Permitting Assistant Position - EarthScope Consortium
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Kristine Zentmeyer
Feb 7, 2025, 12:30:07 PM2/7/25
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EarthScope Consortium
Permitting Assistant
* This post will be taken down once we have received the first 100 qualified applications.
** EarthScope Consortium Inc. is not able to sponsor applicants for work authorization within the United States.
*** Please include a cover letter along with your resume or cv
Job Title: Permitting Assistant
Reports to: Senior Contracts and Permit Manager
Employment/FLSA Status: Full-Time/Non-exempt
Remote Eligible: Yes, National, United States
Travel Requirements: Up to 20%
Salary Range: $24.37-$35.37/hour (depending on experience, skills, and qualifications relative to the job requirements)
Benefits and Perks:
• Comprehensive Medical Plan Covering Medical, Dental, Vision
• Short Term and Long-Term Disability Coverage
• 403(b) Plan with Company Match
• Life Insurance
• PTO, Paid Holidays
Position Summary
The Permitting Assistant will support the permitting team and program managers with renewing NOTA permits. The incumbent works closely with the Senior Contracts and Permitting Manager and the NOTA Program Manager on permitting and landowner relations. The Permitting Assistant, Tier I is an ambassador who represents the organization’s values to scientists, private landowners, sponsors, private companies, public agencies, and other community members during the permitting process and is expected to strengthen relationships between these constituents and the organization.
Details of Responsibilities
General Essential Job Duties:
• Receives and processes permit applications; facilitating renewals with adequate lead time prior to expiration.
• Contact and work with landowners to renew expiring permits via various communication methods (e.g., email, telephone, field visits, etc.).
• Maintain, compile data, and organize permit and operational spreadsheets (e.g., fees, expiration dates, renewals, landowner information, etc.).
• Coordinate site access and secured location access and arrange site logistics.
• Process purchase requests and facilitate check requests with Administration staff.
• Light field work.
• Plans and travels, as necessary, to meet with landowners
• Other duties may be assigned as necessary for the successful operation of the business.
Specialized Essential Job Duties:
• Maintain liability insurance certificates.
• Perform essential customer relations duties to continue building goodwill between the organization and the landowner.
Leadership and Supervisory Responsibilities:
• This position does not have supervisory responsibility.
• Perform duties independently under direct supervision.
• Interacts effectively and efficiently with EarthScope staff, community and partnering organizations.
• Foster a professional culture through the use of strong interpersonal skills, verbal and written communications.
• Communicate clearly and effectively with other team members to ensure tasks are completed on time and with best practices.
Qualifications _Tier 1
Hourly Range - $24.37 - $29.79
Minimum Education & Experience Requirements:
• Associate degree in physical science, engineering, English, construction, or related field.
OR
• Two (2) years of administrative/permitting experience.
AND
• Experience using MS Office Suite, including Word, Excel and PowerPoint.
Qualifications Tier 2
Hourly Range - $29.79 - $35.37
Minimum Education & Experience Requirements:
• Associate’s degree in physical science, engineering, English, construction, or related field.
• One (1) year related administrative and/or permitting work experience.
OR
• Three (3) years of administrative/permitting experience.
AND
• Experience using MS Office Suite, including SharePoint, Word, Excel and PowerPoint.
Preferred Skills:
• Experience working with public entities or with permitting in the construction field.
• Experience with GIS and public record databases.
• Knowledge of Federal land use permitting applications
• Knowledge of SQL and database management.
Knowledge, Skills, & Abilities:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability for the position:
• Ability to demonstrate particular attention to detail and ability to proofread accurately.
• Ability to work under pressure with a high volume of data.
• Ability to meet deadlines and perform tasks in a fast-paced work environment.
• Displays a desire to learn and is coachable; takes feedback well from a variety of sources.
• Ability to move projects forward in a timely and effective manner.
• Strong written and oral communication skills (Ability to communicate using legal terminology is a plus).
• Initiative, organizational, and self-prioritization skills.
• Strong customer service skills, can-do attitude.
