EarthScope Consortium - Warehouse Manager I - San Diego, CA
Kristine Zentmeyer
EarthScope Consortium - Warehouse Manager I - San Diego, CA
Please read all the requirements listed below.
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*** EarthScope Consortium Inc. is not able to sponsor applicants for work authorization within the United States.
**** If you apply with INDEED, it will not allow you to attach your Cover Letter. You can email your cover letter document to emplo...@earthscope.org after you have completed the application
Job Title: Warehouse Manager I
Reports to: Engineering Manager III, Facilities Operations
Employment/FLSA Status: Full-Time/Exempt
Remote Eligible: No, San Diego, CA, United States
Travel Requirements: Up to 20%
Salary Range: $74,000 - $90,000 (depending on experience, skills, and qualifications relative to the job requirements)
Benefits and Perks:
- Comprehensive Medical Plan Covering Medical, Dental, Vision
- Short Term and Long-Term Disability Coverage
- 403(b) Plan with Company Match
- Life Insurance
- PTO, Paid Holidays
Position Summary
The Warehouse Manager I is responsible for planning, organizing, and implementing safe and effective operations of the assigned EarthScope warehouse, including coordination of preventative and corrective maintenance of the facility executing shipping and receiving and inventory management. The Warehouse Manager I, is accountable for all Government property, company-owned property and EarthScope Instrumentation, engagement, and administrative inventory on behalf of EarthScope Consortium, Inc.
Details of Responsibilities
General Essential Job Duties:
- Responsibility for formal accounting and managing government property.
- Coordinates with the Facilities Manager for developing reports for government sponsors in specific format with regards to changes in property, disposition requests, etc., as required by policy and OMB standards, for review.
- Conducts annual inventory of property in coordination with all EarthScope facilities and assists in reconciliation with accounting personnel.
- Arrange transport for all shipments from the assigned facility.
- Track and confirm delivery of all outgoing and incoming shipments.
- Ensure all incoming equipment is received, inspected and stored properly including EarthScope barcoding and entry into the property database, as appropriate.
- Maintain and monitor accuracy of inventory database.
- Assist technicians and engineers in equipment preparation including coordination of packaging and staging for experiment shipments and for shipments of network operations supplies.
- Operate warehouse equipment safely
- Develops, updates and maintains standard operating procedures for warehouse operations, shipment processing and compliance activities
- Maintain OSHA compliance in warehouse operations through required safety supplies, regular documented inspections and adherence to established safety protocols
- Responsible for maintenance of warehouse, security, and general housekeeping.
- Other duties may be assigned as necessary for the successful operation of the business.
Leadership and Supervisory Responsibilities:
- May supervise Warehouse Coordinators.
- May supervise part-time student workforce team to assist in warehouse operations and shipping/receiving tasks.
- Interact effectively and efficiently with staff, community, and partnering organizations in support of Instrumentation and other activities.
- Work with external vendors and community members to arrange services and/or procure supplies.
- Foster a professional culture through the use of strong interpersonal skills, verbal and written communications.
- Communicate clearly and effectively with other team members to ensure tasks are completed on time and with best practices.
- Collaborate with all team members to ensure the warehouse facility and all related activities are properly coordinated and completed.
Qualifications
Minimum Education & Experience Requirements:
- High school diploma, GED or equivalent.
- At least six (6) years of experience in warehouse and inventory management including staff supervision
- Experience in tracking and reporting government and company property.
- Mastery of inventory tools and their implementation.
- One or more of the following certifications:
o Hazardous materials,
o IATA/Lithium battery handling
o OSHA
o Lift Truck Operator
Preferred Skills:
- Bachelor’s degree or equivalent professional experience in business, logistics or related field.
Assignment-specific Position Summary
This position manages warehouse operations for the San Diego facility, balancing responsibilities across international shipping compliance, warehouse organization and space management, shipment processing, and inventory and property accountability. The Warehouse Manager I ensures the safe, compliant, and efficient operations of the facility, accurate documentation in coordination with EarthScope’s inventory and compliance requirements, and effective processing of inbound and outbound shipments. This role also carries responsibility for training and knowledge sharing with Operations staff across multiple facilities to strengthen organizational capacity in logistics and trade compliance.
Assignment-specific Essential Duties:
Functional responsibilities:
- Reports to and is supervised by the Engineering Manager III –IS Facilities Manager.
- Prepares and reviews export/import documentation, including bills of lading, commercial invoices, and customs declarations.
- Classifies goods under the Harmonized Tariff Schedule (HTS) and ensures correct identification of country of origin, valuation, and tariff codes.
- Monitors and maintains compliance records for shipments and assists with audits, self-checks, and corrective actions.
- Tracks regulatory changes (customs, EAR, ITAR, and related U.S. import/export laws) and coordinates with the EarthScope Compliance Team when applicable.
- Coordinates with freight forwarders, customs brokers, and internal departments to ensure timely, accurate, and compliant shipments.
- Provides training and shares compliance knowledge with Operations staff across EarthScope facilities.
