Call for Expressions of Interest in hosting the annual Open Repositories Conference, 2018 and 2019
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Simeon Warner
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Jul 28, 2016, 9:30:44 AM7/28/16
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to SPARC OA Forum
The Open
Repositories Steering Committee seeks Expressions of Interest (EoI) from
candidate host organizations for the 2018 and 2019 Open Repositories
Annual Conference series.
The call is issued for two years this time to enable better planning
ahead of the conferences and to secure a good geographical distribution
over time. Proposals from all geographic areas will be given
consideration.
Important dates
The Open Repositories Steering Committee
is accepting Expressions of Interest (EoI) to host the OR2018 and 2019
conferences untilSeptember 23rd, 2016. Shortlisted
sites will be notified by the end of October 2016.
Background
Candidate institutions must have the
ability to host at least a four-day conference of approximately 300-500
attendees (OR2016 held in Dublin, Ireland drew more than 450 people).
This includes appropriate access to conference
facilities, lodging, and transportation, as well as the ability to
manage a range of supporting services (food services, internet services,
and conference social events; conference web site; management of
registration and online payments; etc.). The candidate
institutions and their local arrangements committee must have the means
to support the costs of producing the conference through attendee
registration and independent fundraising. Fuller guidance is provided in
the Open Repositories Conference Handbook: https://wiki.duraspace.org/display/or11/Open+Repositories+Conference+Handbookon
the Open Repositories wiki: https://wiki.duraspace.org/display/or11/OR+Steering+Committee+Home.
Expressions of Interest Guidelines
Organisations interested in proposing to host either the OR2018 or OR2019 conference should follow the steps listed below:
1.Expressions of Interest (EoIs) must be received bySeptember 23rd, 2016. Please direct these EoIs and any enquiries to OR Steering Committee Chair William Nixon
<willia...@glasgow.ac.uk>. 2. As noted above, the Open Repositories
wiki has a set of pages at Open Repositories Conference Handbook which
offer guidelines for organising an Open Repositories conference.
Candidate institutions should pay particular attention
to the pages listed at "Preparing a bid" before submitting an EoI. 3. The EoI should be fairly brief (1-2 pages, or email length), and must include: a. the name of the institution (or institutions in the case of a joint bid) b. an email address as a first point of contact c. the proposed location for the
conference venue with a brief paragraph describing the local amenities
that would be available to delegates, including its proximity to a
reasonably well-served airport d. Preferred year, if applicable 4. The OR Steering Committee will review
proposals and may seek advice from additional reviewers. Following the
review, one or more institutions will be invited to submit a detailed
proposal. 5. Invitations to submit a detailed
proposal will be issued by the end of October 2016; institutions whose
interest will not be taken up will also be notified at that time. The
invitations sent out will provide a timeline for
submitting a formal proposal and details of additional information
available to the shortlisted sites for help in the preparation of their
bid. The OR Steering Committee will be happy to answer specific queries
whilst proposals are being prepared.
About Open Repositories
Since 2006 Open Repositories has hosted
an annual conference that brings together users and developers of open
digital repository platforms. For further information about Open
Repositories and links to past conference sites, please
visit the OR home page: http://sites.tdl.org/openrepositories/.