Action Items from 2026 ICG BoD Meeting ___ Status: 20-June-2026
Anne Davenport
These are the Action Items – the To-Do List -- that came up during the BoD meeting. The intent is to keep things from falling through the cracks. The question is, how much of a noodge should I be with this? Post the update each month with check-in? Bi-monthly? Quarterly?
Note that some items are marked ‘Done’. It’s nice to see something done. But I will drop them from the list the next time this is posted.
Suggestions? Opinions?
Meeting 18-April-2026 / 10 AM PT / Online Zoom Meeting
Next meeting is: Approximately 1 year, 2027
International Costumers’ Guild Web page: http://costume.org
These action items came up during the ICG BoD meeting. They can be updated as things happen.
ACTION ITEMS (as of 20-June-2026)
==================
Action Item for 18-April -2026 meeting
--- Person(s) involved
--- Deadline / Status
==================
Increase ICG visibility
--- LJ (and any potential volunteers)
--- Ongoing
---------------------------
Document ICG history
--- LJ (and any potential volunteers)
--- Ongoing
---------------------------
Find ICG paperwork sent from Carl Mami to Pierre Pettinger and sort out what is there. Upload historically significant things. Invitation to Omaha to review it.
--- PP, LJ, others?
--- Before 2027 ICG meeting – preferably 2026 / ???
---------------------------
Pick up ICG stuff from Ron Robertson for archiving ICG history.
--- LJ
--- ASAP
---------------------------
Finish President’s report and post on google workspace
--- Out-going President, KR
--- Done
---------------------------
Finish Corresponding and Recording Secretaries’ report and post on google workspace
--- AD
--- Done
---------------------------
Recording Secretary writes up meeting minutes for review and approval at 2027 ICG BoD meeting
--- AD
--- No later than 1 month before 2027 BoD meeting / In progress
---------------------------
Talk to Henry Osier about converting the Armed Costumers’ chapter into a SIG / follow through if he’s interested.
--- Leslie Johnston, rest of BoD officers
--- ASAP / ???
---------------------------
Put auto-populating Excel sheet used from Check-In on google workspace – converting it to google sheets -- so it’s available to all.
--- AD – Corresponding Secretary
--- in the next few months
---------------------------
Write a report, ‘How to Be a Recording Secretary for ICG’. Post on google workspace for other BoD members to review and comment.
--- AD (Recording Secretary)
--- in the next few months
---------------------------
Write a report, ‘How to Be a Corresponding Secretary for ICG’. Post on google workspace for other BoD members to review and comment.
--- AD (Corresponding Secretary)
--- after similar Recording Secretary report is written
---------------------------
Write a report, ‘How to Be a Fill-In-The-Blank ICG Officer’. Post on google workspace for other BoD members to review and comment.
--- AD
--- after similar Corresponding Secretary report is written
---------------------------
Attend next TeslaCon, Archives presentation(s) and CostumeCon track.
--- Archives team and volunteers
--- TeslaCon (Nov 12-15th, 2026)
---------------------------
Bring Miss Lizzy (with a bigger truck) to next TeslaCon. LA and volunteers TeslaCon
Plan for future projects – Budget and Finance Committee
--- ES, JS and potential volunteers
--- Sunner, fall (and beyond) 2026
---------------------------
Look at how ICG can ‘cross-pollinate’ or affiliate with other costuming groups. May need a formal structure that is different from formal chapters.
--- BoD
--- ngoing.
---------------------------
Encourage applications to the Marty Gear Grant Fund
--- BC, PG and potential volunteers
--- Ongoing
---------------------------
Encourage Chapters, SIGs, ICG members to write more articles/blog posts for the ICG newsletter
--- Chapters, SIGs, PG, potential volunteers
--- Ongoing
---------------------------
2026 President has vowed to be attentive to her Vice President
--- LJ, NM
--- Ongoing
---------------------------
Names
AD ___ Anne Davenport
BC ___ Byron Connell
ES ___ Elaine Sims
JS ___ Jeanine Swick
LJ ___ Leslie Johnston
NM ___ Nora Mai
PG ___ Phil Gust
Byron Connell
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Jeanine Swick
A SIG shall be admitted to the Corporation by majority vote of the membership at the annual meeting or at a special meeting, or by majority vote of the Board of Directors at a meeting of the Board. The prospective SIG shall submit its request in writing to the Corporation Board of Directors. The request shall specify the formal name of the SIG and an informal nickname, if any. It shall state the special interest served by the SIG, how the SIG will be organized and its Chair selected, and the name of the initial Chair. It shall be signed by a minimum of six ICG members in good standing who will be members of the SIG.
SIG membership is open to any ICG member, and a member can join any number of SIGs. SIG membership does not confer voting rights in the Corporation, and SIGs do not have representation on the ICG Board of Directors. The President may appoint an ICG officer to serve as a liaison between the SIGs and the Board.
The term of membership in a SIG shall correspond to the term of membership in the ICG member’s primary chapter. Membership in a SIG terminates if the primary ICG membership terminates. SIGs shall have access to the ICG membership list for the purpose of identifying those eligible for SIG membership and determining their terms of memberships.
A SIG can establish its own governing rules, provided that they are compatible with the Bylaws and Standing Rules, and such reasonable rules and regulations that the Board determines to be in the best interests of the Corporation.
A SIG can charge a membership fee to cover the costs of activities and programs.
A SIG shall receive similar benefits to those available to other ICG units. By way of example only, this may include website hosting, participation in the Group Exemption Letter, and other benefits that may from time to time be available to other ICG units.
Each SIG shall report its status and list of members to the Corresponding Secretary or another officer designated by the President no later than November 1st of each year. It shall also promptly report the name, address, phone number, and electronic address, if available, of its Chair and any other SIG officers whenever that information changes. The Chair’s name, address, and electronic address will be used for the SIG’s listing on the ICG website unless the SIG provides different information.
The Board can, by majority vote at a meeting of the Board, withdraw recognition of a SIG that does not follow the Bylaws and Standing Rules or the guidelines established by the Board, operates in a way that the Board considers to be detrimental to the Corporation, or is deemed to be inactive because its annual report has not been received within 60 days of its due date or the SIG is without a Chair for at least 60 days."
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