IT360 Expo : booth planning.

[Michelle Bisson]

Hi all,

I just got word from Alex Kemptems, Joomla! Events Team Leader that they have approved Joomla! being represented at the IT360 Expo.

We must now move into fast gear to get this event announced and organized.

1. Ian, can you organize a schedule of everyone who wishes to man the booth for April 8 & 9, 2008? Everyone please list your availability in this thread. Ideally it would be to have 3 or 4 people at any one time. It is almost too much work if there are only 2 people at any given time.

2. I am preparing an announcement for the Joomla! sites & forum. Who can publish the announcement on the Toronto JUG site?

3. Start brainstorming of who we can personally invite to this event and the Toronto JUG. (NO SPAMMING ALLOWED) ex. colleges & universities, other Open Source projects User Groups, friends & personal contacts, Business associations, etc... I'll let you continue brainstorming. When sending out invitations by email, please send it to a person, (ie address it to their name) so that our message is not considered spam. If you do not know their name, contact them to find out before sending emails.

4. Who can prepare a standardize invitation message that will be used to send invitations by email? The message must be approved by the JUG T. before it is to be used. (I will provide information for the announcement for the JUG T. site which could be helpful in preparing the invitation messages).

4. I will send Ian the Joomla! banner and flyers. Please contact me on skype when you have a minute.

5. It would be good if the JUG Toronto has a flyer to hand out with the groups objectives, email address: in...@toronto.joomla.ca. (I suggest not larger than a half page. This can be printed with a Lasor printer).

6. Who can keep an eye on the Joomla! Event's forum to respond to everyone who asks questions there about this event?

7. I have asked Ian to be responsible for the booth preparations. I, of course will be a resource person, for this event and will work closely with Ian.

8. It could be good to have a weekly skype conference for all who are interested in helping organize this event.

What is Most Important:

I'll have other things to add for the booth planning, but what is most important this week is getting the announcement published on the JUG T. Website and next few weeks to send out invitations as quickly as possible.

Thank you!

Michelle Bisson
Jommla! Core Team Member

[Michelle Bisson]

Hi all,

With 3 weeks before the Expo, it is URGENT tat we communicate to organize the event.

I would like to organize a Skype conference, Tues, March 18, 2008 at 7pm for all who would like to help organize and participate the Expo and evening presentation.

Who can participate tomorrow night? Please post your skype user name here in this email thread.

Thanks!

Michelle

I would like to call a skype conference, Wednesday

[Ian MacLennan]

I should be able to make it tomorrow night...  sorry things have been really busy lately, but, life happens...

Hope to talk to you all tomorrow night.

Ian

[JoeJoomla]

Hi Michelle,

I've been very quiet lately due to illness. I'm sure I'll be fine by
the time it360 comes around but right now I am having a serious battle
health wise.

I will schedule to be available for the Skype conference.

I hope some more Toronto people will jump in here.

JoeJoomla

[Michelle Bisson]

Thanks Ian & Joe!

Anyone else?

Michelle

[Richard Price]

All,

 

I am new to the group, and was only yesterday thinking it would be great to put together a Toronto User Group for Joomla. While I am not up to the point of coding components and plugins. I have been using Joomla for the last 3 years and am using both 1.0 and 1.5 on a number of website I have created and manage.

 

My wife and I run our own conference and event management company. We specialize in online event registration, website design/hosting and conference technical support. As a branch, we have recently just created Canada's first multi-day ultra race (www.runthemoose.com), which will take place in August this year. We hope to stage more of these events in the future.

 

I am intersted in helping out with the group and even doing a day at IT360 if you could do with the support. I am able to make the conference call tonight if would like to include me. My Skype name is "mob_rich"

 

I look forward to meeting you all some time soon.

 

Cheers, Richard : )

 

---

From: toron...@googlegroups.com [mailto:toron...@googlegroups.com] On Behalf Of Michelle Bisson
Sent: 18 March 2008 08:36
To: toron...@googlegroups.com
Subject: [Toronto-JUG] Re: IT360 Expo : booth planning.

[ph...@envoguecomputers.com]

I'm available at 7pm. My skype name is philippe.snell. I don't have
a microphone, but if I can join with just text chat I would like to do
that. Sorry, I'm new to skype, but I would like to help for it360.