• Able to convey appropriate information effectively.
• Ability to adjust quickly to varying priorities and maintain a positive attitude during change.
• Supports a culture of accountability, ownership, and honesty.
• Ability to understand moderately complex problems and to collaborate and explore alternative solutions.
• Must have strong organizational skills
• Ability to make lower-level decisions that have a limited impact on the organization in general (Tier 2-only).
• Ability to connect with a wide variety of landowner and government agency personalities.
• Ability to explain NOTA’s mission and technical concepts to landowners with multiple levels of technical and scientific understanding.
Other Requirements:
• Appropriate availability consistent with EarthScope established practices and norms; hours may exceed 40 hours per week, particularly when traveling.
• A valid driver’s license is required.
• Travel up to 20% within the U.S.
Environment
Physical Setting and Requirements:
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
• Frequently required to stand
• Frequently required to walk
• Frequently required to sit
• Continually required to utilize hand and finger dexterity
• Occasionally required to climb, balance, bend, stoop, kneel or crawl
• Continually required to talk or hear
• Occasionally work near moving mechanical parts
• Field work conditions may involve high elevation, extreme cold, extreme heat, humidity, noise, hazards, and vibration.
• Occasionally exposure to extreme heat or cold (non-weather)
• The employee may occasionally lift and/or move up to 75 pounds over uneven terrain and long distances (up to 5 miles).
• Specific vision abilities required by this job include close vision; distance vision, depth perception and ability to adjust focus
• Specialized equipment, machines, or vehicles used: Domestic travel in remote or extreme environments by off-road vehicle, helicopter, fixed wing, or other specialty vehicles.
EarthScope’s Mission: EarthScope Consortium is a consortium dedicated to supporting transformative global geophysical research and education.
To Apply: Applicants may apply by going to the EarthScope Consortium Career Center: https://www.earthscope.org/careers/
Applicants MUST be authorized to work permanently in the United States.
EarthScope Consortium participates in E-Verify.
It is the policy of EarthScope Consortium not to discriminate against any applicant for employment, or any employee based on the criteria outlined in Title VI and Title VII of the Civil Rights Act of 1964.
Permitting Assistant
* This post will be taken down once we have received the first 100 qualified applications.
** EarthScope Consortium Inc. is not able to sponsor applicants for work authorization within the United States.
*** Please include a cover letter along with your resume or cv
Job Title: Permitting Assistant
Reports to: Senior Contracts and Permit Manager
Employment/FLSA Status: Full-Time/Non-exempt
Remote Eligible: Yes, National, United States
Travel Requirements: Up to 20%
Salary Range: $24.37-$35.37/hour (depending on experience, skills, and qualifications relative to the job requirements)
Benefits and Perks:
• Comprehensive Medical Plan Covering Medical, Dental, Vision
• Short Term and Long-Term Disability Coverage
• 403(b) Plan with Company Match
• Life Insurance
• PTO, Paid Holidays
Position Summary
The Permitting Assistant will support the permitting team and program managers with renewing NOTA permits. The incumbent works closely with the Senior Contracts and Permitting Manager and the NOTA Program Manager on permitting and landowner relations. The Permitting Assistant, Tier I is an ambassador who represents the organization’s values to scientists, private landowners, sponsors, private companies, public agencies, and other community members during the permitting process and is expected to strengthen relationships between these constituents and the organization.
Details of Responsibilities
General Essential Job Duties:
• Receives and processes permit applications; facilitating renewals with adequate lead time prior to expiration.
• Contact and work with landowners to renew expiring permits via various communication methods (e.g., email, telephone, field visits, etc.).
• Maintain, compile data, and organize permit and operational spreadsheets (e.g., fees, expiration dates, renewals, landowner information, etc.).
• Coordinate site access and secured location access and arrange site logistics.
• Process purchase requests and facilitate check requests with Administration staff.
• Light field work.
• Plans and travels, as necessary, to meet with landowners
• Other duties may be assigned as necessary for the successful operation of the business.
Specialized Essential Job Duties:
• Maintain liability insurance certificates.
