Just getting started

[Anna Morgan]

Our disaster organization is going to start using Sahana to get more organized with all the information, instead of some info here, some info there and we will have certain individuals that will have access to this information (volunteer basics [name,phone #, email], inventories, etc..., but when it comes to protected information (medical information on volunteers or financials) we want to have that with more security, for obvious reasons.

I was curious are there any existing areas within Eden that could hold certain information with a higher level of security?

Thanks!
Aj

[Fran Boon]

Hi Anna, welcome :)

On 19 June 2013 15:44, Anna Morgan <ajmor...@gmail.com> wrote:
> Our disaster organization

Are you allowed to say which?

Yes of course :)

There are very powerful Authorisation options, although obviously with
this power comes a little complexity, so it's not as accessible as
we'd like.

The documentation is here:
http://eden.sahanafoundation.org/wiki/UserGuidelines/Admin/Permissions

So you first enable differential authorisations via the overall
security policy (probably to table, so settings.security.policy = 5)

A complex example of a security policy is the IFRC one:
https://github.com/flavour/eden/blob/7ebd5d7db3cd240eca24086836c89237a3fef980/private/templates/IFRC/auth_roles.csv

Currently Medical Conditions are held as a single free-text field in
the pr_physical_description table, so that would be the one to
restrict access to.
- although I'm guessing that you'll be creating a custom table for
this info anyway?

The data can be either accessed by a tab which isn't present if the
user doesn't have access (& they'll also fail if they try the URL
manually!)
Fields from restricted tables can also be included into the main
person form using S3SQLCustomForm & it automatically detects if the
user has access or not & simply hides the field if they don't.

Overall this shouldn't be too hard as you describe it, but of course
you'll want to do proper testing to be sure that your security policy
is working as you'd like.

Best Wishes,
Fran.

[Anna Morgan]

Fran,

The organization I am with is called PAR (Prepare And Respond) out of northern AL.  We most recently returned from the Oklahoma City Metro Area, where we spent a week assisting at the end of May.
We've been looking at using Sahana since last year, but we are an all-volunteer organization, so time slips away from us at times.  But we realized while in OK that we need the system because it would be so much easier to update than the Excel spreadsheets I've been using.

Thanks for the information, I will pass it on to our "guru's"

Anna Morgan

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--
Anna J. Morgan
Hope is not pretending that troubles don't exist. It is the hope that they won't last forever. That hurts will be healed and difficulties overcome. That ONLY through our Faith in the Lord can we be led out of the darkness and into the sunshine.

[Michael Howden]

Dear Anna,

Welcome to the community. Always great to be supporting organizations which are active on the front line of disaster management. I certainly see Sahana Eden as a really valuable tool for organizations that need a wee bit more sophistication than a spreadsheet!

You're aware that you can easily import your existing records from Excel?

Cheers

--
Michael Howden
Director, Sahana Software Foundation
Managing Director, AidIQ
mic...@sahanafoundation.org
skype: michael.howden
+64 (21) 126-1360
+1 (213) 261-4250
twitter:@michaelhowden

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[Anna Morgan]

Michael,

I was hoping I would be able to import from many Excel spreadsheets.  Thanks for confirming that!!

Have a Great Weekend!!
Anna Morgan