SCAN

62 views
Skip to first unread message

Michael A. Ivie

unread,
Oct 29, 2025, 2:42:30 PM (8 days ago) Oct 29
to ec...@ecnweb.org
Are there connection problems with SCAN?  I can't seem to get any
response from the site?  Is it just me, or is it a general problem?

Thanks,

Mike

--
__________________________________________________

Michael A. Ivie, Ph.D., F.R.E.S.

NOTE: two addresses with different Zip Codes depending on carriers

US Post Office Address:
Montana Entomology Collection
Marsh Labs, Room 50
PO Box 173145
Montana State University
Bozeman, MT 59717
USA

UPS, FedEx, DHL Address:
Montana Entomology Collection
Marsh Labs, Room 50
1911 West Lincoln Street
Montana State University
Bozeman, MT 59718
USA


(406) 994-4610 (voice)
(406) 994-6029 (FAX)
mi...@montana.edu

Andrew Johnston

unread,
Oct 29, 2025, 3:32:21 PM (8 days ago) Oct 29
to EC...@ecnweb.org
Hi Mike,

The SCAN portal is down and has been for some time. From my very limited understanding, I think there is no current plan (or funding) to bring it back online. Most (or at least many) SCAN datasets are published to GBIF which is where you probably have to pull data from. Collections that were live-managed in SCAN were almost entirely shifted to ecdysis.org

You might reach out to Neil or Erika from BON-Earth for more information on SCAN: https://www.bon-earth.org/about-us

Best,
Andrew

--
Entomological Collections Network Listserv
ecnweb.org
To unsubscribe from this group and stop receiving emails from it, send an email to ECN-L+un...@ecnweb.org.



--
M. Andrew Johnston, Ph.D. (he/him)
Clinical Assistant Professor & Insect Diagnostician
Entomology Department, Purdue University
Vice President | Entomological Collections Network

E.M. TuckerLab

unread,
Oct 29, 2025, 4:22:16 PM (8 days ago) Oct 29
to EC...@ecnweb.org
Hi Mike et al., 
Andrew is correct. Unfortunately, SCAN ran out of funding and is permanently retired. 
If your data on SCAN was connected to GBIF, it should all be accessible on GBIF. 

For anyone needing live collection management now that SCAN is gone, it's recommended to use Ecdysis as Andrew brought up. It has very similar functions to SCAN (both symbiota platforms) and should be an easy transition. 

For anyone who hadn't backed up their data recently, there was a final all collections data backup before SCAN went offline. However, data from this backup has been difficult to extract in a useful format without the portal interface. A couple people are working on trying to resolve this extraction issue, but I'm not sure how long it will take. 

Best, 
Erika


----------
Erika Tucker, PhD (she/her/hers)
Milwaukee Public Museum (MPM) | Community Engagement Projects Manager 
Biodiversity Outreach Network (BON) | Associate Director
Entomologist & Museum Collection Specialist

Check it out! 
   Bug.News (blog) 
   BON Entomological Resources (supplies, DIY, etc.)
   BugFlow (digitization workflows)
   GloBI How-To (help page)
   Bug Jewelry (made with real bugs)
 


Douglas Yanega

unread,
Oct 29, 2025, 5:50:05 PM (8 days ago) Oct 29
to EC...@ecnweb.org
On 10/29/25 12:32 PM, Andrew Johnston wrote:
Hi Mike,

The SCAN portal is down and has been for some time. From my very limited understanding, I think there is no current plan (or funding) to bring it back online. Most (or at least many) SCAN datasets are published to GBIF which is where you probably have to pull data from. 

For various reasons, including institutional coverage, I generally don't use GBIF for specimen records, at least not as a first choice. I typically use iDigBio first, GBIF second.

https://portal.idigbio.org/portal/search

The #1 reason: for nearly any taxon of interest, you will find generally (but not always) find more records in iDigBio, from a few more institutions (e.g., specimens from the INHS, TAMU, and UCRC show up in IDB but not GBIF). Where GBIF has an edge is picking up literature records, but these can often be redundant (when the specimens cited are already databased).

The #2 reason: GBIF's "backbone taxonomy" is not well-curated, meaning names are often attributed to the wrong authors, dates, families, even the wrong phylum, or misspelled. The record for the genus Pinarolaema in GBIF says it's in the Coleoptera (https://www.gbif.org/species/4574383), but the record in iDigBio shows that it's actually a bird (https://portal.idigbio.org/portal/records/65f130d1-da6a-4ecf-8f8a-8bb9fd1a5f2c). Note that some of GBIF's bad data spills over into iDigBio (compare the "original" versus "interpreted" fields in the iDigBio record).

That aside, the loss of SCAN is another signal (as if we needed more) that our (inter)national data infrastructure is splintered and fragile. The future of so many resources looks shakier and shakier - look at what's happening to BHL, and imagine the same fate affecting ITIS, iDigBio, CoL, ToL, and so forth. So many of these depend on US government funding at some level, even if not directly or in entirety, and ANY funding originating in the US is jeopardized for the foreseeable future. Federal institutions and agencies like the Smithsonian and USDA are being shut down, and their websites are being used to promote partisan propaganda (e.g., the Bee Lab website at Utah State now says "Due to the Radical Left Democrat shutdown, this government website will not be updated during the funding lapse. President Trump has made it clear he wants to keep the government open and support those who feed, fuel, and clothe the American people."). This is a bad time to be trying to do science in the US.

Peace,

-- 
Doug Yanega      Dept. of Entomology       Entomology Research Museum
Univ. of California, Riverside, CA 92521-0314  voicemail:951-827-8704
FaceBook: Doug Yanega (disclaimer: opinions are mine, not UCR's)
             https://faculty.ucr.edu/~heraty/yanega.html
  "There are some enterprises in which a careful disorderliness
        is the true method" - Herman Melville, Moby Dick, Chap. 82

Tommy McElrath

unread,
Oct 29, 2025, 6:27:22 PM (8 days ago) Oct 29
to EC...@ecnweb.org
Quick correction: all INHS records are regularly sent to GBIF, and will show up there. We should have a refresh this week. We stopped sending records to SCAN for all the reasons already mentioned. Also iDigBio is govt. funded and may lose its funding as well, but we are sending records there as well. 

--
TOMMY MCELRATH
Insect Collection Manager

Illinois Natural History Survey
Prairie Research Institute
University of Illinois at Urbana-Champaign
Natural Resources Bldg.
615 E. Peabody Dr. | MC 650
Champaign, IL 61820
217-300-5938t...@illinois.edu
insect.inhs.illinois.edu
 
facebook    instagram     



Under the Illinois Freedom of Information Act any written communication to or from university employees regarding university business is a public record and may be subject to public disclosure. 

Michael A. Ivie

unread,
Oct 29, 2025, 7:15:43 PM (8 days ago) Oct 29
to EC...@ecnweb.org

In case anyone needs more to be depressed about, ITIS is fully US Government funded, and there is a rumor it is going away soon.  GBIF has the US Government as one of its primary member funders through NSF, which is losing its Biology Directorate.  The end is near!

Mike

On 10/29/2025 3:50 PM, Douglas Yanega wrote:

**External Sender**

--

Ann Dunn

unread,
Oct 29, 2025, 8:42:21 PM (8 days ago) Oct 29
to EC...@ecnweb.org
iDigBio is putting its literal last gasp of NSF funding into making a chatbot now, just fyi.

-Ann
Reply all
Reply to author
Forward
0 new messages