• Perform essential customer relations duties to continue building goodwill between the organization and the landowner.
Leadership and Supervisory Responsibilities:
• This position does not have supervisory responsibility.
• Perform duties independently under direct supervision.
• Interacts effectively and efficiently with EarthScope staff, community and partnering organizations.
• Foster a professional culture through the use of strong interpersonal skills, verbal and written communications.
• Communicate clearly and effectively with other team members to ensure tasks are completed on time and with best practices.
Qualifications _Tier 1
Hourly Range - $24.37 - $29.79
Minimum Education & Experience Requirements:
• Associate degree in physical science, engineering, English, construction, or related field.
OR
• Two (2) years of administrative/permitting experience.
AND
• Experience using MS Office Suite, including Word, Excel and PowerPoint.
Qualifications Tier 2
Hourly Range - $29.79 - $35.37
Minimum Education & Experience Requirements:
• Associate’s degree in physical science, engineering, English, construction, or related field.
• One (1) year related administrative and/or permitting work experience.
OR
• Three (3) years of administrative/permitting experience.
AND
• Experience using MS Office Suite, including SharePoint, Word, Excel and PowerPoint.
Preferred Skills:
• Experience working with public entities or with permitting in the construction field.
• Experience with GIS and public record databases.
• Knowledge of Federal land use permitting applications
• Knowledge of SQL and database management.
Knowledge, Skills, & Abilities:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability for the position:
• Ability to demonstrate particular attention to detail and ability to proofread accurately.
• Ability to work under pressure with a high volume of data.
• Ability to meet deadlines and perform tasks in a fast-paced work environment.
• Displays a desire to learn and is coachable; takes feedback well from a variety of sources.
• Ability to move projects forward in a timely and effective manner.
• Strong written and oral communication skills (Ability to communicate using legal terminology is a plus).
• Initiative, organizational, and self-prioritization skills.
• Strong customer service skills, can-do attitude.
• Able to convey appropriate information effectively.
• Ability to adjust quickly to varying priorities and maintain a positive attitude during change.
• Supports a culture of accountability, ownership, and honesty.
• Ability to understand moderately complex problems and to collaborate and explore alternative solutions.
• Must have strong organizational skills
• Ability to make lower-level decisions that have a limited impact on the organization in general (Tier 2-only).
• Ability to connect with a wide variety of landowner and government agency personalities.
• Ability to explain NOTA’s mission and technical concepts to landowners with multiple levels of technical and scientific understanding.
Other Requirements:
• Appropriate availability consistent with EarthScope established practices and norms; hours may exceed 40 hours per week, particularly when traveling.
• A valid driver’s license is required.
• Travel up to 20% within the U.S.
Environment
Physical Setting and Requirements:
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
• Frequently required to stand
• Frequently required to walk
• Frequently required to sit
• Continually required to utilize hand and finger dexterity
• Occasionally required to climb, balance, bend, stoop, kneel or crawl
• Continually required to talk or hear
• Occasionally work near moving mechanical parts
• Field work conditions may involve high elevation, extreme cold, extreme heat, humidity, noise, hazards, and vibration.
• Occasionally exposure to extreme heat or cold (non-weather)
• The employee may occasionally lift and/or move up to 75 pounds over uneven terrain and long distances (up to 5 miles).
• Specific vision abilities required by this job include close vision; distance vision, depth perception and ability to adjust focus
• Specialized equipment, machines, or vehicles used: Domestic travel in remote or extreme environments by off-road vehicle, helicopter, fixed wing, or other specialty vehicles.
EarthScope’s Mission: EarthScope Consortium is a consortium dedicated to supporting transformative global geophysical research and education.
To Apply: Applicants may apply by going to the EarthScope Consortium Career Center: https://www.earthscope.org/careers/
Applicants MUST be authorized to work permanently in the United States.
EarthScope Consortium participates in E-Verify.
It is the policy of EarthScope Consortium not to discriminate against any applicant for employment, or any employee based on the criteria outlined in Title VI and Title VII of the Civil Rights Act of 1964.
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