KFA Boston - Logistics

[bostonpup]

Hi folks,

 

The event's definitely on and location is very close to being nailed down-- I thought I'd start a thread here for KFA Boston logistics organizing.  A plus of the Bar Camp model is that it's easy to run and takes very little person power.  But we will still need help on the ground to keep things moving!

 

*  Existing Materials:  materials (paper for the schedule/presenters, tags, pens, etc; see page) need to reach the event.  I know Emma has many things left over that KFA NYC2 donated to us - do you have the help you need transporting them?  To anyone else, if you are bringing materials of any kind, et the list help if we can and if you need it!

 

*  New Materials:  Emma would you be able to itemize what new materials we need which we don't have from KFA NY, or are in short supply of?  I can pick these up on Friday, or possibly someone on the list will already have what we need.  I'll check the page too.

 

*  Signage:  Using the templates, I've uploaded Boston welcome, door, and info signs to the google group.  I'll bring half a dozen of each in color.  May, would you be able to register tr.im/kfaboslive and link to a new wiki page?  The KFA NYC2 live page was pretty amazing, it was probably the closest thing anyone could be to actually being at the conference.  I've also included a statement on recording, which was widely acclaimed at the meet up.  If anyone would like to discuss, please start that up in a new thread so we can focus on logistics here (thanks).

 

*  Setting up in advance:  Once we have a venue, whoever has arranged that (<grin>) please let us know when we can show up to set up!  It shouldn't take long, 30 minutes before start would do, an hour would be ideal.  Anyone who would like come early and help out would be greatly appreciated.  The same for anyone who helps us to clean up once the event is over!

 

*  Time announcer / door sign keeper / answerers-of-questions:  KFA NY had a superb crew of volunteers who updated door signs with the name of the upcoming presentation, announced when time was up, and who volunteered to be targeted for questions about the event.  Half a dozen or a dozen folks to do the same in Boston would be great, that way volunteers could have pretty short shifts (and active volunteers can/should still attend presentations).  Emma, you mentioned this at the meet up, would you still volunteer to coordinate?  I'm happy to be a time announcing, sign changing minion ;)  Who else?

 

*  Food!  One unspoken highlight of the previous KFAs has been the amazing foods, desserts and drinks that people have voluntarily contributed and appeared at each event hardly without prompting.  ** "9" has told us that food is not permitted at UMass spaces! **  So, if we are at UMass, please refrain from bringing food.  Bitsy, M.M., would you be able to check on the Women's Center at BU and Brown's policies?  If food is permitted in our final venue, anyone and everyone is encouraged to cook, bake or buy things to share!  (Please also help also by labeling foods as vegan or vegetarian if applicable)

 

*  Internet:  would be great to know (upon venue confirmation) if internet will be available.  If so, wireless?  If the venue permits, I would be happy to bring a couple wireless routers and set them up.  Otherwise, if anyone has access to a mobile internet source and is willing to share, please let us know!

 

Probably other things I'm forgetting but this is also a very simple-to-run sort of event!

 

Mike

 

[Just got 9's note re: UMass while typing this, still sounds like things are up in the air but one step closer to certainty on venue]

[Heliotrope]

Hey All, 

I'm pretty sure I put up the things that I know for sure we need on the needs list on the Wiki. Please check that out. I don't need any help transporting the stuff I've got, which is definitely up on the inventory list. Mike, you might want to swing by an office supply store to make sure we've got colored stickers in green and orange, etc, but I'm bringing whatever is left. Also big poster paper, and lots and lots of tape, which will definitely be necessary. Also water, and coffee, and breakfast foods (if food and drink are acceptable). As far as coordinating day of, you have absolutely got it. I'll be there first thing in the morning, ready to go. I'll check back to the wiki soon and make sure, but I would certainly encourage updating that page with any new information available. We will need to make sure of the flyering/postering policy at whatever our eventual space is, but that will of course have to wait till tomorrow, and definite confirmation. 

With mounting excitement, 

Emma

[Heliotrope]

Hey Mike, 

One other question - I am wondering about the statement about the recording. I'm not sure where you included the mentioned statement, is basically my question at this point. Further questions, perhaps, when I read that. Where is it? 

Best of best, 

Emms

On Sep 9, 2009, at 11:01 PM, bostonpup wrote:

[maymay]

On Sep 9, 2009, at 11:01 PM, bostonpup wrote:

May, would you be able to register tr.im/kfaboslive and link to a new wiki page?  The KFA NYC2 live page was pretty amazing, it was probably the closest thing anyone could be to actually being at the conference.

Done, see:

http://kinkforall.pbworks.com/KinkForAllBostonLive

OR

http://tr.im/kfaboslive

*  Internet:  would be great to know (upon venue confirmation) if internet will be available.  If so, wireless?  If the venue permits, I would be happy to bring a couple wireless routers and set them up.

Ditto. If there is anyone with specific computer networking skills planning to attend KFA Boston, now is the time to speak up. Otherwise, I'm going to volunteer myself as a coordinator of Internet, assuming we have any kind of pipe at all to connect to. (Bitsy: can you confirm that we, in fact, do have a pipe to the Internet of some kind? Ping me off list if there are technical questions or concerns that need to be addressed to make this happen.)

Cheers,

-maymay

Blog: http://maybemaimed.com

Community: http://KinkForAll.org

Volunteering: http://ConversioVirium.org/author/maymay

[Sara Eileen]

Hey all,

I will be happy to act as a timekeeper/announcer on the day of the event, and to be generally helpful in any way that I can. I will also bring a camera and laptop computer, and hope to be capturing at least some media as the day moves on.

Mike, I will add to list list from my personal experience: You will also need someone to run opening and closing communications. Emma may be an appropriate person to pick this up if she's coordinating the announcements, but it can certainly be done by more than one person. 

Finally, might I add a personal note - I have been following the list closely for the past few days, although work has kept me from taking a very active part in the conversation. Basically, I find this incredible mass of crowd-sourcing to be glorious, gratifying, and incredibly exciting. Can't wait to see you all in person.

Best,

Sara Eileen

[maymay]

On Sep 9, 2009, at 11:29 PM, Sara Eileen wrote:

> I will also bring a camera and laptop computer, and hope to be
> capturing at least some media as the day moves on.

Sara, can you please add this to our inventory list at:

http://kinkforall.pbworks.com/KinkForAllBostonInventory

I've already done the same for my MacBook Pro, which I intend to use
to the same effect (capturing media as the day moves on).

Thanks,

[bostonpup]

Thats a good point, I've been tinkering using your excellent template for opening and closing communications, Sara!  I think what would make the most sense is getting someone from the venue front and center (if they would like to be); even if its just to introduce what the venue is about and say a word or two about the space.  I'd personally like to thank them for overcoming the odds and getting us the space.

 

Was also thinking (and just e-mailed Emma offlist), it would be great at Closing Communications if she and/or Mz M. -- anyone, really, who would like to start catalyzing KFA Providence, would say a few words about that :-)

[bostonpup]

Here's the full statement, its embedded in the posters (the same as KFA NYC).  I didn't like calling it a "policy" and I wanted to get the message across that recording is not just allowed but encouraged.  Thanks also go out to the folks who helped me with this.

 

Respectful Recording
KinkForAll Boston strives to create an online repository of our voices, opinions, and ideas.  However, please make sure you only photograph, videotape, or record individuals who wish to be recorded.  If you cannot see a person's tag, always ask before recording.

Green tags = Feel free to photograph, videotape or record this person, and to share the content
Orange tags = No photographs, videos or recording

[Ben]

Looks good to me, thanks Mike.

 

Ben