DOJ Grants Financial Guide Update

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Department of Justice

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Oct 25, 2024, 10:46:40 AM10/25/24
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DOJ Grants Management Update

Updates, information, and resources to assist U.S. Department of Justice grant applicants and award recipients.

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DOJ Grants Financial Guide Update
In fiscal year (FY) 2024, the Office of Management and Budget (OMB) updated its governmentwide guidance in Title 2 of the Code of Federal Regulations, including the requirements in 2 C.F.R. Part 200, which are commonly referred to as the "Part 200 Uniform Requirements." The revisions are effective as of October 1, 2024.

The Department of Justice (DOJ) has updated the DOJ Grants Financial Guide—which serves as the primary reference manual for Office of Justice Programs (OJP), Office on Violence Against Women (OVW), and Office of Community Oriented Policing Services (COPS Office) award recipients—to correspond with OMB’s revisions. Grantees should reference the DOJ Grants Financial Guide as they fulfill their fiduciary responsibilities to safeguard grant funds and ensure funds are used for the purposes for which they were awarded.

Updates made to the DOJ Grants Financial Guide in response to the revised Uniform Requirements are highlighted in the table below:

 

Chapter/Topic

Sub-Topic

Description/Comments

1.1 — Users

Recipients

Revised definition of “recipients.” The Guide notes that “non-federal entities” is generally replaced in the updated 2 C.F.R. Part 200 with “recipients or subrecipients.”

1.1 — Users

Subrecipients

Revised definition of “subrecipients.”

1.1 — Users

For-profit

Revised definition of “for-profit.”

3.2 — Period of Availability

Closeout Costs

Revised closeout cost language; all allowable financial obligations, properly incurred by the end of the period of performance, for the federal award must be liquidated no later than 120 days after the end date of the award.

The 120-day liquidation period exists to allow non-federal entities an opportunity to receive reimbursement for allowable goods and services ordered and received. With the exception of administrative closeout costs, no new financial obligations may be incurred outside the period of performance.

3.3 — Cost Sharing

Cost Share

Revised terminology from “matching” to “cost sharing.”

3.6 — Costs Requiring Approval

Equipment

Equipment threshold increased from $5,000 to $10,000.

3.7 — Property Standards

Equipment

Tribal organizations are allowed to use their own procedures for the use, management, and disposal of equipment.

3.8 — Procurement

General Standards

Tribal organizations are allowed to use their own policies and procedures for procurement transactions.

3.10 — Conference Approval

Participant Support Costs

Added definition for participant support costs.

3.11 — Indirect Costs

Modified Total Direct Costs

Modified Total Direct Costs increased from $25,000 to $50,000.

3.11 — Indirect Costs

De Minimis Rate

De minimis threshold increased from 10% to up
to 15%.

3.13 — Unallowable Costs

Home Office

Language regarding home office was removed.

3.14 — Subrecipient Monitoring

Subrecipient Risk

Risk assessments should now include fraud risk.

3.14 — Subrecipient Monitoring

Suspension and Debarment

Prime recipients must confirm whether subrecipients are suspended or debarred from receiving federal funds.

3.19 — Audit Requirements

Audit Threshold

Audit threshold increased from $750,000 to
$1 million.

 

If you have any questions or need additional information regarding financial management, please contact the appropriate DOJ grant component.

Office of Justice Programs (OJP)
Contact the Office of the Chief Financial Officer Customer Service Center at 800-458-0786, Monday through Friday from 8:30 a.m. to 6:00 p.m. ET, or by email at Ask....@usdoj.gov.

Office on Violence Against Women (OVW)
Contact the Grants Financial Management Division at Monday through Friday from 7:00 a.m. to 4:30 p.m. ET, or by email at OVW....@usdoj.gov.

Office of Community Oriented Policing Services (COPS Office)
Contact the COPS Office Response Center at 800-421-6770, Monday through Friday from 9:00 a.m. to 5:00 p.m. ET, or by email at AskC...@usdoj.gov.

 

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