Settting Up a "Reply to" Exchange Mail Account
Howard Kelley
can using Outlook with a traditional POP account? I would like to forward
several of my POP accounts to my Exchange mail account to consolidate inbound
mail. Then to be able to use my Exchange mail account as a default with
replies coming back to the POPs. I hope I made this clear.
Lanwench [MVP - Exchange]
No, it doesn't work like that. When you reply using Exchange, you can reply
only with your default SMTP address. There's no way to set a different
"reply to" address as a default although you can set that up per message.
Howard Kelley
than a per message basis.
Lanwench [MVP - Exchange]
> "Bummer" as my son would say. Wish there was some kind of a
> work-around other than a per message basis.
Are these POP accounts on domains you own? If so, have the mail delivered
directly to Exchange via SMTP. Then you can:
a set them up in different DLs (of which you're the sole member). Grant
yourself Send As rights on those DLs so you can put them in the From field.
or
b) look at www.ivasoft.biz for ChooseFrom.
Howard Kelley
understand your suggestion.
I use an Exchange 2007 service (1and1) which is a single account. I have a
POP account(s) from a domain(s) which I own. I would like to have inbound
mail sent to the POP account to be routed to the Exchange account which I
could do through forwarding. I would like to be able to send and reply under
the name of the POP accounts using my Exchange service using the POP domain
as my default identiity. In other words, I would like for Exchange to be
transparent.
My reasons for doing this is to gain the benefits of my Exchange service
while manipulating only one account.
As it is now, Outlook and my Outlook Mobile are receiving Exchange mail and
POP mail.
Obviously, I could accomplish this by having POP mail forwarded to the
Exchange account. And, be able to reply or send from my Exchange account
using a "reply to..." address which is my POP account.
So, I am not clear about your suggested methodolgy which may not be workable
in my current arrangement.
Lanwench [MVP - Exchange]
> Thanks for your willingness to help me find a solution. I am not sure
> I understand your suggestion.
>
> I use an Exchange 2007 service (1and1) which is a single account. I
> have a POP account(s) from a domain(s) which I own. I would like to
> have inbound mail sent to the POP account to be routed to the
> Exchange account which I could do through forwarding. I would like to
> be able to send and reply under the name of the POP accounts using my
> Exchange service using the POP domain as my default identiity. In
> other words, I would like for Exchange to be transparent.
>
> My reasons for doing this is to gain the benefits of my Exchange
> service while manipulating only one account.
Why not just host the mail for the domain where your POP account lives,
directly on Exchange?
>
> As it is now, Outlook and my Outlook Mobile are receiving Exchange
> mail and POP mail.
>
> Obviously, I could accomplish this by having POP mail forwarded to the
> Exchange account. And, be able to reply or send from my Exchange
> account using a "reply to..." address which is my POP account.
>
> So, I am not clear about your suggested methodolgy which may not be
> workable in my current arrangement.
Sure it is, if you set it up right.
1. DISTRIBUTION GROUP
Set up each of the email addresses besides the user's main one, in
distribution groups (this way all inbound mail comes into *one* place per
user). Add the user as the sole member of the groups. Grant the user Send As
rights to the distribution groups. The user can then enter the group name in
the From field (in a new message or reply) to send mail from that address.
The user will be able to identify the receiving address for any inbound mail
based on the display name (which will be that of the group), as opposed to
the display name of the user's mailbox (which is what they'd see if the
email address was an alias of their own mailbox).
2. INTERNET MAIL ACCOUNT
(can be used in conjunction w/#1, although
send as
rights are not needed on the group)
Set up a new Internet mail account in Outlook...use a bogus address for the
POP3 server, and the Exchange server for SMTP. Configure authentication to
the SMTP server (unless you allow all relay from your local subnet, etc).
This Internet mail account should specify the identical display name as the
mailbox - but use the specific SMTP address from which they want to send
mail. You must leave Exchange as the default account in the profile.
Next, configure Outlook never to check this mail acount for incoming mail,
ever. Do this in Tools | Send/receive settings.....pick the account, and in
the properties, untick the obvious box.
The user can then use the Accounts button in a new message or reply/forward,
to control whether mail goes out through the default (Exchange) or the
Internet Mail account settings. They will always have to select this - it
won't
pick up
the right email address based on a reply, etc.
This is a bit clumsy, and certainly does not scale well, but it works. Note
that if you've enabled sender filtering in ESM (blocking @yourdomain.com for
each of your domains, to prevent spoofing) then this won't work.
3. SERVER SIDE
For anything beyond one / two users, check out ChooseFrom at
www.ivasoft.biz.
Those are pretty much your only options.