On Mar 18, 8:36 am, "Michelle Bisson" <4joo...@gmail.com> wrote:
> Thanks Ian & Joe!
>
> Anyone else?
>
> Michelle
>

[Ian MacLennan]

Oooohh...  I don't have a microphone either...  I had assumed we would just do text chat.
 
One thing we need to discuss, I think...  is that they seem to have changed things a little bit this year, so that people need to be given a pass by an organization to get in for free, rather than before, where you could register online and get a free pass.

I'll do my best to see you guys tonight!  Should be there.
Ian

[Michelle Bisson]

Hi all,

It is still my understanding that we can register online to get a free pass.  Plus, all those who will be organizing the booth and evening session needs to have a separate exibitor badges. It is either/or : Trade show pass or Exibitor badge.

Since there will be several of us online tonight, we'll do text only chat.  Anyone who cannot make it, I will post our conversation in an email to the group.

For planning this event, we will need to form 3 teams.  You can be on 1, 2 or 3 teams, (whatever your availability)

Booth Team : Leader Ian MacLennan  (ideally to have 3 people man the booth each day.)  You can volunteer for 1 day or both days.

Tues. April 8, 2008
1. _____________
2. _____________
3. _____________
4. _____________ (optional)

Wed. April 9, 2008
1. _____________
2. _____________
3. _____________
4. _____________ (optional)

Birds of a Feather Team (organized by the oomla! User Group Toronto)
Leader : Joe Sonne
Evening Session Tues. April 8, 2008 (I am still confirming the time slot - we might not have a choice. I should have the time confirmed in a day or two. It could be any time after 4:30pm. I am expecting about a 2 hour session)  We will have access to a room with projector,

Introduction presentation (10-15 minutes) of Joomla! and the Joomla! User Group Toronto
1. 1st presentation - 30 - 45 minutes : subject: How to create a basic Joomla! Website?  Who is giving the presentation? ______________________
Ian did a great session last year, so it could be similar. Whoever gives the presentation,
2.  2nd presentation (Optional) : subject _____________________________ Who is giving the presentation? ______________________
3.  Other help ___________________
4. Other help ___________________
5. Other help ___________________
Discussion period - 1 hour

Communications Team
a) to send out email invitations to this event.
b) to contact the media (email) about this event - I should be getting a contact list of medias from IT360. There should be about 15 contacts on this list.  You can expand the list to any media that is not on the list.

Content for the invitations should be based upon the pubic announcement that is on the Joomla! Site.
http://www.joomla.org/content/view/4684/104

Team Leader: _______________________
1. assistant: __________________________
2. assistant: __________________________
3. assistant: __________________________

I will create a few Google docs so that we can plan this event and have the team leaders with editing rights.

Michelle Bisson
Joomla! Core Team Member

[Michelle Bisson]

The Booth Team document is now published. It will be updated as needed.
It can be viewed here: http://docs.google.com/Doc?id=dck44vj6_7fstztxcv

Michelle

[Michelle Bisson]

IT 360 Birds of a Feather Team (evening session) document. It will be updated as needed.

http://docs.google.com/Doc?id=dck44vj6_8ghzk73qn

Michelle

[Michelle Bisson]

Hi, I have created 2 ommunications Team documents.

IT360 Communications Team: Contact List
http://spreadsheets.google.com/pub?key=pKli3bUjgPqurBB16zPQoBw

IT360 Communications Team: Planning document
http://docs.google.com/Doc?id=dck44vj6_9k2n6xqch

Ian and Joe have editing rights.  Once we determine who is the team leader, I will give them editing rights too.

Michelle

[Michelle Bisson]

Hi,

Here are the time slots possible for the Birds of a Feather evening session.

We can do one Tuesday or Wednesday evening; if you want one between 5:00 and 7:00 pm, the largest sized room we have available either night seats 35 classroom style and 70 theatre style.  If you can move it to 6:00-8:00 pm, we'd have a bigger room available for you.

We probably only need a room for 35 people. Classroom style is more flexible for having group discussions. As we can break up into groups during the discussion period if desired.

Michelle

[Michelle Bisson]

Hi all,
I am just setting up my skype and will start inviting in whoever is available .  My skpe is michelle.joomla

Michelle

[ph...@envoguecomputers.com]

I'm available until 8pm. Logged in now as philippe.snell

Also, I can be at the booths both days.

