[Officers] Midland Vale EK 12th Night Bid

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Seneschal for the Shire of Coill Tuar

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Oct 29, 2015, 2:45:56 PM10/29/15
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Greetings All!

Midland Vale wants to put in a bid for EK 12th Night.

There has been a lot of discussion about this over unofficial channels, so I am piecing it all together here for a vote:

Greetings!!! We, the insane members of MV with helium hand disease think it would be a great idea to run twelfth night. 

I [Brockmail] did a site walk of Burke Catholic High School, today, and put together a budget.

I'm [Brockmail] still awaiting some confirmations from the site contact, he's verifying the date, January 16th, and the snow date, January 23rd.

They [Burke Catholic Highschool] came back with a price of $1100 + $150 / custodian. I'm [Brockmail] unclear right now about whether that would be 2 or 3 custodians, so I'll just budget for 3. They want the custodian fees in cash, though.

50 needs to be spent on insurance before event. 1100 needs to be given to the site in check at the event. 300-450 given to the site in cash at the event. 3700 reimbursement to the cook at post mortem. 200 for tokens at post mortem. 300 for misc supplies at post mortem.

Also, we [Midland Vale] need to know if anyone from Coill Tuar would like to volunteer as our sponsor shire's representative autocrat.

I [Brochmail] am putting together the kingdom bid form so you can include that in your review of our documents, too.

[Brochmail] The due date for the Royals to choose a bid was July 31st, but nobody put a bid in. Therefore the due date is asap. The comment thread from october 9th where this was pointed out also contains a comment indicating at least one other group may be working on a bid, so to lock in the event as ours we need to confirm our plans.

So Midland Vales is asking to bid for 12th Night. It would involve our giving them over $1000 in funding. What funds are available for them at this time.

They have a site and a solid plan. Having me [Sorcha] as their contact for this isn't going to work as by the time I get out of work they are well into their meeting.

I [Sorcha] am impressed with their last event and their ability to work as a team.

I'll [Sorcha] forward what Jeff forwarded to me on the plan. I will need the email addresses you would like them at.

Do we [Coill Tuar] have enough to support this endeavor?

I [Lorenz] would be willing to be the Autocrat on record for the event.

exchequer.coilltuar

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Nov 1, 2015, 9:23:22 AM11/1/15
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-------- Original Message --------
Subject: Re: Midland Vale EK 12th Night Bid
Date: 2015-11-01 09:20
From: "exchequer.coilltuar" <exch...@coilltuar.eastkingdom.org>
To: Seneschal for the Shire of Coill Tuar
<sene...@coilltuar.eastkingdom.org>

Regarding funds for this event:

I cannot access the current account info online, as the bank is playing
stupid tricks involving fees, and I will need to see them on Monday.
However, I can give you the following information from the 2nd quarter
report and extrapolate:

As of 2nd Q:
We are holding $1203.34 for MV.
We had $1323.11 of our own funds. That's before paying for the site fee
for Yule. We did better than breaking even on Fiery Beast, but just
barely.

In short, funding MV $1000 of our own funds would put us VERY close to
the wire for getting through Yule. We'd also need to discuss the profit
split on 12th Night.

That's the info I can provide. I agree that MV has proven they can run
a solid event.

--Gillian

On 2015-10-29 17:02, Seneschal for the Shire of Coill Tuar wrote:
> Greetings All!
>
> Midland Vale wants to put in a bid for EK 12th Night.
>
> There has been a lot of discussion about this over unofficial
> channels,
> so I am piecing it all together here for a vote:
> Greetings!!! We, the insane members of MV with helium hand disease
> think it would be a great idea to run twelfth night.
>
> I [Brockmail] did a site walk of Burke Catholic High School, today,
> and
> put together a budget.
>
> I'm [Brockmail] still awaiting some confirmations from the site
> contact, he's verifying the date, January 16th, and the snow date,
> January 23rd.
>

> They [Burke Catholic Highschool] came back with a price of [1]$1100 +
>
> [2]$150 / custodian. I'm [Brockmail] unclear right now about whether


> that would be 2 or 3 custodians, so I'll just budget for 3. They want
>
> the custodian fees in cash, though.
>
> 50 needs to be spent on insurance before event. 1100 needs to be
> given
> to the site in check at the event. 300-450 given to the site in cash
> at
> the event. 3700 reimbursement to the cook at post mortem. 200 for
> tokens at post mortem. 300 for misc supplies at post mortem.
>
> Also, we [Midland Vale] need to know if anyone from Coill Tuar would
> like to volunteer as our sponsor shire's representative autocrat.
>
> I [Brochmail] am putting together the kingdom bid form so you can
> include that in your review of our documents, too.
>
> [Brochmail] The due date for the Royals to choose a bid was July
> 31st,
> but nobody put a bid in. Therefore the due date is asap. The comment
> thread from october 9th where this was pointed out also contains a
> comment indicating at least one other group may be working on a bid,
> so
> to lock in the event as ours we need to confirm our plans.
>
> So Midland Vales is asking to bid for 12th Night. It would involve
> our

> giving them over [3]$1000 in funding. What funds are available for

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