When we hosted in Asheville, the University was the one on the hook
for the hotel contract (and I think ultimately it would have fallen on
me, personally, since I signed the paperwork); we had to do this
because there isn't a "Code4Lib" organization that can sign the
paperwork (or hold/transfer money in any legal sense). It does make
one very cautious about expenditures...
The hotel that we used, The Renaissance, was the same one that had
been used the year before in Providence so our hotel contacted the
Providence Renaissance and asked questions about the reliability of
the group, etc. (we received good marks which I think made it easier
to negotiate the contract). With this year's conference being hosted
at a Renaissance, too, I imagine we're building up a good
history/reputation with them. Don't know what's available to you
So, in short, I don't think you're operating under a faulty assumption
at all. Until there is a legally recognized "Code4Lib", some other
entity has to sign the contracts (UIC in this case). It's the biggest
case, I think, in the argument for more organization (though we seem
to be doing okay playing fast and loose too... at least we keep
finding people willing to put themselves on the hook<g>).
As for flow of money, there has, in the past, been variable amounts of
money left over from the previous year that gets transferred in the
form of sponsorship to the new hosts. This, to my knowledge, has
always been a university to university transfer. I don't know any of
the specifics this year... you might inquire with this year's hosts.
There is never any guarantee that the conference will turn a profit
though so you really can't count on this continuing to be the case.
Hope that helps!
On Wed, Feb 15, 2012 at 8:57 PM, Francis Kayiwa
> Hi all,
> We are in the very early stages of trying to line up spaces for the
> conference next year and one of the things that has come up is the
> flow of money etc., from code4lib to UIC for contracting rooms hotels
> Does this actually happen? I am partly under the false assumption that
> we *the UIC we* will be stuck with the hefty bill if this fails to
> materialize but perhaps I am missing something hiding in plain sight.
> This may expose my naivette more than anything but nothing from this
> lists archives reveal anything. This is an invitation to hit me with
> the cluestick on what I missed.
> Past hissy-fits are not a predictor of future hissy-fits --Nick Holland
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