Thanks,
Phil

On Mar 18, 7:02 pm, "Michelle Bisson" <4joo...@gmail.com> wrote:
> Hi all,
> I am just setting up my skype and will start inviting in whoever is
> available . My skpe is michelle.joomla
>
> Michelle
>

> On Tue, Mar 18, 2008 at 4:50 PM, Michelle Bisson <4joo...@gmail.com> wrote:
> > Hi,
>
> > Here are the time slots possible for the Birds of a Feather evening
> > session.
>
> > We can do one Tuesday or Wednesday evening; if you want one between 5:00
> > > and 7:00 pm, the largest sized room we have available either night seats 35
> > > classroom style and 70 theatre style. If you can move it to 6:00-8:00 pm,
> > > we'd have a bigger room available for you.
>
> > We probably only need a room for 35 people. Classroom style is more
> > flexible for having group discussions. As we can break up into groups during
> > the discussion period if desired.
>
> > Michelle
>

> > On Tue, Mar 18, 2008 at 4:39 PM, Michelle Bisson <4joo...@gmail.com>

> > wrote:
>
> > > Hi, I have created 2 ommunications Team documents.
>
> > > IT360 Communications Team: Contact List
> > >http://spreadsheets.google.com/pub?key=pKli3bUjgPqurBB16zPQoBw
>
> > > IT360 Communications Team: Planning document
> > >http://docs.google.com/Doc?id=dck44vj6_9k2n6xqch
>
> > > Ian and Joe have editing rights. Once we determine who is the team
> > > leader, I will give them editing rights too.
>
> > > Michelle
>

> > > On Tue, Mar 18, 2008 at 4:29 PM, Michelle Bisson <4joo...@gmail.com>

> > > wrote:
>
> > > > IT 360 Birds of a Feather Team (evening session) document. It will be
> > > > updated as needed.
>
> > > >http://docs.google.com/Doc?id=dck44vj6_8ghzk73qn
>
> > > > Michelle
>

> > > > On Tue, Mar 18, 2008 at 4:22 PM, Michelle Bisson <4joo...@gmail.com>

> > > > wrote:
>
> > > > > The Booth Team document is now published. It will be updated as
> > > > > needed.
> > > > > It can be viewed here:
> > > > >http://docs.google.com/Doc?id=dck44vj6_7fstztxcv
>
> > > > > Michelle
>

> > > > > On Tue, Mar 18, 2008 at 4:04 PM, Michelle Bisson <4joo...@gmail.com>

[Michelle Bisson]

Hi Phil,
I have added you to our skype conference but you do not show up as online.  You probably have to add me to your skype contacts.

skype : michelle.joomla
Michelle

[Michelle Bisson]

Hi Richard,

please accept my skype name into your skype contact list.  Then I can see you online.

skype: michelle.joomla

Michelle

[Michelle Bisson]

Ian just skyped me to say he cannot make it to the skype conference tonight.  We'll probably have a couple of other planning skype conferences hopefully that he can participate in.  I'll communicate with him directly as well.

Michelle

[Michelle Bisson]

Hi all,

For those of you who missed the skype conference tonight, i have publshed our conference as a Google doc.

You can view it here.
IT360 Planning skype conference March 18, 2008.
http://docs.google.com/Doc?id=dck44vj6_11cj789dhq

It is still not too late if you wish to help organize this event.

Thanks!

Michelle

[Ian MacLennan]

Sorry for being delinquent folks...

It has been quite a day...

Let me know what equipment is needed...  I'll be bringing my notebook for the Tuesday for sure...  I can also bring my lcd display - it is a 19 inch widescreen display and is relatively portable.  This is sometimes a good thing to have running with some sort of ongoing presentation.  We did setup last year a slideshow of Joomla! sites...  I'll try and see if I can find a video that we can show.

I'll be there all day on the Tuesday, and can participate in the Birds of a Feather (who came up withthat name and what does it mean anyway?) session in whatever way is necessary.

And, btw Joe...  I did not know about the impending release of 1.5 Beta last year - I found out from Jay at the show.  This year I should have the latest scoop from the bug squad, though I think the release will likely come before the show.

Alan - I'm becoming quite convinced you don't exist - you didn't show up for JUG, and now we're going to be on different days at the show...  oh well...

Sonds like you guys had a productive meeting - I do apologize again for having missed, but I do plan on being there on the 8th.  I originally had a meeting in the evening, but that has been cleared away.

Cheers,
Ian

[Michelle Bisson]

Let me know what equipment is needed...  I'll be bringing my notebook for the Tuesday for sure...  I can also bring my lcd display - it is a 19 inch widescreen display and is relatively portable. 

