Hi Julia!
I'm in charged of the payments here in The Biz Dojo may be my experience
over here could be helpful for you.
We have a normal bank account and a paypal to give to our residents some
payment options. We use Xero to track every money in and out of the office,
this has become a very important tool to us to keep our payments update. We
have a electronic sign up on our website, people can fill up the form and i
will received the information so then i process the membership. We do
prorate the usage so if a person starts at the middle of the month then we
just charged that.
We thought the best way to manage your cash flow is having an standard
payment date so you can set you payment to be done on 1 first of each month
and agree with your suppliers to be paid probably around 15th of each
month, so that give you a bit of time to organize your payments and program
your expenses.
We do accept cards payments but most of our residents just make an
electronic transfer that we check in the system (xero). You can check the
software in xero.com
Hope this a bit helpful :)
Greetings from New Zealand!
On Sunday, 11 November 2012 03:47:55 UTC+13, Julia Ferguson wrote:
> I'm told most coworking spaces use PayPal as a means of collecting
> payments from members. We've had enough problems with payments not going
> through properly that we've begun looking at other options, including
> Stripe, gettng a merchant account, and others. Glen (my husband and partner
> in this coworking adventure we've embarked on) has spent possibly over 100
> hours analyzing the situation. I keep thinking that this can't be that
> hard, so I'm wondering:
> 1) What do you use for recurring payments for membership dues?
> 2) Do you have it integrated into an online signup on your website so that
> payments are set up automatically upon sign up?
> 3) Have you standardized so that payments from all members are due the
> same day of the month?
> 4) Do you prorate for partial months when someone signs up mid-month and
> if so, do you handle that manually or does your payment software/plug-in
> handle it?
