US-NY: New York-Executive Assistant
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Job Title: Executive Assistant
Job Location: NY: New York
Pay Rate: Open
Job Length: full time
Start Date: 2008-08-01
Company Name: Citi
Contact: Human Resources
Phone: email only please
Fax: email only please
Description: Executive Assistant – 08027122
Job Description
Apply Online
Description
Functional Title: Executive Assistant
Summary: This position will provide support to the Global Head of Consumer Compliance. Duties are complex and confidential requiring the highest level of discretion and independent judgment. Employees within this role will have continuous contact/communication with the offices of senior executives globally, external organizations and regulators, and senior leaders within the Compliance function. The successful candidate will have a desire and capability to learn about and contribute to the efficient administration of the Consumer Compliance organization and programs. Responsibilities: * Provides administrative and organizational support to a senior-level executive * Handle incoming calls, respond to inquiries, clarify company policies and procedures * Manage e mail and other correspondence, forwarding as needed and tracking through an appropriate filing and record keeping system * Maintain frequently changing calendars with assistance of Outlook , reaching out by telephone and otherwise as needs * Coordinate all aspects of executive level appointments, meetings, receptions and conference calls * Prepares and reviews materials and correspondence for meetings * Assist with creation/modification of presentations, spreadsheets, and other various E system * Order supplies and process invoices through P2P system * Organize and secure highly confidential company and employee information * Process and follow-up on CSRs and Virtual Requests * Assist in ad-hoc reports special projects as needed * Serve as a member of a cohesive team, providing back up support for other managers or administrative staff when required
Specifications / Qualifications Qualifications: Technical Skills - * Highly proficient in MS Office with an emphasis on PowerPoint and Excel * Ability to gain a strong command of new systems (T&E, P2P, VRs, etc.) * High proficient in Outlook and mailbox management techniques * Project management skills a plus Non-Technical Skills - * At least 5 years prior experience required * College degree preferred * Expert in multi-tasking, organizing, and prioritizing a must * Strong written and verbal communication skills * Highly dependable * Detail oriented , with pride in work product quality * Ability to work independently and prioritize workload * Excellent judgment and relationship skills * Demonstrates a high level of integrity and professionalism * Energetic, responsive team player with the interest to take initiative and work in a fast-paced environment * Ability to work 8 am- 6 pm and be flexible for overtime as needed
Profile Job Function Administration Location NAM-US-NY-New York Employee Status Full-time Education Level Bachelors Degree Shift Day Job Employee Type Regular Exempt Status Non-exempt Travel No
Additional Information Posting Date Jul 18, 2008, 01:15 PM, Montreal, New York, Washington D.C. - (UTC -5:00) Number of Positions 1
Relocation No Brief Description of the Organization The Citigroup Global Consumer businesses comprise the financial service sectors most diverse consumer product offerings, including banking services, credit cards, loans and insurance. Our businesses also offer industry-leading technology, a strong worldwide presence and a powerful global franchise in Citibank. Office Location / Address New York, NY
Please refer to Job code citigroup-622689 when responding to this ad.
For FASTEST PROCESSING of your resume, please visit http://www.jobcircle.com/classifieds/1570213.html?source=ng to apply online.
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For fastest processing of your resume, this employer asks that
you apply to this job using the URL above.
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JobCircle.Com
JobCircle.com is a regional job board serving all industries
and occupations in the PA, NJ, DE, NY, MD, and DC areas.
We offer a regional job board, online learning, and regional
job fair events for jobseekers who live in our areas of focus.
To Learn More:
Job Board: http://www.JobCircle.com?source=ng
eLearning: http://www.JobCircle.com/courseware?source=ng
Job Fairs: http://JobCircleJobFairs.com?source=ng
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Job Title: Executive Assistant
Job Location: NY: New York
Pay Rate: -
Job Length: full time
Start Date: 2008-08-01
Company Name: The Execu|Search Group
Contact: Gregory Saukulak
Phone: email only
Fax: 212-972-0250
Description: Responsibilities for the Executive Assistant-Infrastructure include:
- Scheduling and coordinating internal and external meetings for the firms and Board membership activities
- Organizing and maintaining ongoing records (offline and online) regarding project files, trade periodicals, reports, events and portfolio company records
- Working with full-service corporate travel agent to coordinate executive travel
- Completing online Carlyle expense forms and track reimbursements
- Moderating document creation (Microsoft Word and PowerPoint)
- Providing general administrative support as requested (assist with incoming phone calls, moderate copying/filing/faxes, etc.) and provide back up administrative support as needed
- Opening large volume of mail and e-mail each day and sort
- Managing special events or infrastructure projects
- Provide reception coverage as needed
- Anticipating work assignments whenever possible
- Maintaining confidentiality of all sensitive and confidential issues
- Adding value to the firm - is able to prioritize work efficiently and complete it in a timely manner, manages resources effectively and efficiently while handling multiple responsibilities
- Handling ad hoc requests
Required Skills:
- 4+ years of relevant experience
- Finance background
- Strong Excel and PowerPoint skills
Job Type: Finance Accounting
Please refer to Job code J50513 when responding to this ad.
