Contracts Administrator II - EarthScope Consortium
Kristine Zentmeyer
EarthScope Consortium
Contracts Administrator
Please
read all the requirements listed below
*This application requires a cover letter along with a resume.
** This post will be taken down once we have received the first 100 qualified applications.
*** EarthScope Consortium Inc. is not able to sponsor applicants for work authorization within the United States.
Job Title: Contracts Administrator II
Reports to: Senior Contracts and Permit Manager
Employment/FLSA Status: Full-Time, Exempt
Remote Eligible: Yes, National United States
Travel Requirements: Up to 10%
Salary Range: $90,288 - $135,432 (depending on experience, skills, and qualifications relative to the job requirements)
Benefits and Perks:
- Comprehensive Medical Plan Covering Medical, Dental, Vision
- Short Term and Long-Term Disability Coverage
- 403(b) Plan with Company Match
- Life Insurance
- PTO, Paid Holidays
Position Summary
The Senior Contracts Administrator II maintains overall responsibility for the administration of all Consortium awards and contracts (contract vehicles). The incumbent develops and applies policies and procedures to ensure agency compliance with proposal submissions and contractual terms and conditions. In addition, the Administrator oversees the sub-award/subcontract process, and the administration of procurement contracts. This position works with the Sr. Contracts and Permitting Manager in the development of all contractual vehicles, coordinates activities with program staff and serves as the Authorized Organizational Representative (AOR) with funding agencies. This position necessitates a high degree of ethical conduct and trustworthiness, as it involves handling sensitive information and performing duties critical to the mission and reputation of EarthScope.
Details of Responsibilities
General Essential Job Duties:
- Coordinate the preparation and submission of proposals; support the proposal lead throughout the proposal process including preparing requirements-driven outline and proposal schedule, leading review of the proposal requirements and submitting the proposal to the respective funding agency.
- Maintain official electronic and hard copy (if applicable) files of all documentation for all proposals, awards and sub-agreements as well as independent contractor agreements.
- Upon notification of funding, attends a kickoff meeting with Project Lead and Project Cost Controller to review contractual terms and conditions as well as project deliverables.
- Oversee and coordinate the submission of amendments for existing awards/contracts.
- Maintain a schedule of contractual deliverables, notify Project Leads of upcoming deliverables, and oversee compliance with the contractual terms and conditions.
- Oversee and coordinate the closeout process of expiring awards/contracts with program staff and project cost controller
- Oversee the administration of the sub-awards/subcontract process to include preparation of new agreements and amendments, confers as necessary with Sr. Contracts & Permitting Manager in the development of these agreements.
- Oversee the Tracking of deliverables and monitor compliance with sub-agreement terms and conditions, coordinate deliverables with Project Leads.
- Oversee and coordinate the closeout process of expiring sub-agreements with program staff and project cost controller
- Serves as the Authorized Organizational Representative (AOR) with funding agencies including responding to requests for information.
- Other duties may be assigned as necessary for the successful operation of the business.
Specialized Essential Job Duties:
- Develop, implement, and maintain policies and procedures for proposal preparation and submission and award/contract administration.
- May interact with community members related to supported projects.
- Develop, implement, and maintain policies and procedures for sub-recipient monitoring
Leadership and Supervisory Responsibilities:
- This position does not have supervisory responsibility.
- Perform duties independently under minimal supervision.
- Interact effectively and efficiently with EarthScope staff, community and partnering organizations.
- Foster a professional culture through the use of strong interpersonal skills, verbal, and written communications.
- Communicate clearly and effectively with other team members to ensure tasks are completed on time and with best practices.
Salary Range $90,288 - $112,755
Minimum Education & Experience Requirements:
- Minimum requirement of bachelor’s degree in finance, Business Administration, or related area.
- Minimum of five (5) years’ experience in federal contracts administration
- Experience with Research.gov
- Comprehensive understanding of grants and contracts administration with experience in post-award administration.
