EarthScope Consortium - Temporary Operations Support Clerk
Kristine Zentmeyer
Application Limit: This posting will close after the first 100 qualified applications have been received.
Work Authorization: EarthScope Consortium Inc. is not able to sponsor employment visas for this position.
Work Location Eligibility: Applicants must be authorized to work and physically reside within the 50 United States. EarthScope is only able to employ individuals working within these states.
Job Title: Temporary Operations Support Clerk
Reports to: Engineering Manager III, Facilities Operations
Employment/FLSA Status: Full-Time/Non-exempt
On-Site Monday-Friday: Randolph Rd SE, Albuquerque, NM 87106
Travel Requirements: 10%
Salary Range: $20.90 - $25.88 (depending on experience, skills, and qualifications relative to the job requirements)
Benefits:
- 403(b) Plan with Company Match
Position Summary
The Operations Support Clerk supports the Instrumentation Services (IS) Facilities Operations Manager in maintaining safe, organized, and efficient day-to-day operations at an IS EarthScope facility. This position serves as the on-site point of contact for monitoring building access and tracking vendors and service providers. The Operations Support Clerk supports the coordination and execution of a range of maintenance, safety, and equipment management tasks across the site. Duties include maintaining equipment and supply inventories, recordkeeping, updating documentation and checklists, and helping ensure the facility remains organized and in line with established procedures
Details of Responsibilities
General Essential Job Duties:
- Monitor and track building access, including verifying identification and authorization for vendors.
- Assist with monitoring facility work orders and service requests, in coordination with the IS Facilities Operations Manager; track progress and follow up as needed.
- Assist with conducting routine inspections of shared equipment, tools, and facility infrastructure using established checklists; document and address findings.
- Assist with maintaining and updating the chemical inventory, including expiration checks, disposal coordination, and quarterly Safety Data Sheet (SDS) reviews, as required.
- Assist with identifying and reporting safety hazards or maintenance issues during regular facility walkthroughs, including emergency access, fire extinguishers, and first aid readiness.
- Support facility infrastructure upgrades by coordinating service providers.
- Assist with maintaining accurate inventory of general-use equipment, shared tools, and equipment in designated storage areas.
- Assist with proper disposal or recycling of obsolete, damaged, or excess equipment and materials, in coordination with the appropriate EarthScope group or protocol.
- Help maintain cleanliness, organization, and order throughout the facility, including common areas and storage rooms.
- Assist with the development and maintenance of visual aids for space planning, workspace organization, and safety guidance.
- Maintain and organize the facility’s digital resource space (e.g., Confluence), ensuring accessibility of procedures, checklists, and inventory records.
- Ensure version control and timely updates of Standard Operating Procedures (SOPs) and other facility documentation.
- Assist the IS Facilities Operations Manager with preparing and updating Emergency Response Plans, and support planning for audits, safety drills, inspections, and documentation of facility needs.
- Relay updates and information between the IS Facilities Operations Manager, program managers, and department team members as directed.
- Assists with arrangement of services and/or supplies procurement through external vendors, service providers, and community members
- Other duties may be assigned as necessary for the successful operation of the business.
Leadership and Supervisory Responsibilities:
- This position does not have supervisory responsibility.
- Interact effectively and efficiently with EarthScope staff, community and partnering organizations.
- Foster a professional culture through the use of strong interpersonal skills, verbal, and written communications.
- Communicate clearly and effectively with other team members to ensure tasks are completed on time and with best practices.
Qualifications
Minimum Education & Experience Requirements:
- High school diploma, GED or equivalent.
- Ability to learn and follow facility access control, visitor/vendor logging, and basic safety procedures.
- Familiarity with inventory systems and best practices.
- Working knowledge of Microsoft Excel and Microsoft Word.
Preferred Skills:
- Experience in office support and customer service
- Experience with digital documentation systems is preferred (e.g., Confluence, Jira, SharePoint)
Knowledge, Skills, & Abilities:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability for the position:
- Ability to read and interpret facility documents such as work orders, safety checklists, maintenance instructions, SOPs, and emergency response plans.
- Ability to maintain accurate records for inspections, equipment inventory, chemical tracking, and document version control.
- Strong organizational skills and attention to detail in managing shared workspaces, storage areas, and digital resources.
- Ability to identify hazards or maintenance needs during walkthroughs and take appropriate action in coordination with the IS Facilities Operations Manager.
- Familiarity with occupational safety standards and emergency preparedness practices, including support for drills and audit readiness.
- Ability to interpret and apply updates to facility procedures, SOPs, and visual planning tools, contributing to process improvement and clarity.
- Strong interpersonal and communication skills; able to work independently and as part of a team under the direction of the IS Facilities Operations Manager.
Other Requirements:
- Appropriate availability consistent with established practices and norms; hours may exceed 40 hours per week, particularly when traveling.
Environment
Physical Setting and Requirements:
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
- Frequently required to stand
- Frequently required to walk
- Frequently required to sit
- Frequently required to utilize hand and finger dexterity
- Frequently required to talk or hear
- Occasionally required to climb, balance, bend, stoop, kneel or crawl
- Occasionally work near moving mechanical parts
- Occasionally work in high, precarious places
- Occasionally work around fumes, airborne particles, or toxic chemicals
- Occasionally exposure to outside weather conditions
- Occasionally exposure to extreme heat or cold (non-weather)
- While performing the duties of this job, the noise level in the work environment is quiet to moderate.
- The employee must occasionally lift and /or move more than 75 pounds.
- Specific vision abilities required by this job include: Close vision; Distance vision; Color vision; Peripheral vision; Depth perception and ability to adjust focus.
- Specialized equipment, machines, or vehicles used: Ability to use safe forklift operation and lifting methods and techniques.
Acknowledgment This job description is designed to provide a general overview of the requirements of the job and does not entail a comprehensive listing of all activities, duties or responsibilities that will be required. The EarthScope Consortium reserves the right to add to, remove or modify this job description at any time. This includes the right to assign or reassign duties and responsibilities as needed. The EarthScope Consortium also reserves the right to release or eliminate this position at any time.
Equal Opportunity
It is the policy of EarthScope Consortium not to discriminate against any applicant for employment, or any employee based on the criteria outlined in Title VI and Title VII of the Civil Rights Act of 1964.
Reasonable accommodation may be requested to enable individuals with disabilities to perform the
essential functions.
EarthScope’s Mission: EarthScope Consortium is a consortium dedicated to supporting transformative global geophysical research and education.
To Apply: Applicants may apply by going to the EarthScope Consortium Career Center: https://www.earthscope.org/careers/
Applicants MUST be authorized to work permanently in the United States.
EarthScope Consortium participates in E-Verify.
It is the policy of EarthScope Consortium not to discriminate against any applicant for employment, or any employee based on the criteria outlined in Title VI and Title VII of the Civil Rights Act of 1964.
Recruiter | Generalist II
EarthScope Consortium