Excellent!

This is sometimes a good thing to have running with some sort of ongoing presentation.  We did setup last year a slideshow of Joomla! sites...  I'll try and see if I can find a video that we can show.

Contact Joe about this as he is interested in having a video presentation on his computer.

Michelle

I

[Michelle Bisson]

Hi All,

I would like to have another skype conference for organizing the IT360 Expo and Birds of a Feather evening session. 

Tues. March 25, 2008 at 7pm.  Please let me know that you plan to participate.

Michelle

[Michelle Bisson]

The Evening session, I called Birds of a Feather because that is what the IT360 called it.  If we want another name, than please suggest one.

Birds of a Feather comes from the expression "Birds of a Feather flock Together".

The last event that we participated at was the Linux Fest Ontario.  They called this type of gathering the same name.

Michelle

[Joe Sonne]

Hi there,

I now have the next Skype text conference chat in my calendar.

Joe

[Michelle Bisson]

The JUG Toronto has a web site? http://toronto.joomla.ca,  Ian & Joe has administrator access.  They can grant access to whoever would like to be on the team to mangage of the Web site.

Michelle

[Michelle Bisson]

Hi Matthew,

I have given you editing rights to these 2 documents for Communication Team planning.

IT Communicatiosn Team : planning doc.
http://docs.google.com/Doc?id=dck44vj6_9k2n6xqch

IT360 Communications Team: Contact List
http://spreadsheets.google.com/pub?key=pKli3bUjgPqurBB16zPQoBw

I put you as on the team since you showed interest.  We do need a team leader.  Let us know if you would like to be the Communication Team Leader.

Michelle

[Michelle Bisson]

Hi all,

We still need 1 more person to man the Joomla! Booth for Wednesday, April 9th,  Who is still available?

Tues. April 8, 2008
1. Ian MacLennan
2. Phil
3. Richard
4. Joe Sonne (afternoon)

Wed. April 9, 2008
1. Phil
2. Alan

3. _____________
4. _____________ (optional)

Michelle Bisson

[Michelle Bisson]

Birds of a Feather Team - Evening session, Tues. 5pm-7pm
Team Leader: Joe Sonne
Who are available for organizing this event and being a resource person and maybe a mini presentation?.

1.  Joe
2.  Ian
3.  Richard
4. ______________________
5. ______________________

Who would like to give an introductory presentation of 10 15 minutes to introduce the Joomla! project and the Joomla! User Group Toronto?

_______________________________________
Who is available to give a main presentation & discussion - 30 - 45 minutes : subject: How to create a basic Joomla! Website?  Who is giving the presentation?

_________________________________________

Joe, would you  be interested in doing a mini presentation 10-15 minutes, about non profits using Joomla! since you have lots of experience with that

However you organize the session, do leave lots of time for discussions.  It is more important fo allow lots of discussion time than to have the presentation too long.

[Michelle Bisson]

I am ordering the Joomla! T-shirts tonight.

All those who is active in organizing the Expo & Birds of Feather evening session, I will be able to get you a free Joomla! T-shirt if you do not have one or need one a new one. I won't be able to get a free t-shirt for all the JUG Toronto members, only those who are representing Joomla! at this event. I can still order you a t-shirt for $20.

So everyone please give me your size.  The Joomla! t-shirts are smaller fitting.  If you usually wear large, than you might prefer xl.  The measurements are on the Joomla! shop.   I will order extra t-shirts to sell.

Michelle

[Ian MacLennan]

I have one already (as you are aware)...  I bought an extra large and it fits me about right, if they helps other who know roughly my size...

Ian

[Ian MacLennan]

and by bought I mean was given one for helping out at the booth last year.

Ian

[ph...@envoguecomputers.com]

I'd like an XL. I'm OK with paying for it.

