EarthScope Consortium - Program Manager
Kristine Zentmeyer
EarthScope Consortium
Program Manager
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Job Title: Program Manager
Reports to: VP, Instrumentation
Employment/FLSA Status: Full-Time/Exempt
Remote Eligible: Yes, National, United States
Travel Requirements: Up to 30%
Salary Range: $137,000 - $168,000 (depending on experience, skills, and qualifications relative to the job requirements)
Benefits and Perks:
- Comprehensive Medical Plan Covering Medical, Dental, Vision
- Short Term and Long-Term Disability Coverage
- 403(b) Plan with Company Match
- Life Insurance
- PTO, Paid Holidays
Position Summary
The Program Manager manages one or more, complex multi-year programs of intermediate ($.5M – $2.5M est. value) financial impact (Planning, Controlling, Executing, Reporting, and Closing) from when an award is granted to project/program close-out, and represents the organization as the primary contact for this program and associated projects. The Program Manager accepts wide responsibility for organizational planning and coordination with other programs, projects, and departments. This position leads tasks that involve a moderate degree of strategic decision making and coordination with internal and external stakeholders and risk management. The Program Manager seeks and negotiates for resources from the functional management chain to fulfill programmatic needs within the project/program scope, schedule, and budget. The incumbent collaborates with senior managers to develop strategic goals. Achievement of objectives requires the ability to collaborate with and influence others both internal and external stakeholders. In addition to program management skills, the Program Manager has broad, advanced scientific/technical expertise in their program areas.
Details of Responsibilities
General Essential Job Duties:
- Provides technical guidance to the development and evolution of EarthScope programs.
- Oversees Programs and associated projects with accepted project management practices to manage Scope, Schedule, Cost, and Risk with appropriate change controls.
- Follows advice from and provides input to the appropriate advisory committees with oversight over pertinent programs.
- Follows guidance from and interacts with the EarthScope Senior Managers to ensure effective and efficient collaboration between their program responsibilities and other EarthScope programs. May report to a Senior Program Manager.
- As directed and where appropriate, interacts with international organizations and like-minded programs to build collaboration and coordination on objectives of mutual interest.
- In coordination with and with approval of Senior Management, seeks external funding for program support, sustainment, and advancement.
- Prepares the annual and multi-year program plans and budgets as well as Supplemental Funding requests, as appropriate.
- Responsible for program property and equipment to ensure proper use, care, and storage.
- Prepares periodic status reports, as requested.
- Coordinates the acquisition of equipment, materials, and supplies needed to support their program.
- Reviews and approves invoices for payment in accordance with EarthScope policies.
- Encourages technology development to improve the technological resources available to their program.
- Serves as the EarthScope Technical Representative overseeing contracts and subawards, as appropriate.
- Provides input on programmatic policies, procedures, instruction manuals, and field training materials pertinent to projects managed.
- Represents EarthScope and their program, as appropriate and relevant, with external stakeholders.
- Ensures project/program capabilities meet the availability, quantity, and quality required to meet community research needs.
- Organizes program representation at national and international meetings, as appropriate.
- Other duties may be assigned as necessary for the successful operation of the business.
Leadership and Supervisory Responsibilities:
- Directs and sets priorities for a team of technical and project management staff, which may require supervision of staff.
- Negotiates resources required for programmatic priorities with appropriate functional managers.
- Seeks out direction when needed from the Vice President or senior managers and is expected to independently identify and resolve most issues.
- Actively participates in matters of operational impact to the programs/projects managed, as appropriate.
- Accepts modest risks with consultation from other experts, the VP, and Senior Management.
- Communicates clearly and effectively with other team members to ensure tasks are completed on time and with best practices.
Qualifications
Minimum Education & Experience Requirements:
- Advanced degree or equivalent professional experience in science, engineering, or other related fields.
- At least eight (8) years of professional experience in managerial and technical positions.
- Demonstrated geophysical field, instrumentation, and scientific or technical applications experience.
Preferred Skills:
- At least six (6) years of experience in technical or engineering Project/Program management.
