*Executive Board Conference Call
August 12, 2009 Minutes*
· *Check-Ins*
· What is your favorite thing to do/place to go in the summertime?
Favorite cold food?
· *Call to Order*
· 9:19PM
· *Roll Call*
· Tam P
· Jessica
· Tu-Anh
· Seng
· Andrew-Brian (AB)
· Bao
· *Consent Calendar*
· Approval of 7/22/09 Minutes
· Tu-anh moves to approve
· Jessica 2nds
· motion passes 5-0-0
· Approval of 8/12/09 Agenda
· Seng motions to approve
· Jessica 2nds
· motion passes 5-0-0
· *Special Presentation*
· *Public Discussion*
· *Executive Board Discussion*
· *Internal*
· *Committee Reports*
· Arts
· Couple looking for performances for their wedding
· check Bao's email
· Stockton TTT looking for performers
· *Action Item Follow Up*.
· Socal UVSA Camp Fundraising
· Everyone to read jessica's email on "BOC" idea
· Jess wants to do this at Summit
· If this, then it will be too late for Socal UVSA Camp
· TTT
· Tam to post budget onto master doc and send out to eboard
· Summit
· eBoard to take a look at Minhchau's backwards plan and give her
feedback
· Project Director's Discussion
· Bao to send out draft of project teamwork proposal before next call
· Bao sent out Google docs for UVSA project timeline
· FVP
· Eboard decided Fiscal year from 7/1 - 6/30
· Add this to our Bylaws
· Bao is looking up process
· 501c3 paperwork to be continued by Jessica after uNAVSA
· 3 month action plan by Jess
· Started filling out application
· Jess did research for outsourcing, cost only includes filling out
application.
· Prefer for us to do it on our own anyway.
· IVP
· Bao to work with Tu-Anh on account passwords
· *UVSA*
· *Projects*
· uNAVSA Conference Debrief
· Jess
· Highlight was after party at the club.
· Registration seemed to be highly stressed, took it out on attendees.
· Andrew Brian
· Highlight was first keynote discussion
· Heard panel was disappointing
· Seng
· Workshops were different...
· CPP process was smoother than last year, less confrontational
· Location didn't allow for exploration of Atlanta
· Less attendees present in the morning during activities compared to
last year.
· Liked that there were high school attendees because it shows that
uNAVSA is reaching further into the community by including this demographic.
· Tu-Anh
· Conference overall was "ok, not too bad"
· Distracted because of remote location. People had to worry about
when/where to go eat, instead of being able to focus on the conference.
· Liked workshops, however would not bring it back to our region.
· Workshops didn't allow us to gain tools to bring back.
· Entertainment was ok, but disorganized.
· Bonded a lot with more people compared to last year, because came as
an attendee rather than staff.
· Didn't have the same impact as previous conference, less energy.
· Tam P
· People there were friendly, diverse compared to last years
conference.
· Girl/guy ratio very good.
· Business relations needs a lot of work.
· Too many newbies as directors, provided a less-than-stellar
experience
· Took back "what not to do" and hospitality is key
· ICC Retreat
· Date changed to Aug 28-30
· location TBD
· What eBoard/staff can make it?
· Tu-anh - all days YES
· Seng - 28th YES, 29th half-day until 5PM, 30th yes after 4PM
· Jess - NO
· Tam - 28th NO, 29th half-day, 30th NO
· Andrew-Brian - 28th YES, 29th NO, 30th YES
· Bao - all days YES
· Tu-Anh will call Tam Do to confirm attendance
· Andrew-Brian can offer his house for location
· eBoard Retreat
· Date
· Andrew-Brian suggests any weekend after labor day
· Weekend after labor day is Socal UVSA Camp
· Tam P suggests weekend of Sept 18-20
· HKLT final interview, Jess cannot make it if its more than an hour
drive
· Tam P suggests weekend of Sept 25-27
· Tentative
· Jess to confirm asap
· Planning
· Tam P
· Socal UVSA Camp Fundraising
· Tu-Anh to update on cost of camp
· Early $60
· Normal $75
· Registration dates are not confirmed, website is not up.
· eBoard to let Tu-Anh know if you can go asap
· Space is limited!
