Fwd: [PLEASE SHARE] Officer Position Descriptions
Claire Liao
My name is Ryan Lin and I serve as YOUR Membership Growth Chair for the 2025-2026 term. With the new year comes a very important time: elections and transition of power! As clubs start to elect their new boards and choose their next leadership, it is very important that they understand the role they are stepping into and make the best decision. In this email, I will go over the most common roles on a club officer board and what each position entails; this includes:
President
Vice President
Treasurer
Secretary
Editor (News/Media)
Presidents
Presidents are KEY to a successful club. They serve as a liaison between the club and division, aiding in the success of the club and the division alike. Responsibilities include but are not limited to:
Appointing and delegating tasks
Setting club goals
Communication with division and sponsoring Kiwanis
Motivating members and board members
Ensure all submissions are completed on time
Resources: CNH Presidents Guide, KCI Presidents Guide
Essential traits: strong leadership ability, ability to speak in front of large groups, decision making, strong communication skills
For any question email: dg...@cnhkeyclub.org (District Governor)
Vice Presidents
Vice presidents are also essential to a club’s success, assisting the president in their duties as well as stepping in when the president is absent. The following are but not limited to the duties of a vice president(s):
Communication with president
Assisting president with their tasks
*There can be multiple vice presidents*
Focus on specific role/focus
Depending on if each vice president covers different domains (ex. Vice president of fundraising, vice president of graphics, etc.)
Resources: CNH Vice President Guide, KCI Vice President Guide
Essential Traits: adaptability, strong leadership
For any questions email: dg...@cnhkeyclub.org (District Governor)
Treasurer
The job of the treasurer involves holding fundraisers to raise club funds. However, most importantly, club treasurers pay for dues through the Membership Update Center (MUC), ensuring that all club members are dues paid members. The following are but not limited to the duties of a treasurer:
Keep accurate financial records of all transactions
Work with school body to approve fundraisers and expenditures
Collect and send dues from club members through the MUC
Work with the secretary to maintain accurately input members into the MUC (beginning of year)
Host consistent fundraisers to raise money (PTP, Fall Rally, Club)
Resources: CNH Treasurer Guide, CNH Dues Manual, CNH Fundraising Manual, CNH Dues Breakdown Video, CNH Cyberkey Section
Essential Traits: strong organizational abilities, responsibility (HANDLING MONEY!!), strong communication skills
For any questions email: dtr...@cnhkeyclub.org (District Treasurer)
Secretary
Secretaries perform lots of the behind-the-scenes work, but are incredibly important to the success of a club. Not only do they ensure all club meetings are logged correctly, they input members into the Membership Update Center (MUC), and fill out Monthly Report Forms (MRF) to submit to the division. The duties of a secretary include but are not limited to:
Take accurate meeting minutes are club and board meetings
Communicate with club board and division for updates
Check email regularly
Submit MRF to division by 5th of every month at 6PM Local time
Work with treasurer to input members into the MUC
Resources: CNH Secretary Guide, CNH MRF Guide, Secretary Video Guide Folder, CNH Cyberkey Secretary Section
Essential Traits: strong organizational abilities, responsibility, punctuality
For any questions email: ds...@cnhkeyclub.org (District Secretary)
Editors
Editors can be split into two categories, media and news editors. Both editors are equally important in ensuring that club events/information are properly advertised through social media. The duties of an editor include but are not limited to:
Create appealing graphics to advertise events
Measure and maintain social media accounts
Submit articles and visuals by the 15th of every month at 6PM local time
Submit newsletters by the 20th of every month at 6PM local time
Ensure all graphics follow graphic standards
Resources: CNH Editors Submission Guide, CNH News Editor Guide, CNH Cyberkey Graphics and Marketing Section
Essential Traits: punctuality, time management
For any questions email: dv...@cnhkeyclub.org (District Visual Media Editor), cm.c...@cnhkeyclub.org (Communication and Marketing Chair), d...@cnhkeyclub.org (District Tech Editor), d...@cnhkeyclub.org (District News Editor)
Thank you and I hope this email helps you decide and gain a better understanding of what it means to be an officer. If you have ANY questions, please feel free to email me @ mg.c...@cnhkeyclub.org. Good luck and I can’t wait to see what all of you are capable of!