Nottinghack Village EMF Camp

[Dominic Morrow]

Hello Folks

1st off I'd like to gauge interest in the EMF camp that will be happening outside of Milton Keynes in early September 

http://wiki.emfcamp.org/wiki/Electromagnetic_Field_2012 

I'm keen that we, Nottinghack, the UK's 2nd largest Hackspace in terms of members, Europe's largest Hackspace (probably) and the WORLDS BEST hackerspace should have our own villiage at this event...

http://wiki.emfcamp.org/wiki/Villages 

If someone has the wiki fu and more importantly the time and the inclination could they please create a "Nottinghack Village" page on the EMF wiki... also we should have the same info on our wiki... It's time to start planning our EMF invasion force. We'll need to create a community of our own. I think we should certainly take a barrel of excellent Magpie brewery ale! 

I'm interested to know who already intends to go. I'll be taking my van so will have a large space to move stuff as well as one spare seat for the journey! 

--
Dominic 

Nottingham Hackspace Organiser 

For more information about the Hackspace please visit us at

www.nottinghack.org.uk 

[Tom Gwynne]

I have already booked them dates off from work plus  the Monday as I am 90% certain of going.

 

I also shall be taking my van to join the Nottinghack White van man parade down the M1!

I also have a pretty good/well stocked set of camping equipment including cooking equipment ect to take and start us off.

 

Tom

[James Hayward]

I'm thinking about it hard! I really want to go, but depends on cost. I've got a pass from the family for the time though!

We should definitely have a village!

J

[Dominic Morrow]

I think the cost is going to be somewhere between £50 - £100 per person but it might not be as much as that. Maybe bring Caroline and Joha!

Tom - Brilliant the more white vans the better!

DM

[Matt Lloyd]

I'm in

'RepRap' Matt

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[Kate Bolin]

I'm definitely in if I can get there. I'm guessing the White Van convoy will have space for one more person?

Also, I am buying this tent:

http://www.leisureoutlet.com/camping-and-outdoors/tents/four-person-tents/gelert-cabana-4-person-festival-tent.html 

Which will totally make Nottingham Hackspace the coolest village around.

And I'll make a new page for this on our wiki to just make sure we get shit together.

--
Kate Bolin
www.katebolin.com

[Kate Bolin]

I was going to make a Village page for us on their wiki, but I got this error when I tried to register:

Your IP address is listed as an open proxy in the DNSBL used by Electromagnetic Field. 

Someone else wanna make the page?

--
Kate Bolin
www.katebolin.com

[Dominic Morrow]

I've been following the EMF camp threads on their mailing list. 

Do folk realise its going to cost about £100 per ticket for the 3 days and that parking will be extra? 

I'd like to get a good feel for who will be going along. Seems like a lot of money to me. I'll probably go still but I know Nottinghack and attendance can be poor at our own events let alone one where it's the better part of a ton in a field somewhere?!

Please note I'm not trying to put people off I'd genuinely like to get a feel for numbers?

DM

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[Matt Lloyd]

I'm still going if I can get a lift.  

'RepRap' Matt

Sent from my iPhone 4

[James Hayward]

Do we know the actual ticket costs yet? That's at the top of my budget, but still 80% going!

[Dominic Morrow]

I'm pretty sure it'll be about £100 I'm also pretty sure it won't go over that. I think it will be safe to assure ticket plus parking will be £100

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[Ric Briney]

I'm pretty sure I'll be coming too. Would be good to know what percentages of the £100 go on what, from what I've seen on the emf group the field hire fee was very cheap. Would also be good to know what people get for their money.

[Mark Steward]

Hi Ric,

The current working budget is at:

  https://docs.google.com/spreadsheet/ccc?key=0Ajm2o7l_HK6RdGVrT0k4bVFDZ1VwNkNRd2ppVHB1TEE

Feel free to join in the discussion on IRC or the mailing list (links on http://emfcamp.org).