· AB says registration is open via their email list-serve.
· Tu-anh suggests we table fundraising due to time constraints, ICC may
have to pay out of pocket
· Tam suggests UVSA help plan carpool
· Bao asks if any ICC are hesitant to go
· Tu-Anh will bring this up at next call
· Tu-Anh will talk to Frank and get more info
· TTT
· Update on meeting yesterday
· Committee has decided to postpone project to 2010, will stay intact.
· Bao and Tam to follow up with fracturedatlas to widen scope of fiscal
sponsorship
· Summit
· Jess wants to do "Bag O Crap" fundraiser at Summit
· Fundraising purpose TBD
· Still accepting applications for staff
· Turn in your applications if you're interested
· Tu-Anh will be discussing with Minhchau tomorrow
· HKLT
· Mixers coming up
· 22nd: 11am-2pm Berkeley, 5pm-8pm San Jose
· 29th: 11am-2pm Stockton, 5pm-8pm Sacremento
· Sponsorship packet will be done by tomorrow
· Wants to create teaser video
· Flyers are available
· *eBoard Operations*
· CoRR
· CoRR restructure and commitment
· Tu-Anh reminds that there are 2 CoRR reps, should be little reason
that CoRR is not present on calls.
· AB suggests that one CoRR can be regional, other can be uNAVSA
· Secretary
· Rotation schedule for agenda and minutes?
· AB suggests that the President should take care of the agenda,
minute-taker can rotate.
· Tu-Anh, Seng, Jess agrees with AB.
· Rotation will be for minutes, alphabetically.
· AB to take minutes at next meeting.
· FVP
· 501c3 status
· Tax Exemption paperwork
· Updates above
· Tu-Anh to share EVP-related documents to AB
· EVP
· Election
· AB - Suggests we find 501c3 to borrow from another org w/out cost.
· IVP
· President
· President's Club
· Purpose is to be another channel of communication between UVSA to
VSA's
· Tam to start contacting VSA presidents when school starts
· *ICC*
· Stanford interested in joining UVSA.
· *VSA*
· Upcoming Events
· UCD
· 9/22 - BBQ,
· 9/23 - Bowling night. UVSA invited.
· 9/14 Gen meeting
· Cal retreat coming up
· everyone welcome
· Stanford
· Tu-anh is keeping in touch with those contact until they get back to
school.
· *External*
· *NorCal Community*
· Upcoming Events
· Children's Moon Festival, Oct 10th, Downtown SJ
· HS Moon Festival, Sep 26th, Yerba Buena High School
· Hoang Dung (coordinator of Children's Moon Festival)
· Interested in setting up a luncheon between UVSA and Cong Dong, for
us to have better relations.
· AB will contact Hoang Dung
· Bao will forward contact info for Hoang Dung and Cong Dong to AB
· *uNAVSA CoRR*
· CPP
· VAHF wants to come to our next ICC F2F
· *Other*
· Bauxite (Tu-Anh)
· Tu-anh suggests to table
· No one opposes
· Tabled
· Black April 35th Anniversary
· UVSA project
· Tu-anh would like a larger project to set an example for the future
(40th anniversary mark).
· AB suggests an event to get the attention of the public.
· SJSU
· Podium for people to share their experiences
· Forum
· Make a statement, "something visual"
· Parade
· Taping a documentary
· Bao suggests this is something we can bring to Summit
· Tu-Anh will bring this up to ICC at upcoming F2F.
· Bao says Huy Duong would like to talk to an eBoard member about
"knowledge management system"
· Bao to arrange meeting between Huy Duong and Tam P
· *Closing Statements*
· Next Call: 8/19/09
· Next eBoard F2F: To be finalized on next eBoard call
· Next ICC Call/Meeting: F2F 12PM on 8/16/09
· *Adjournment*
· 11:12PM
--
*thương thương!!*
Tú-Anh Thị Đặng
Internal Vice-President
United Vietnamese Student Associations of Northern California
tu-anh.d...@norcaluvsa.org I 408.621.6807
P.O. Box 1631, San Jose, CA 95109-1631
http://www.norcaluvsa.org
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