ARL volumes held: holdings records without item records
Moon-Chung, Jennifer Ye
We're Alma Analytics users, and when we create item-level counts for ARL reporting, these records (materials have holdings records, but no item records) are not included. To include them, we need to build a separate holdings-based report with additional conditions.
Jones, Julene L.
Here’s how I’ve done it:
Alma count of physical titles with no attached items, and Alma count of physical titles with no attached items in the Law Library
To determine the count of titles that do not have associated item records, perform an Advanced Search (using magnifying glass icon to the left of search box) in Alma for unsuppressed (bib and holdings) physical titles in the institution zone, created before July 1 of the current year, that do not have items attached:
Record the totals for each of the resource types in the chart below, in column A.
Then edit the Advanced search query to limit the results to those that are in the Law and CELT Libraries specifically and record the resource type-specific results in the chart below, in columns B (Law) and C (CELT):
And
I am assuming that each monographic and physical serial record without attached items represents at least one volume. This count from Alma does include duplicates with the results from Analytics, as it is counting records for which there may be one holding without items and also one holding with items attached, however, I am also assuming that under-counting by format at this step adjusts for over-counting these duplicates between the results from Alma and from Analytics.
The results below were taken from the facet “Resource Type” for all book or map resource types and physical journal resource types (i.e. limit the results by material type book, map and serial in turn, excluding microform, map, & “non-print” resource types) Note that Alma categorizes atlases in the map material type, not the book material type.
|
Resource type, by facet |
Physical titles with no attached items (A) |
Physical titles with no attached items in Law Library (B) |
Physical titles with no attached items in CELT Library (C) |
Count of UK Main physical titles with no attached items (A - B - C) |
|
Atlas – electronic |
6 |
0 |
0 |
6 |
|
Atlas – physical |
324 |
0 |
0 |
324 |
|
Book – electronic |
1225 |
95 |
0 |
1130 ⱡ |
|
Book – physical |
311048 |
79111 |
0 |
231,937 |
|
Braille book – physical |
268 |
17 |
0 |
251 |
|
Braille serial – physical |
21 |
4 |
0 |
17 |
|
Journal – physical |
909 |
193 |
9 |
707 |
|
Journal (ceased publication)– physical |
1361 |
152 |
2 |
1,207 |
|
Manuscripts – electronic |
0 |
0 |
0 |
0 |
|
Manuscripts – physical |
103 |
2 |
0 |
101 |
|
Other serial – physical |
3950 |
423 |
2 |
3,525 |
|
Other serial (ceased publication) – physical |
2846 |
360 |
0 |
2,486 |
|
TOTAL |
322,061 |
80,357 |
13 |
241,691 |
From: 'Moon-Chung, Jennifer Ye' via ARL ASSESS <arl-a...@arl.org>
Sent: Wednesday, January 21, 2026 11:19 AM
To: ARL ASSESS <arl-a...@arl.org>
Cc: Koenig, Anne M <amk...@pitt.edu>; Moon-Chung, Jennifer Ye <JY...@pitt.edu>
Subject: [ARL-ASSESS] ARL volumes held: holdings records without item records
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