Chinyemba reviews how universities can manage records for competitive advantage, Port Elizabeth, 19 May 2010
Esther Josias
Managing university records for competitive advantage in the 21st century
Mr Ashabai – University of the Western Cape
Port Elizabeth
19 May 2010
Universities traditionally are hubs of knowledge. Their business is to create, share and preserve knowledge. Yet, universities seem to show little care for the internal knowledge they create through their records and document management systems. Universities seem reluctant to invest money in records management systems, unless they can visualize how such systems can directly benefit their core business, students. Based on the present experience of the presenter and previous experiences and studies in records and information management, the paper argues that those universities that manage their records effectively will gain competitive advantage over their peers. They will attract and pass more students, attract more funding from government and partners and thus keep afloat during recession. They will comply with the law and demonstrate accountability. They will also be able to preserve their memory and build on their accumulated organisational knowledge and experiences for the benefit of posterity.
About the presenter:
Mr Ashabai Chinyemba is Archivist and Records Manager at the University of the Western Cape. He is currently working on a project to establish a legally compliant archives and records management programme at the university and to revise and streamline the university’s document management system. Mr Chinyemba holds a Masters in Information Studies from the University of KwaZulu-Natal. He has over twenty years experience in information and records management. He worked as Programme Leader for the Records and Archives Management degree programme at the Zimbabwe Open University. He was also Chief Archivist for the National Archives of Zimbabwe. Mr Chinyemba co-authored an article with Professor Ngulube of UNISA on records management in higher education institutions in South Africa, published in the South African Journal of Information Management in March 2005. His area of interest is university records and archives management systems, electronic records and document management systems in higher education environments.
How to register:
The paper is only one of several timely papers that will be presented at the Fourth Annual Knowledge, Archives and Records Management Conference (KARM 2010). For more information refer to the details below.
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Fourth Annual
KNOWLEDGE, ARCHIVES & RECORDS MANAGEMENT CONFERENCE (KARM 2010)
Protea Hotel Marine, Port Elizabeth
19-20 May 2010
Theme: A Decade of 21st Century Knowledge, Archives and Records Management
For more conference information scroll down or visit: http://www.pdesa.co.za/pde-events.htm
REGISTRATION FEES (Conference registration does not include accommodation)
Normal until 25 Feb 2010: R5 475 per person
Late until 16 April 2010: R6 475 per person
Emergency from 17 April 2010: R7 575 per person
REGISTER FOUR OR MORE DELEGATES AND GET A 10% DISCOUNT.
To download the registration form, visit: http://www.pdesa.co.za/downloads/registration-KARM-2010.doc.doc
PAPERS AND SPEAKERS
Keynote address: Managing knowledge, archives and records in a changing environment - Prof Patrick Ngulube, UNISA
A decade of knowledge, archives and records management as reflected in SA journals and magazines
- Dr Adriaan Swanepoel, Tshwane University of Technology
The arrangement and description of archives – Dr Charles Stofberg, Telkom
Managing university records for competitive advantage in the 21st century - Mr Ashabai Chinyemba, UWC
The implications of records management legislation on the management of records in the early stages of the life cycle - Mr Ashabai Chinyemba, UWC
Harvesting knowledge to promote community development: a case study – Mr Hein Spingies, Independent Development Trust
Showcasing an integrated approach to Enterprise Search - Mr Piet Dempsey, Knowledge Focus
Implementing a successful knowledge management initiative: a case study of the National Department of Human Settlement - Mr Oseaus Dube, Department of Human Settlement
What constitutes information integrity? - Prof Stephen Flowerday, Nelson Mandela Metropolitan University
For more information on speakers and for paper abstracts, visit:
http://www.pdesa.co.za/downloads/programme-KARM-2010.pdf
TRAINING WORKSHOPS (Delegates must choose ONE workshop)
- Records Auditing – Prof Ngulube, UNISA
- Supreme integrated record and archive management (SIRAM) – Mr Marthinus Joubert, Eskom Archives
- Knowledge management practices and tools workshop – Dr Peter Tobin, Peter Tobin Consultancy
- Presentation skills – Vetta Communication (Services Seta REC271)
For more information on workshops and trainers, visit:
http://www.pdesa.co.za/downloads/training-w-shops-KARM-2010.pdf
SOCIAL EVENT
Port Elizabeth City and Township Tour
For more tour information visit: http://www.pdesa.co.za/downloads/social-accommodation-KARM-2010.pdf
FULL DETAILS
Full Conference details, including the programme and registration form, can be downloaded from: www.pdesa.co.za
Should you have any queries or require us to email or fax you the conference information sheets, please contact:
Orion: E-mail: or...@pdesa.co.za Tel: 021 906 6041 Fax: 086 617 7832
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Don’t miss our 2010 conferences:
Second Annual
COASTAL SECRETARIES CONFERENCE (CSC 2010)
Protea Hotel Marine, Port Elizabeth
14-15 April 2010
Theme: The 21st Century South African Office Professional: A Decade On
Early Bird closes 12 Feb 2010
Second Annual
MANAGEMENT EMPOWERMENT & EXCELLENCE CONFERENCE
Cape Town, Western Cape
October 2010
Theme: The Intelligent Manager: 2010 and beyond
Call for papers still open till 22 Feb 2010: http://www.pdesa.co.za/pde-events.htm
For more conference information visit: http://www.pdesa.co.za/pde-events.htm
Should you have any queries or require us to email or fax you the conference information sheets, please contact:
Orion: E-mail: or...@pdesa.co.za Tel: 015 263 6946 Fax: 086 617 7832