Special Events Manager, NARAL Pro-Choice California - San Francisco

[Sarah La Due]

NARAL Pro-Choice America seeks an enthusiastic and experienced
individual with superior skills in fundraising, event planning, and
volunteer management to serve as the Special Events Manager in our San
Francisco office. The next Special Events Manager will be a highly
accomplished professional with an in-depth understanding of large-
scale event execution, major donor fundraising, management of boards
and committees, and non-profit event marketing. Additionally, this
individual must have a passion for and commitment to reproductive
rights and the pro-choice movement.

This position, reporting to NARAL Pro-Choice California’s Assistant
State Director, will be directly responsible for the management and
execution of the San Francisco and Peninsula Power of Choice
Luncheons, Performers for Choice Dinner, Napa and San Diego Power of
Choice Receptions, and other miscellaneous events and house
parties.

With thousands of event donors statewide, NARAL Pro-Choice California
is dedicated to building the base of pro-choice supporters engaged in
the political process to guarantee every woman the right to make
personal decisions regarding the full range of reproductive choices,
including preventing unintended pregnancy, bearing healthy children,
and choosing legal abortion.

The Special Events Manager will have the demonstrated ability to
manage a sophisticated fundraising program independently and in a
team-
oriented environment. S/he will be able to write clearly and
cohesively, have knowledge of California venues and event vendors, and
have a poised and proper demeanor ideal for working with extremely
high level donors, speakers, and elected officials.

S/he must contribute to an atmosphere in which diversity in all its
dimensions is valued and supported. S/he must possess the ability to
multi-task in a fast-paced environment, have an extraordinary level of
attention to detail, and be willing to work occasional evenings and
weekends. Finally, possession of a valid driver’s license is required
and access to a car is preferred.

SUMMARY:

The Special Events Manager is responsible for the execution of 3 – 5
large annual fundraising events including the San Francisco and
Peninsula Power of Choice Luncheons, Performers for Choice, and the
Napa and San Diego Power of Choice Receptions. In addition, the
Special Events Manager assists as needed in developing and
implementing other NARAL Pro-Choice America and NARAL Pro-Choice
California fundraising strategies, including major gifts, membership,
and gift management.

RESPONSIBILITIES:

Fundraising & Volunteer Management
• Manages more than $750,000 in annual revenue through execution of
NARAL Pro-Choice America and NARAL Pro-Choice California fundraising
events.
• Works with chapter and national staff in developing and implementing
cultivation and solicitation strategies for special event donors.
• Develops and maintains a strong relationship with the chairs and
committees for all events and coordinates event-related meetings and
activities.
• Supervises logistics and manages the preparation of materials for
meetings, receptions, and other fundraising events.
• Records notes and actions from significant interactions with special
events major donors in the database.

Marketing & Communications
• Supervises and monitors the development of event publications and
marketing materials; identifies target audiences; secures speaker(s);
supervises facility and vendor arrangements; acts as a liaison with
the host(s) and relevant committees; conducts press outreach; program
and remark planning; and other planning functions.
• Coordinates with Director of Communications on programmatic
direction and messaging for events. Plays a large role in the
development of remarks to ensure the effective communication of
strategic messaging.
• Writes or coordinates all event correspondence including appeals,
cultivation and acknowledgments.
• Drafts acknowledgment letters for all special events and coordinates
with the California Development Associate to ensure prompt and proper
acknowledgement for all chapter and national event gifts. Oversees
production and quality of acknowledgement letters.

Vendor Relations
• Works with internal and external vendors in facilitating contracts,
venues, list management, database input, and other special assignments
as needed.
• Ensures vendors submit invoices and are paid in a timely manner in
accordance with NARAL Pro-Choice America financial procedures.

Gift and Information Management
• Coordinates with California Development Associate to ensure that
gift management procedures, acknowledgment procedures, and database
maintenance for all special events activities are being conducted
according to established policies and procedures.
• Performs advanced functions in database as needed, including donor
lists, fundraising reports, and day-of event registration reports.
• Coordinates with the Assistant Director of Development, Database
Management and California Development Associate to assign and track
appeal codes for special events.
• Maintain all special event donor and participant records in the
database and ensure that all necessary and pertinent information is up
to date.
• Assists in other gift management functions as needed.

Admin & Finance
• Follows established event and database policies and procedures and
makes recommendation on updated processes as needed.
• Develops and executes timelines for all events and inputs deadlines
on department events planning calendar and chapter calendar.
• Forecasts annual expense and revenue projections for events and
inputs figures into budgeting worksheets.
• Monitors all expenses associated with the events program including
providing final reports to volunteers and senior management.
• Prepares and presents routine financial analyses of each special
event for event chairs and senior management.
• Conducts the program allocation of expenses for annual audit.
• Prepares periodic special events reports for the NARAL Pro-Choice
America Director of Development for inclusion in Development reports
to the NARAL Pro-Choice America Board of Directors.

Major Gifts
• Coordinates and/or assists in management of major donor fundraising
events such as receptions and house parties.
• Coordinates with State Director, Assistant State Director and
Development Associate in stewardship of major event donors.
• Supports the work of development colleagues, as needed.
• Participates in strategy meetings with members of the NARAL Pro-
Choice America Development Department, the NARAL Pro-Choice California
Development team, and the Special Events team.
• Other duties, as needed.

QUALIFICATIONS:

• College degree required;
• Three years (+) fundraising and event planning experience required;
• Excellent writing skills;
• Strong time management, organizational, and planning skills, with
ability to manage multiple priorities and meet deadlines;
• Excellent communication skills and comfort cultivating relationships
with staff, donors, and leadership volunteers;
• Database management experience required; Blackbaud Raiser’s Edge
proficiency preferred;
• Proficiency in Microsoft Office required;
• Knowledge of diverse groups, working with a multicultural workforce,
and sensitivity to and appreciation of cultural differences is
required.
• Valid California’s driver’s license required. Access to a car
preferred.
• Commitment to NARAL Pro-Choice America’s mission and goals.

ADDITIONAL INFORMATION:

NARAL Pro-Choice America provides a competitive compensation and
benefits package.
NARAL Pro-Choice America is an equal opportunity employer committed to
inclusive hiring and dedicated to diversity. For more information on
NARAL Pro-Choice America, please go to www.prochoiceamerica.org.

To apply, send resume and cover letter to:

Meghan Doran Macaluso
Assistant State Director
NARAL Pro-Choice California
111 Pine Street, Suite 1500
San Francisco, CA 94111
Email: MDo...@ProChoiceAmerica.org