Thanks,
Phil

On Mar 20, 12:37 pm, "Michelle Bisson" <4joo...@gmail.com> wrote:
> *I am ordering the Joomla! T-shirts tonight.*

>
> All those who is active in organizing the Expo & Birds of Feather evening
> session, I will be able to get you a free Joomla! T-shirt if you do not have
> one or need one a new one. I won't be able to get a free t-shirt for all the
> JUG Toronto members, only those who are representing Joomla! at this event.
> I can still order you a t-shirt for $20.
>
> So everyone please give me your size. The Joomla! t-shirts are smaller
> fitting. If you usually wear large, than you might prefer xl. The
> measurements are on the Joomla! shop. I will order extra t-shirts to sell.
>
> Michelle
>

> On Thu, Mar 20, 2008 at 12:26 PM, Michelle Bisson <4joo...@gmail.com> wrote:
> > Birds of a Feather Team - Evening session, Tues. 5pm-7pm
> > Team Leader: Joe Sonne
> > Who are available for organizing this event and being a resource person
> > and maybe a mini presentation?.
>
> > 1. Joe
> > 2. Ian
> > 3. Richard
> > 4. ______________________
> > 5. ______________________
>
> > Who would like to give an introductory presentation of 10 15 minutes to
> > introduce the Joomla! project and the Joomla! User Group Toronto?
>
> > _______________________________________
> > Who is available to give a main presentation & discussion - 30 - 45
> > minutes : subject: How to create a basic Joomla! Website? Who is giving the
> > presentation?
>
> > _________________________________________
>
> > Joe, would you be interested in doing a mini presentation 10-15 minutes,
> > about non profits using Joomla! since you have lots of experience with that
>
> > However you organize the session, do leave lots of time for discussions.
> > It is more important fo allow lots of discussion time than to have the
> > presentation too long.
>
> > Michelle
>

> > On Thu, Mar 20, 2008 at 12:04 PM, Michelle Bisson <4joo...@gmail.com>

> > wrote:
>
> > > Hi all,
>
> > > We still need 1 more person to man the Joomla! Booth for Wednesday,
> > > April 9th, Who is still available?
>
> > > Tues. April 8, 2008
> > > 1. Ian MacLennan
> > > 2. Phil
> > > 3. Richard
> > > 4. Joe Sonne (afternoon)
>
> > > Wed. April 9, 2008
> > > 1. Phil
> > > 2. Alan
> > > 3. _____________
> > > 4. _____________ (optional)
>
> > > Michelle Bisson
>

> > > On Thu, Mar 20, 2008 at 12:00 PM, Michelle Bisson <4joo...@gmail.com>

> > > wrote:
>
> > > > Hi Matthew,
>
> > > > I have given you editing rights to these 2 documents for Communication
> > > > Team planning.
>
> > > > IT Communicatiosn Team : planning doc.
> > > >http://docs.google.com/Doc?id=dck44vj6_9k2n6xqch
>
> > > > IT360 Communications Team: Contact List
> > > >http://spreadsheets.google.com/pub?key=pKli3bUjgPqurBB16zPQoBw
>
> > > > I put you as on the team since you showed interest. We do need a team
> > > > leader. Let us know if you would like to be the Communication Team Leader.
>
> > > > Michelle
>

> > > > On Thu, Mar 20, 2008 at 11:52 AM, Michelle Bisson <4joo...@gmail.com>
> > > > wrote:
>
> > > > > The JUG Toronto has a web site?http://toronto.joomla.ca, Ian & Joe

[Michelle Bisson]

Thanks Ian!  Would you be interested in doing the same presentation (or something similar) as last year for the Birds of a Feather Evening Session? 

Check with Joe, as I am not sure if he has a presentation in mind or if someone else would like to do this.  We do need to cofirm who will be the doing presentation(s) and the subject asap so we can let others know in our announcements.

Michelle

[Michelle Bisson]

Phil,

Since you have volunteered to man the booth both days, it is a good idea for you to have 2 t-shirts, so that on the Wed you have a clean t-shirt. I don't expect you to be doing laundry at midnight just to have a clean t-shirt.

Joomla! will pay for two t-shirts.  Keep the first one and the second t-shirt can be used at the next Joomla! Event by you or someone else if they need a second t-shirt.

If anyone has a t-shirt from past events, but it is getting worn out or faded. I will get you a new t-shirt if you let me know.  We obviously want everyone to have a new or like new t-shirt to represent Joomla!

MIchelle

[Michael Pinkus - Grape Guy]

I don't want to be rude to anybody but I think I should be taken off this planning string of emails.
I still want to belong to the user group - and yes I use Joomla and love it - but I am not a programmer nor do I know enough to man a booth, besides saying "I love using it and wish I knew more about it" ... so please take me off this particular string and let me know when the next meeting is.

Today alone I have received 6 emails from Michelle in the course of two hours - Hello Michelle pleasure to have met you.

[Michelle Bisson]

Hi Michael,

Good idea! I will create a separate mailing list for those who are involved in planning this event.

Michelle