Mark

[Matt Lloyd]

from what i under stand a lot is the infrastructure, including things like the following

site hire

toilets

water

electricity

internet

internet/electricity distribution

fencing 

tent/marquee's

rubbish bins/disposal

security

these are just some of the things i've seen talked about on the emf mailing list

'RepRap' Matt

[Matt Lloyd]

damn it, cant believe i forgot the most important one of all 

Bar

'RepRap' Matt

[Kate Bolin]

I'm actually saving my money, so I am so there.

But I am gonna need a ride.

--
Kate Bolin
www.katebolin.com

[Dominic Morrow]

We could organise a minibus to save on parking plus fuel costs but this will go on top of the ticket price. 

DM 

Sent from my iPhone

[Matthew Gates]

I think I will go.

[BuLLeT]

I think £100 is a really good price for an organised camping weekend with lots of activities arranged with plenty of like minded people. This is coming from a music festival goer who pays uptown £200 for a weekend event, infact I'm not going to any music festivals this year just so I can come here.
Plus with more early adopters this year there is more chance of this carrying on each year whilst getting bigger and better.

Unless anything major happens I'm going, van and one spare seat if the boy doesn't. 
Oh yea, we don't need showers, everyone will smell just as bad as each other by Sunday afternoon.

Tom 'Nondo X ' Gwynne

[Martin Raynsford]

I attend 4 LRP events a year run by a very professional outfit who set up a computer network in a field provide excellent food services, toiletries and clean warm showers amongst other things. And they do all of that for £55 a weekend and we get 2 fields and don't pay for parking, I guess the other £140 for a festival goes on artists and not on cleaning the portaloos.

[Adrian Godwin]

Martin, please get on the mailing list and look at the budget
spreadsheet. We're very willing to hear how we can reduce the costs.

-adrian

[Dominic Morrow]

I'm guessing it has a lot to do with experience.

Sent from my iPhone

[Martin Raynsford]

I don't know how they do it, although right at the start of the process I made enquiries with them to see if they would like to host the camp on behalf of the hackers. They would be willing if they had their own site (yes they make enough profit on £55 tickets to consider buying a site), but as they don't have those facilities yet they couldn't help you too much (plus the site they use is currently limited to x events per year). Hence why I didn't get involved, but was surprised to hear costs had crept that high.

[Adrian Godwin]

Indeed, so if anyone knows of cheaper suppliers, or areas where we're
overengineering in the belief that we have to do things for legal
reasons, we could do with it pointing out.

-adrian

[Adrian Godwin]

I suspect the right way to do it is start small (when you can ignore a
great many issues) and grow slowly, working out along the way what you
can ignore and what you can do on the cheap. Although 500 isn't huge,
it's enough that there's a danger of going expensively wrong if
something is screwed up, so we're probably erring on the side of
caution and following law rather than custom. A bar licence also makes
the authorities much more interested.

It's definitely easier, smaller : dorkcamp was £30 including food !
But there are a load of things that are necessary, that we didn't have
to do for that - there were less than 40 of us.

On Mon, May 21, 2012 at 9:05 PM, Martin Raynsford

[Martin Raynsford]

I guess they save £1000 on cleaning the toilets by dedicated volunteers who nab themselves free tickets for the weekend, although it is a thankless task.

I think 2 pints per person per day is a bit high, especially at £3 a pint, unless you're saying people aren't allowed to bring their own beer.

Fencing seems like an odd £2K requirement, are you planning to have many backstage areas? There was a remarked lack of fencing at the Newcastle maker faire and that was open to the public, can't you persuade people to be nice, they are all paying to be there and unlikely to want to trash that tent over there.

Minibus + 4x4? £1300, again couldn't you persuade someone with a large vehicle to do runs on Friday and Sunday for free entry? At our events the shuttle only runs at start and end, anyone in the middle makes alternate arrangements.

£4K on generic shiny might be a tad ambitious for a first festival, surely the people coming make the festival awesome.

These won't all work for you obviously but just a quick glance at the budget. If you want to speak to this other organiser he said he was happy to do so (but at the start of the project I figured you wouldn't be poised to ask the right questions)

[Russ Garrett]

Hey, I'm in charge of the EMF budget. First off, it's still extremely provisional in places. I'd be surprised if the cost ended up greater than £90 unless something very surprising happens.

