Hi Club Members,

The board has decided to try something new this year.  This is just a one year trial so please don't panic or freak out:)

We as a board recognize that we are a very small club that hosts a very big kids tri that requires a huge amount of volunteer hours.  This year the board wants to convey to the club how very important it is to volunteer on a large and small scale basis.  If you are a member that participates a lot or a little, we expect and need your help this year.

What does this mean???:

1) We are asking all members who are parents to not race this year.  I know huge change but we need your help on race day.  We understand that many of you consider this a major family tradition that you look forward to every year.  Unfortunately, we do not have the numbers in the club to sustain this anymore.  So we are asking for a one year trial.  Volunteer this year for the race instead of participating in the race.  Your kids can still do the race.  I just need you on race day as a volunteer.  (Exceptions may be made for first year members).

2) Right now I have the following people in committe chair roles: Leslie Simmons (sponsorship), Heather Siebert (volunteer coordinator), Crystal Kent (run course coordinator).  I still need a bike course coordinator and a hospitality co-coordinator (Nicole Minnitti is the other coordinator).  I also need someone to help Leslie administratively with sponsorship (she will find the sponsors and you will get the logos and coordinate whatever she & I need).  Any volunteers from new or old members????

3) Pre race expectations:

a)  I will need help the week of the event with last minute stuff.  This includes staying up till midnight or later on Friday night before the race at my house helping with last minute stuff.  I need several people to volunteer who would be willing to do last minute the week of the race anything (picking up sponsor goodies, organizing, answering emails, running to walmart, making copies, picking up stuff etc).

b) I will need someone with a truck and trailer to pick everything up from Jack and Adams on Friday and return it on Monday.

c) I will need all club members to either arrive at 4:30 am for set up and/or volunteer during the race and/or stay until 2:00 pm cleaning up.  Our major problem has been during the race and after the race.  We really, really need more members to volunteer during the race and after the race. Every year only a few dedicated members have stayed after the race to help and this is a major problem.  We need more post-race help with take down.  I need people to do two of three above.

So email me back please!!!!!!!!!!!!!!!!!!!!!  Let me know what you would be interested in!!!!!!!!!!!

Kathy

I have a truck and will have time that Friday to pick up the items. I only
work half days on Friday, so that should give me plenty of time. What kind
of trailer is needed? I don't have one right now, but I may be able to
borrow one or if anyone else in the club has one I could pick it up from
them. I can also help clean-up after the race and may be able to recruit
some additional people. Tracy will probably be out of the country, so I'll
just have to work twice as hard.

Jeff

On Tue, Feb 21, 2012 at 2:45 PM, Kathy Ladner <kathylad...@hotmail.com>wrote:

Jeff-
New guy and first to pony up to help at the tri. *AWESOME!!* Thank you! I
will get back to you on sponsorship under separate cover. ;-)
Les

On Tue, Feb 21, 2012 at 3:12 PM, Jeffrey Clark D.C. <jeffclark2...@gmail.com

Kathy,
I also have a truck and a trailer to help get things on friday and monday.  I'll know later about my work schedule.
Jeff

--- On Tue, 2/21/12, Kathy Ladner <kathylad...@hotmail.com> wrote:

From: Kathy Ladner <kathylad...@hotmail.com>
Subject: kids tri and volunteer needs from club
To: "hill country tri club" <hill-country-tri-club@googlegroups.com>
Date: Tuesday, February 21, 2012, 2:45 PM

Hi Club Members,

The board has decided to try something new this year.  This is just a one year trial so please don't panic or freak out:)

We as a board recognize that we are a very small club that hosts a very big kids tri that requires a huge amount of volunteer hours.  This year the board wants to convey to the club how very important it is to volunteer on a large and small scale basis.  If you are a member that participates a lot or a little, we expect and need your help this year.

What does this mean???:

1) We are asking all members who are parents to not race this year.  I know huge change but we need your help on race day.  We understand that many of you consider this a major family tradition that you look forward to every year.  Unfortunately, we do not have the numbers in the club to sustain this anymore.  So we are asking for a one year trial.  Volunteer this year for the race instead of participating in the race.  Your kids can still do the race.  I just need you on race day as a volunteer.  (Exceptions may be made for first year members).

2) Right now I have the following people in committe chair roles: Leslie Simmons (sponsorship), Heather Siebert (volunteer coordinator), Crystal Kent (run course coordinator).  I still need a bike course coordinator and a hospitality co-coordinator (Nicole Minnitti is the other coordinator).  I also need someone to help Leslie administratively with sponsorship (she will find the sponsors and you will get the logos and coordinate whatever she & I need).  Any volunteers from new or old members????

3) Pre race expectations:

a)  I will need help the week of the event with last minute stuff.  This includes staying up till midnight or later on Friday night before the race at my house helping with last minute stuff.  I need several people to volunteer who would be willing to do last minute the week of the race anything (picking up sponsor goodies, organizing, answering emails, running to walmart, making copies, picking up stuff etc).

b) I will need someone with a truck and trailer to pick everything up from Jack and Adams on Friday and return it on Monday.

c) I will need all club members to either arrive at 4:30 am for set up and/or volunteer during the race and/or stay until 2:00 pm cleaning up.  Our major problem has been during the race and after the race.  We really, really need more members to volunteer during the race and after the race. Every year only a few dedicated members have stayed after the race to help and this is a major problem.  We need more post-race help with take down.  I need people to do two of three above.

So email me back please!!!!!!!!!!!!!!!!!!!!!  Let me know what you would be interested in!!!!!!!!!!!

Kathy 

--

You received this message because you are subscribed to the Google Groups "Hill Country Tri Club" group.

To post to this group, send email to hill-country-tri-club@googlegroups.com.

To unsubscribe from this group, send email to hill-country-tri-club+unsubscribe@googlegroups.com.

For more options, visit this group at http://groups.google.com/group/hill-country-tri-club?hl=en.