IPAD security

[Shevawn Eaton]

Hi All,
We have just been able to purchase IPADS for our SI Leaders to do data entry during their sessions (among other things). We are looking for ways to secure them over the course of the semester. Since we seem to lose a textbook or calculator every year, we want the advise of those who have been there. We have had them engraved with "Property of ACCESS at NIU" but what else do you do?

Our question is, how to you manage the checkout of IPADS to your tutors/SI Leaders? Do they get one checked out to them at the beginning of the semester and turn it in at the end? DO they check it out as needed? Who monitors them?

Any info you can give us to make us more wise as we ZOOM into the 21st century here would be appreciates.

Thanks.

Shevawn Eaton, Ph.D.
Director, ACCESS
Williston 100
Northern Illinois University
DeKalb, IL 60115
PH: (815) 753-0581
www.tutoring.niu.edu
sea...@niu.edu

FAX: (815) 753-4115

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[Moore, Tammy-Lynne]

We use a check in/out system. All of our iPads, in addition to the engraving have an institutional inventory number attached. We use Red Beam Check In/Out software with a barcode scanner. In the event that someone were to try and remove the inventory #, the system still has the inventory # tied to the SN. We have a locked room with locked cabinets where the iPads are housed. When someone needs to check them out, we have a few designated staff who can do so, scanning in the student's ID, the Inventory ID, the room it will be used in, and for how long. We currently do not check out iPads to SI's for an entire semester. They can, however, check out a student set for a class period, and can check one out for their own use for setting up lessons and plans one week at a time. In the software, there is a place to note the purpose (free write, not a dropdown), so we note the intention there.
It only takes 2 minutes from beginning to end to check out an entire class set using the barcode scanner and software. The most time consuming issue is initially setting up the database with all of the information - inventory info, room locations, and then those who can actually use the equipment - faculty, SI's etc.). We do also have the GPS activated on our iPads - like Lowjack so that if an iPad goes missing, we can trace it.


Tammy-Lynne Moore
Developmental Success Coordinator, Title V - ENMU
Phone: 575-562-2503
Email: tammy-ly...@enmu.edu

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