Re: One format change and the enitre document changes

[Caro...@officeformac.com]

Ok I had same problem and found the answer.

Go to Format - Styles and Formatting,
Look in Pick Formatting to Apply box. You should see Normal.
Hover mouse over right side of Normal box to get drop down arrow.
Click on arrow.
Click on Modify...
In Modify Style pop up window untick Automatically Update.
Click Add to Template.
Click OK.

That did it for me. Hope it works for you.

[John McGhie]

Yes, that's correct. That setting is one of the "Automatically break your
document" misfeatures Word has been saddled with for many years.

The effect is that if you make any change to the formatting of a paragraph
that has a style applied, the change is made to the Style, and thus affects
every paragraph in the document to which that style has been applied.

Users who have not tried formatting with styles do not know about them (or
the speed, precision, and labour-saving they bring). So their entire
document is in Normal Style (because a paragraph cannot have "no style").

Microsoft realised that Automatically Update was causing untold pain and
anguish. It's one of the "automatic" things that makes Word extremely
difficult to learn and use.

So in later versions of Word, they disabled Automatically Update for the
Normal style. But not for the other styles.

The effect of this is that if you find a document where Automatically Update
is enabled for Normal style, you are looking at a document originally
created in an old version of Word.

That in turn means that if that style is bad, you need to check all the
others, because once Automatically Update gets set in a document, it spreads
like Swine Flue...

We recommend that you go through Normal template and ensure that setting is
turned OFF for all styles. That will ensure this particular source of grief
cannot revisit you in future.

Users with full versions of Word (i.e. Anything except Word 2008) can run a
macro to instantly turn this setting off for all styles in any document.

We're still waiting for one of the AppleScript folks to offer to convert the
macro for use in '08. They probably won't bother: macros are coming back in
Word 2010.

Cheers

On 30/09/09 12:36 AM, in article 59b7d...@webcrossing.caR9absDaxw,
"Caro...@officeformac.com" <Caro...@officeformac.com> wrote:

--
Don't wait for your answer, click here: http://www.word.mvps.org/

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Microsoft MVP, Word and Word:Mac
Sydney, Australia. mailto:jo...@mcghie.name