For FASTEST PROCESSING of your resume, please visit http://www.jobcircle.com/classifieds/1568811.html?source=ng to apply online.
JobCircle.Com
JobCircle.com is a regional job board serving all industries
and occupations in the PA, NJ, DE, NY, MD, and DC areas.
We offer a regional job board, online learning, and regional
job fair events for jobseekers who live in our areas of focus.
To Learn More:
Job Board: http://www.JobCircle.com?source=ng
eLearning: http://www.JobCircle.com/courseware?source=ng
Job Fairs: http://JobCircleJobFairs.com?source=ng
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Job Title: Executive Assistant
Job Location: NY: New York
Pay Rate: -
Job Length: full time
Start Date: 2008-08-07
Company Name: The Execu|Search Group
Contact: Gregory Saukulak
Phone: email only
Fax: 212-972-0250
Description:
Responsibilities for the Executive Assistant include:
- Reporting to Executive Administrator
- Supporting two partners with administrative duties
- Managing calendar
- Scheduling travel arrangements
- Managing correspondence
- Drafting PowerPoint presentations
- Planning project deadlines
- Handling ad hoc projects when necessary
Required Skills:
- 3-5 years of assistant experience
- Proficiency in Microsoft Excel and Word
Job Type: Finance Accounting
Please refer to Job code J50207 when responding to this ad.
For FASTEST PROCESSING of your resume, please visit http://www.jobcircle.com/classifieds/1476271.html?source=ng to apply online.
JobCircle.Com
JobCircle.com is a regional job board serving all industries
and occupations in the PA, NJ, DE, NY, MD, and DC areas.
We offer a regional job board, online learning, and regional
job fair events for jobseekers who live in our areas of focus.
To Learn More:
Job Board: http://www.JobCircle.com?source=ng
eLearning: http://www.JobCircle.com/courseware?source=ng
Job Fairs: http://JobCircleJobFairs.com?source=ng
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Job Title: Executive Assistant
Job Location: NY: New York
Pay Rate: -
Job Length: full time
Start Date: 2008-08-09
Company Name: The Execu|Search Group
Contact: Gregory Saukulak
Phone: email only
Fax: 212-972-0250
Description: Responsibilities for the Executive Assistant include:
- Interacting with executive management and as part of a small administrative team
- Providing comprehensive support services in the Finance/Accounting Group
- Scheduling appointments and organizing meetings
- Preparing drafts of correspondence and presentation materials
- Serving as a liaison between managers and contacts, both within and outside the firm
- Completing special projects as needed
Required Skills:
- 5-7 years of experience with corporate management in a support role
- Strong Microsoft Office skills
- Strong Outlook and Excel skills
- Solid academic history with strong GPA
Job Type: Finance Accounting
Please refer to Job code J50309 when responding to this ad.
For FASTEST PROCESSING of your resume, please visit http://www.jobcircle.com/classifieds/1514836.html?source=ng to apply online.
JobCircle.Com
JobCircle.com is a regional job board serving all industries
and occupations in the PA, NJ, DE, NY, MD, and DC areas.
We offer a regional job board, online learning, and regional
job fair events for jobseekers who live in our areas of focus.
To Learn More:
Job Board: http://www.JobCircle.com?source=ng
eLearning: http://www.JobCircle.com/courseware?source=ng
Job Fairs: http://JobCircleJobFairs.com?source=ng
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Job Title: Executive Assistant
Job Location: NY: New York
Pay Rate: -
Job Length: full time
Start Date: 2008-08-10
Company Name: The Execu|Search Group
Contact: Gregory Saukulak
Phone: email only
Fax: 212-972-0250
Description: Responsibilities for the Executive Assistant include:
- Maintaining calendars, contacts and tasks
- Scheduling and coordinating internal and external meetings for the firm and Board membership activities
- Organizing and maintaining ongoing records (offline and online) regarding project files, trade periodicals, reports, events and portfolio company records
- Working with full-service corporate travel agent to coordinate executive travel
- Moderating document creation
- Providing general administrative support as requested (assisting with incoming phone calls, moderate copying, filing, faxes, etc)
- Providing back up administrative support as needed
- Handling ad hoc assignments as needed
Required Skills:
- 2+ years of related work experience
- Bachelors Degree
- Strong Microsoft Office skills
Please refer to Job code J50523 when responding to this ad.
For FASTEST PROCESSING of your resume, please visit http://www.jobcircle.com/classifieds/1564001.html?source=ng to apply online.