- Project Management Professional (PMP) certification or professional education in Project management
Assignment-specific Position Summary
Positions in Instrumentation Services will include job specific addenda that specify and clarify Functional, Programmatic, and any Additional responsibilities that are pertinent to that position. This is in addition to the general Position Description requirements associated with the job title.
Assignment-specific Essential Duties:
Functional Responsibilities:
- Reports to and is supervised by the VP, Instrumentation
- Represents the Global Networks Program at Instrumentation monthly management resource allocations meetings.
- Provides input to hiring managers and supports the resource hiring process - as appropriate to this program.
Programmatic Responsibilities:
- Provides Program Management to the combined GAGE, SAGE, and NGF Global Network Programs
- Provides technical oversight and coordination within EarthScope and with external sponsor and stakeholders for all sensors and systems that comprise the Global Network program
- Responsible for all aspects of scope, schedule, and budget management for assigned programs.
- Leads GAGE, SAGE, and NGF Global Network Programs, including:
o SAGE EAR Global Seismological Network (GSN) Program
o GAGE NASA Global GNSS Network (GGN) Program
o NGF EAR Global Seismological Network (GSN) Program
- Coordinates with VP, Instrumentation for all tasking
- Prioritizes, requests, and reviews resources needed to support the GAGE, SAGE, and NGF Global Network Program
- Acts as the primary Point of Contact related to Global Networks to the NIAC and the GSNAC
- Acts as the liaison with the USGS and ASL for coordinated management and operation of the IU and IC components of the GSN
Additional responsibilities:
- Coordinating with all Instrumentation Services departments across all EarthScope programs
- Other duties as requested by program managers and approved by functional managers.
Knowledge, Skills, & Abilities:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability for the position:
- Demonstrated proficiency with technical components and operational systems within program area.
- Competence with project management tools, software, methodologies, and best practices.
- Ability to develop and revise budgets and track expenses on monthly, quarterly, and annual periods.
- Knowledge of the academic research community.
- Ability to communicate effectively with scientists, technical staff, and the general public.
- Determined, self-motivated, logical, and energetic with a keen interest in learning.
- Capable of working independently with little supervision.
- Willingness to travel extensively, both nationally and internationally, to visit field projects and participate in meetings and conferences.
- Excellent writing and presentation skills.
Other Requirements:
- Appropriate availability consistent with EarthScope established practices and norms; hours may exceed 40 hours per week, particularly when traveling.
Environment
Physical Setting and Requirements:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
- Occasionally required to stand.
- Occasionally required to walk.
- Occasionally required to climb, balance, bend, stoop, kneel or crawl.
- Occasionally may work near moving mechanical parts.
- Occasionally and during field work, conditions may involve high elevation, extreme cold, extreme heat, humidity, noise, hazards, and vibration.
- Must occasionally lift and/or move more than 25 pounds.
- Frequently required to sit.
- Frequently required to use hand and finger dexterity.
- Frequently required to talk and/or hear.
- While performing the duties of this job, the noise level in the work environment is usually quiet.
- Additional remarks regarding work environment: General home office environment but occasionally participate in field work or meeting travel.
Acknowledgment
This job description is designed to provide a general overview of the requirements of the job and does not entail a comprehensive listing of all activities, duties or responsibilities that will be required. The EarthScope Consortium reserves the right to add to, remove or modify this job description at any time. This includes the right to assign or reassign duties and responsibilities as needed. The EarthScope Consortium also reserves the right to release or eliminate this position at any time.
Equal Opportunity
It is the policy of EarthScope Consortium not to discriminate against any applicant for employment, or any employee based on the criteria outlined in Title VI and Title VII of the Civil Rights Act of 1964.
Reasonable accommodation may be requested to enable individuals with disabilities to perform the essential functions.
EarthScope’s Mission: EarthScope Consortium is a consortium dedicated to supporting transformative global geophysical research and education.
To Apply: Applicants may apply by going to the EarthScope Consortium Career Center: https://www.earthscope.org/careers/
Applicants MUST be authorized to work permanently in the United States.
EarthScope Consortium participates in E-Verify.
It is the policy of EarthScope Consortium not to discriminate against any applicant for employment, or any employee based on the criteria outlined in Title VI and Title VII of the Civil Rights Act of 1964.
Recruiter | Generalist II
EarthScope Consortium