On Monday, 21 May 2012 21:26:14 UTC+1, Martin Raynsford wrote:

I guess they save £1000 on cleaning the toilets by dedicated volunteers who nab themselves free tickets for the weekend, although it is a thankless task.

The toilet supplier is cleaning as well as emptying.

 

I think 2 pints per person per day is a bit high, especially at £3 a pint, unless you're saying people aren't allowed to bring their own beer.

I agree, I might dial that down a bit. (Unfortunately that *reduces* our profit.) We're researching bar sales at other hacker camps at the moment. 

 

Fencing seems like an odd £2K requirement, are you planning to have many backstage areas? There was a remarked lack of fencing at the Newcastle maker faire and that was open to the public, can't you persuade people to be nice, they are all paying to be there and unlikely to want to trash that tent over there.

No backstage areas - that's just for the site perimeter which will be required by our alcohol license (and also because we don't want people wandering in and stealing things).

 

Minibus + 4x4? £1300, again couldn't you persuade someone with a large vehicle to do runs on Friday and Sunday for free entry? At our events the shuttle only runs at start and end, anyone in the middle makes alternate arrangements.

That's not locked down yet but we have a 4x4 so it'll be reduced soon. Everyone involved (including volunteers and organisers) will be paying for their ticket. Most parking isn't going to be directly adjacent to the camp site, so 

 

£4K on generic shiny might be a tad ambitious for a first festival, surely the people coming make the festival awesome.

That's also acting as a general buffer, but if we haven't got anything reasonable to spend it on we'll remove it before we lock down the ticket price.

Cheers,

Russ

[Chunky]

I agree - £100 for a weekend festival is fine.
I'll be going unless some highly improbable work overseas actually comes good.
I'd be up for organised transport from Notts via hackspace.
I'd like to take a few things as well.

Matt

[Martin Raynsford]

Just to clarify I feel £100 is acceptable for a weekend away, I would like that price to drop once people have the experience of running an event.

I've not ruled out going yet but I'm very time short all summer :(

[Matt Lloyd]

Price aside I've finally added NottingHack to the villages page on the emf wiki

http://wiki.emfcamp.org/wiki/Villages

So your all going now in order to make it an awesome village, if we can i'd love an enclosed marque which we can setup a Hackspace in.

I'm thinking CNC mill, reprap, soldering stations, laser cutter, beer, etc

'RepRap' Matt

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[James Hayward]

Yes yes yes!

[Ric Briney]

Tickets now on presale

[James Hayward]

Ok, who's going to this? Have you put your deposit down on a ticket yet?

Once we get an idea of numbers we can hopefully start a plan about what we are going to take and how much of a village we are going to have!

To start us of, I have put my deposit down, and we'll be going and driving there.

J

[Dominic Morrow]

I too have paid a deposit and will be taking the van so we can take lots of gear with us. I'll have a spare seat in the can too.

Dominic 

Sent from my iPhone

[Kate Bolin]

Put down my deposit, but I'll need a ride. And I work at a camping/leisure supply store, so if people need things, let me know.

(Personally still trying to decide what tent I want...)

--
Kate Bolin
www.katebolin.com

[Jake Howe]

Struggling to decide between the Hello Kitty one, or the MLP one?

Jake

[Kate Bolin]

Oh *now* you're done it.

http://www.ebay.co.uk/itm/Hello-Kitty-3-4-Man-Mega-Tent-Dome-Style-Pink-New-Bag-/160822192451

--
Kate Bolin
www.katebolin.com

[Jake Howe]

You need to get one of those to counteract all the boring man tents.

[Martin Raynsford]

I think someone needs to get one of those and now my vote is for Jake doing it.

[Jake Howe]

Afraid its a choice between EMF Camp and the Steampunk Asylum for me.

So, still not sure what I am going for.

[Matt Lloyd]

I'm going, have paid deposits and call dibs on a space in James car and his big tent.

'RepRap' Matt

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