- The individual must demonstrate
o Sound judgment and discretion in managing confidential and proprietary data
o Integrity in decision-making, adhering to both internal policies and external regulatory requirements
o Reliability and accountability in executing responsibilities that may impact public trust, institutional compliance or financial stewardship
o Commitment to ethical standards, particularly in contexts where conflicts of interest, data integrity or community engagement are at stake.
Qualifications Tier 2
Salary Range $112,755 - $135,432
Minimum Education & Experience Requirements:
- Minimum requirement of bachelor’s degree in finance, Business Administration, or related area.
- Minimum of seven (7) years’ experience in federal contracts administration
- Experience with Research.gov
- Comprehensive understanding of grants and contracts administration with experience in post-award administration.
- The individual must demonstrate
o Sound judgment and discretion in managing confidential and proprietary data
o Integrity in decision-making, adhering to both internal policies and external regulatory requirements
o Reliability and accountability in executing responsibilities that may impact public trust, institutional compliance or financial stewardship
o Commitment to ethical standards, particularly in contexts where conflicts of interest, data integrity or community engagement are at stake.
Preferred Skills:
- Working knowledge of basic contract law
Knowledge, Skills, & Abilities:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability for the position:
- Must be able to interpret complex grants and contracts information accurately
- Working knowledge of federal grant and award regulations.
- Demonstrated experience with development of budgets for federal awards.
- Strong written and verbal communication and negotiation skills.
- Excellent time management and organizational skills in order to meet deadlines in addition to working collaboratively with co-workers.
- Experience working in an environment that requires the ability to quickly re-prioritize objectives independently and effectively
- Excellent attention to detail.
- Ability to reason and define problems, collect data, establish facts, and draw valid conclusions.
- Ability to understand complex problems and to collaborate and explore alternative solutions.
- Ability to make decisions that have moderate impact on the job function and the organization.
- Ability to connect with a wide variety of landowner and government agency personalities.
- Experience using MS Office Suite, including Word, Excel and PowerPoint and google suite
- Ability to be discreet and maintain confidentiality of information and communications.
Other Requirements:
- Appropriate availability consistent with EarthScope established practices and norms; hours may exceed 40 hours per week, particularly when traveling.
Environment
Physical Setting and Requirements:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
- Occasionally required to stand.
- Occasionally required to walk.
- Frequently required to sit.
- Continually required to utilize hand and finger dexterity.
- Occasionally required to talk and/or hear.
- While performing the duties of this job, the noise level in the work environment is usually quiet.
- Occasionally required to lift and /or move more than 10 pounds.
- Specific vision abilities required by this job include close vision and ability to adjust focus.
Acknowledgment
This job description is designed to provide a general overview of the requirements of the job and does not entail a comprehensive listing of all activities, duties or responsibilities that will be required. The EarthScope Consortium reserves the right to add to, remove or modify this job description at any time. This includes the right to assign or reassign duties and responsibilities as needed. The EarthScope Consortium also reserves the right to release or eliminate this position at any time.
Equal Opportunity
It is the policy of EarthScope Consortium not to discriminate against any applicant for employment, or any employee based on the criteria outlined in Title VI and Title VII of the Civil Rights Act of 1964.
Reasonable accommodation may be requested to enable individuals with disabilities to perform the essential functions.
EarthScope’s Mission: EarthScope Consortium is a consortium dedicated to supporting transformative global geophysical research and education.
To Apply: Applicants may apply by going to the EarthScope Consortium Career Center: https://www.earthscope.org/careers/
Applicants MUST be authorized to work permanently in the United States.
EarthScope Consortium participates in E-Verify.
It is the policy of EarthScope Consortium not to discriminate against any applicant for employment, or any employee based on the criteria outlined in Title VI and Title VII of the Civil Rights Act of 1964.
Recruiter | Generalist II
EarthScope Consortium