Mail Merge Labels

[lau...@officeformac.com]

Version: 2008 Operating System: Mac OS X 10.6 (Snow Leopard) I have figured out how to make labels, but I can't figure out how to pick & choose the names I want. In windows word, you could use a check mark for the name. I don't want to make a label for every name in my data source.

[CyberTaz]

Unfortunately Mac Word's Mail Merge Manager doesn't provide the checkbox
method to pick & choose individual records. If the records to be included
don't have anything in common by which to Filter them you need to improvise
a little. One of the simplest alternatives to achieve result is to modify
the record source a little to provide that commonality...

If the record source is a Word Table or an Excel file for example, just add
another field & name it "Include" or whatever you wish. Go down the list &
put an x or other character of your choice in that field for the records you
want to include in the merge.

When you do the merge,use Step #4 to Filter the record source for those
where the Include field is equal to x.

HTH |:>)
Bob Jones
[MVP] Office:Mac

On 12/15/09 4:36 PM, in article 59baf...@webcrossing.JaKIaxP2ac0,

[Michel Bintener]

Alternatively, if your contact list is the Office Address Book in Entourage,
you can assign the contacts whose address you want to print to a specific
category. Using the Filter options in the Mail Merge Manager, you can then
select that category to make sure that only the contacts in that category
are included.

On 15/12/09 23:54, in article C74D7DC9.58C49%onlygen...@com.cast.net,
"CyberTaz" <onlygen...@com.cast.net> wrote:

> Unfortunately Mac Word's Mail Merge Manager doesn't provide the checkbox
> method to pick & choose individual records. If the records to be included
> don't have anything in common by which to Filter them you need to improvise
> a little. One of the simplest alternatives to achieve result is to modify
> the record source a little to provide that commonality...

--
Michel Bintener
Microsoft MVP - Macintosh

*** Please always reply to the newsgroup. ***

[CyberTaz]

Hi Michel;

Did that finally get fixed? The last I heard Categories didn't work too well
for filtering in a Merge, but I haven't had reason to test it recently.

--
Regards |:>)

Bob Jones
[MVP] Office:Mac

"Michel Bintener" <mbin...@NOmvpsSPAM.org> wrote in message
news:C74E3D1A.9790%mbin...@NOmvpsSPAM.org...

[Michel Bintener]

Not really. I have had a look at the list, and some categories are just
invisible whereas others are displayed properly. I can find no logical
pattern behind it. However, if the one category that you want to use can be
selected, that's all that counts, isn't it? ;-)

On 16/12/09 18:27, in article enaB5Pnf...@TK2MSFTNGP06.phx.gbl,
"CyberTaz" <onlygen...@comcast.net> wrote:

> Hi Michel;
>
> Did that finally get fixed? The last I heard Categories didn't work too well
> for filtering in a Merge, but I haven't had reason to test it recently.

--