Copy or Clone a Guide and Sharing Guides among Staff

[Cindy Fisher]

Hi Andrew & rest of the list,

We just upgraded to 1.0 (which is awesome and so much more intuitive
than previous versions), but I'm having an issue with figuring out a
way to copy previously created guides.

I know it's possible to browse for a certain guide and then add each
box from that guide - but this is rather tedious since I can't seem to
find a way to add all the boxes at once. If I do select one box, the
Browse Box dialog opens and then I have to re-browse to find that box
again. I think I remember from a discussion previously with Andrew
that the "cloning" feature was really problematic, but now I'm not
sure what the best way is to recreate a guide as quickly as cloning
did in the past.

The other quite I have is that currently the way we log in to SP is
that each staff member has their own email address that gets them into
the system. When one person creates a guide, unless we are not adding
another staff member to that guide as a co-collaborator, then by
default other staff can't see them. If we wanted to always, by
default, allow all of our staff to be able to see all of the guides,
is their a way to make all of the guides public to all admins by
default? I'm guessing that this could either be done by creating one
uniform login for everyone to use or simply by adding multiple staff
members to each guide?

Thanks in advance for any help!
Cindy

[Andrew Darby]

Hi Cindy,

For #1, I don't think there is a simpler way right now. The cloning
was buggy, and was causing all sorts of little gremlins, so version
1.0 got rid of it. We talked a bit about having tick boxes (rather
than the plus signs) so you could add multiple boxes, but that was a
victim of time constraints. That could be a worthy enhancement for
the next version. There might be simpler ways to just clone the
entire guide's sql, come to think of it.

For #2, if you go to control/guides/guide.php and find this line near the top:

// See if they have permission to edit this guide
if (!isset($_SESSION["admin"]) || $_SESSION["admin"] != 1) {

you could change this to, say, allow only people with the "records"
permission (basically, ability to create records or guides) to modify
other peoples' guides:

if (!isset($_SESSION["records"]) || $_SESSION["records"] != 1) {

Andrew

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[Cindy Fisher]

Andrew,

Thanks so much. Since I'm not the system admin, I'll send this over
and see if this makes sense and will report back.
As for the tick boxes, cloning of sql, etc, I'm all ears when you get
a chance to play around with this -- but I'm sure there's always more
features to add.

Thanks again!
c.