Certificate Working Group

• Code Signing Certificate Working Group

• Network Security Working Group

• Definitions and Glossary Working Group

• Add section: Subcommittee Reports

• Infrastructure Subcommittee

• Intellectual Property Rights (IPR) Subcommittee

• Include: Status on Updates to Bylaws

B. Face-to-Face Meetings

• Break down by Day and Session

• Include: Special Presentations

C. Server Certificate WG

• Add GitHub issue tracking, triage, and resolution

D. Validation Subcommittee

• Add: Backlog Grooming and GitHub Project Review

• Use structured subsections per issue

E. S/MIME Certificate WG

• Add: Implementation Discussions

• Include: Regulatory Context (e.g., eIDAS, mDL, etc.)

F. Code Signing Certificate WG

• Add: Max Validity and Profile Alignment Topics

• Track: Discussions on Hardware Usage, Subscriber Types

G. Network Security WG

• Include: Section-by-section review of draft proposals

H. Intellectual Property Rights Subcommittee

• Add: Reviews of Document Drafts (e.g., IPR Policy, Exclusion Notice, CLA)

• Add:  Summaries of feedback and coordination on resolving redlines

I. Infrastructure Subcommittee

• Add: Tooling and Automation Updates

• Include: Website, GitHub, Member Tools Improvements, etc.

[Inigo Barreira]

Ben,

 

I´d add another topic after section 4 and before 5, called “Membership applications”. It could be handled on section 5 about Discussion topics, but maybe it´s clearer to have a separate bullet.

 

Regards

 

De: 'Ben Wilson' via Infrastructure (CA/B Forum) <infrast...@groups.cabforum.org>
Enviado el: lunes, 21 de abril de 2025 19:55
Para: infrast...@groups.cabforum.org
Asunto: [Infrastructure] Template(s) for Meeting Minutes

 

All, Based on an AI analysis of about 10 of our more recent CABF meetings, here is a draft template for meeting minutes.    We can convert this to markdown and save it to the wiki or GitHub after we have discussed it further. Let's discuss

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[Ben Wilson]

Great suggestion. 

Thanks!

Ben

To view this discussion visit https://groups.google.com/a/groups.cabforum.org/d/msgid/infrastructure/DM4PR17MB6160A89D14DFB493CA273C5581842%40DM4PR17MB6160.namprd17.prod.outlook.com.

[Tony Rutkowski]

Any further updates on the EU CRA deliverable on browser security and CABF's engagement?  The EC has tasked with ETSI TC CYBER being responsible for the deliverable.  ETSI has pointed out that the subject matter primarily falls into the realm of CABF and its members, and that it is essential they engage in the work.  Failure to do so arguably may result in sub-optimal results. 🙂

Ref. attached CRA, page 71 line item Class I, 2 Standalone and embedded browsers.

best,
tony r

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Subject: [External] Re: [Infrastructure] Template(s) for Meeting Minutes

 

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[Ben Wilson]

Hi Tony,

I attended the meeting when the Work Item was approved, but I haven't heard anything since, and the meeting schedule for TC Cyber was a little confusing, and I wasn't sure what other meetings to attend. Someone should take the lead, and there should be discussions, but I don't have the bandwidth.

Ben

To view this discussion visit https://groups.google.com/a/groups.cabforum.org/d/msgid/infrastructure/BYAPR01MB3765DBEC60FC2ADB2B6E82A7E1842%40BYAPR01MB3765.prod.exchangelabs.com.

[Tony Rutkowski]

Hi Ben,

Understand the confusion.  There is significant organization and acronym overload.  The work is ensuing in an ETSI subgroup known as CYBERUSR.  The site portal is at https://portal.etsi.org/tb.aspx?tbid=919&SubTB=919#/

The specific work item is designated DEN/CYBER-EUS-006 at  https://portal.etsi.org/webapp/WorkProgram/Report_WorkItem.asp?WKI_ID=74408  The division of the work between "stand alone browsers" and "embedded browsers" is about to be glued together again.  Note the supporting organisations. and a presently uncertain rapporteur.  The ETSI staff support person is Laure Pourcin.

Let me know if anyone needs anything.

best,
tony

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From: 'Ben Wilson' via Infrastructure (CA/B Forum) <infrast...@groups.cabforum.org>

Sent: Friday, April 25, 2025 11:00 AM
To: infrast...@groups.cabforum.org <infrast...@groups.cabforum.org>
Subject: Re: [External] Re: [Infrastructure] Template(s) for Meeting Minutes

 

Hi Tony,

I attended the meeting when the Work Item was approved, but I haven't heard anything since, and the meeting schedule for TC Cyber was a little confusing, and I wasn't sure what other meetings to attend. Someone should take the lead, and there should be discussions, but I don't have the bandwidth.

Ben

On Fri, Apr 25, 2025 at 8:45 AM 'Tony Rutkowski' via Infrastructure (CA/B Forum) <infrast...@groups.cabforum.org> wrote:

Any further updates on the EU CRA deliverable on browser security and CABF's engagement?  The EC has tasked with ETSI TC CYBER being responsible for the deliverable.  ETSI has pointed out that the subject matter primarily falls into the realm of CABF and its members, and that it is essential they engage in the work.  Failure to do so arguably may result in sub-optimal results. 🙂

Ref. attached CRA, page 71 line item Class I, 2 Standalone and embedded browsers.

best,
tony r

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This message and attachments may contain confidential information. If it appears that this message was sent to you by mistake, any retention, dissemination, distribution or copying of this message and attachments is strictly prohibited. Please notify the sender immediately and permanently delete the message and any attachments.

[Ben Wilson]

Thanks, Tony - I've just forwarded you contact information for Sylvestre Ledru, Mozilla's point-of-contact on this matter.

Thanks again,

Ben

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