- Other duties may be assigned as necessary for the successful operation of the business.
Programmatic responsibilities:
- Supports San Diego facility operations as part of the broader EarthScope Facilities Operations framework, including coordination with program managers and engineering staff.
- Ensures property accountability and inventory updates in compliance with OMB and NSF requirements.
- Contributes to continuous improvement of international trade compliance processes and documentation practices across IS facilities.
- Supports all Programs under the NGF.
Other:
- Advance approval from your functional manager and the VP, Instrumentation is required for any physical relocation that changes your proximity to your assigned duty station.
Assignment-specific Knowledge, Skills, & Abilities:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability for the position:
- Working knowledge of international trade regulations, including customs laws, EAR, and ITAR.
- Ability to prepare and interpret shipping and customs documentation with accuracy.
- Familiarity with HTS classification, country of origin rules, valuation, and tariff structures.
- Strong coordination skills for working with freight forwarders, customs brokers, and government agencies.
- Ability to train others and transfer compliance knowledge effectively to a distributed operations team.
- Ability to interpret and apply regulatory updates to daily operations.
- Ability to use judgment within defined practices / procedures to determine appropriate action.
- Ability to contribute to the solution of complex problems.
- Ability to apply good judgment and understanding to carry out instructions furnished in written, oral, or diagram form.
- Must have working knowledge of Microsoft Excel and Microsoft Word
Assignment-specific Preferred Skills:
- Entry-level certification or coursework in import/export regulations or international trade compliance (e.g., Certified Export Specialist, ICC Global Trade Certificate, or equivalent).
- Experience in knowledge transfer, training facilitation, or cross-facility staff development.
- Experience with inventory management software is required.
Knowledge, Skills, & Abilities:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability for the position:
- Ability to read and interpret documents such as packing lists, shipping manifests, safety rules, operating and maintenance instructions, and procedure manuals.
- Ability to maintain accurate and complete records.
- Ability to establish, implement, and follow safety and quality standards.
- Ability to use judgment within defined practices / procedures to determine appropriate action.
- Ability to understand moderately complex problems and to collaborate and explore alternative solutions.
- Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
- Ability to apply good judgment and understanding to carry out instructions furnished in written, oral, or diagram form.
- Ability to complete moderately complex administrative paperwork.
- Advanced knowledge of rules, regulations, and procedures for safe handling/storing/return of hazardous freight shipments.
- Mastery of shipping software and its functions.
- Demonstrated experience in safe transportation and equipment moving operations.
- Demonstrated experience with occupational hazards and safety precautions of the trade.
- Must be skilled in Microsoft Excel.
- Must be organized with strong attention to detail.
- Must work independently as well as be a team player.
Other Requirements:
- Appropriate availability consistent with EarthScope established practices and norms; hours may exceed 40 hours per week, particularly when traveling.
- Must have a current driver's license and be able to obtain a valid NM driver’s license.
- Must be able to comply with the EarthScope Consortium’s Motor Vehicle Policy.
- Appropriate availability consistent with established practices and norms; hours may exceed 40 hours per week, particularly when traveling.
Environment
Physical Setting and Requirements:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
- Frequently required to stand.
- Frequently required to walk.
- Frequently work near moving mechanical parts.
- Frequently required to climb, balance, bend, stoop, kneel or crawl.
- Occasionally required to sit.
- Occasionally exposure to outside weather conditions.
- Occasionally work around fumes, airborne particles, or toxic chemicals.
- Continually required to utilize hand and finger dexterity.
- Continually required to talk or hear.
- Ability to lift, carry, or move up to 75 pounds while exercising appropriate safety protocols.
- While performing the duties of this job, the noise level in the work environment is usually moderate to loud.
- Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
- Specialized equipment, machines, or vehicles used: Ability to use safe forklift operations and lifting methods and techniques.
Acknowledgment This job description is designed to provide a general overview of the requirements of the job and does not entail a comprehensive listing of all activities, duties or responsibilities that will be required. The EarthScope Consortium reserves the right to add to, remove or modify this job description at any time. This includes the right to assign or reassign duties and responsibilities as needed. The EarthScope Consortium also reserves the right to release or eliminate this position at any time.
Equal Opportunity
It is the policy of EarthScope Consortium not to discriminate against any applicant for employment, or any employee based on the criteria outlined in Title VI and Title VII of the Civil Rights Act of 1964.
Reasonable accommodation may be requested to enable individuals with disabilities to perform the
essential functions.
EarthScope’s Mission: EarthScope Consortium is a consortium dedicated to supporting transformative global geophysical research and education.
To Apply: Applicants may apply by going to the EarthScope Consortium Career Center: https://www.earthscope.org/careers/
Applicants MUST be authorized to work permanently in the United States.
EarthScope Consortium participates in E-Verify.
It is the policy of EarthScope Consortium not to discriminate against any applicant for employment, or any employee based on the criteria outlined in Title VI and Title VII of the Civil Rights Act of 1964.
Recruiter | Generalist II
EarthScope Consortium
